Social Tables

FEBRUARY 28, 2017

Here are our top 3 best practices for finding local vendors: Instagram. Keep tabs of your finds by following the accounts and, as a back up, add the names to an excel spreadsheet with notes as to why you thought this vendor was a good fit for your next event. Fortunately, we’ve got your back. Don’t get lost though! Local Markets.

Vendor 113

Vendor Proposal Certification Insurance 113

Endless Events

JUNE 21, 2018

It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly. Ask your vendors the hard questions and make sure their products and practices are safety-compliant too.

Vendor 265

Vendor Events Planner Certification 265

Endless Events

JUNE 8, 2019

Basically, loss damage waiver is kind of an insurance policy they’re giving you. Especially if you’re the end client, you’re bound to have insurance that should cover this. This can mean there’s a separate vendor that we don’t have access to, but it’s still an expense. AV Audit: Conclusion.

Vendor 254

Vendor Insurance Speakers Venue 254

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

AUGUST 16, 2022

Six percent are greatly reducing or not buying souvenirs or gifts during their trip and 3% will skip buying travel insurance. Destinations can use the tool to assess workplace dynamics, operations and policies, vendor selection, community engagement, and accessibility-related strategies. Travelers are sending a clear message.

Sustainability 245

Sustainability Travel Travel Airlines 245

Endless Events

SEPTEMBER 7, 2021

“We connected certified and insured bartenders to corporate clients that were hosting happy hours throughout the country, not just here in Boston. And that’s also in alignment with our vendors, with our partnerships. Our vendors understand that we expect them to be ready to open the doors to the in-person experience.

Virtual Events 313

Virtual Events Vendor Speakers Prospect 313

Smart Meetings

MARCH 28, 2022

This especially applies to contracts with food and beverage vendors, security and third-party testing companies. Lastly, you may want to include additional insurance protections in the baseline insurance requirements detailed in the contract. But remember, your indemnification rights vary from state to state.

Contracts 195

Contracts Contracts Insurance Government 195

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

SEPTEMBER 12, 2018

When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Ask them whether it’s possible and be prepared that they may have fees involved if you do use third-party vendors. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Smart Meetings

JUNE 25, 2024

When the opportunity arose to curate an event for Financial and Insurance Conference Professionals (FICP) in Marco Island, Florida, our team knew this challenge could be an exciting journey. As event planners, we often find ourselves navigating unique challenges to create new experiences that captivate and inspire.

Insurance 130

Insurance Logistics Vendor Attendee 130

Social Tables

APRIL 22, 2021

Apply for permits and insurance. It’s also a good idea to get insurance for your event. As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access.

Venue 200

Venue Audience Social Media Insurance 200

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Make sure you plan for an emergency fund and insurance to cover such unexpected events. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Insurance 26

Insurance Transportation Vendor Planner 26

MeetingsNet

NOVEMBER 22, 2019

But our clients often ask questions regarding charges and fees to use outside vendors, or have supervising staff in place to oversee any outside production, load-in, etc. If you are considering bringing in any third-party vendors for AV, décor supplies, furniture, technology, etc., Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Certification 105

MeetingsNet

APRIL 4, 2024

. • An outside AV company often must meet “minimum insurance and indemnification requirements” that are not explicitly stated in the contract. Find out what those minimums are before signing and prepare to negotiate them, or they might be too onerous for your outside vendor to meet. •

Contracts 98

Contracts Contracts Venue Vendor 98

Bizzaboo

SEPTEMBER 1, 2023

Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers? What types of insurance coverage does the venue have?

Venue 93

Venue Booking Conference Vendor 93

AltexSoft Travel

SEPTEMBER 16, 2020

Errors and Omissions (E&O) insurance. Errors and Omissions or E&O insurance is not something specific for the travel industry. Many host agencies offer contractors to join their insurance policy — rather than to obtain a separate certificate. E&O insurance. E&O insurance. Available services.

Affiliate 111

Affiliate Travel Agent Travel Travel 111

Skift Meetings

NOVEMBER 2, 2024

Skift Take: Allowing kids at conferences fosters inclusivity and belonging, but safety protocols, liability insurance, and background screenings are a must. Andrea Doyle Read the Complete Story On Skift Meetings

Vendor 52

Vendor Insurance Conference Events 52

Traveler's Q

JUNE 15, 2023

It’s also essential to avoid fruits and vegetables sold by independent street vendors and uncooked vegetables. Invest in Travel Insurance Investing in travel insurance is a wise decision for anyone planning a vacation. This is where travel insurance comes in. Travel insurance provides coverage for such emergencies.

Travel 130

Travel Travel Insurance Regulations 130

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Purchase engagement ring insurance. Consider wedding insurance. The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Traveler's Q

JUNE 15, 2023

It’s also essential to stay away from fruits and vegetables sold by independent street vendors and uncooked vegetables. Invest in Travel Insurance Investing in travel insurance is a wise decision for anyone planning a vacation, especially those concerned about their health while traveling.

Travel 130

Travel Travel Insurance Regulations 130

Social Tables

MAY 17, 2019

They have liability insurance. Wedding planning insurance includes things like lost venue reservation deposits, onsite vendor injury, and earthquake coverage. They’ll often be equipped with timeline templates, venue referrals, and partnerships with equally talented vendors. All you have to do is enjoy the process!

Planner 121

Planner Consulting Insurance Vendor 121

MeetingsNet

OCTOBER 29, 2018

Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready. Load In / Load Out. Technology Labor.

Planner 81

Planner Vendor Insurance Contracts 81

Convene by PCMA

AUGUST 23, 2021

The Insurance Accounting & Systems Association (IASA) was a little less than a month away from its annual conference, IASA Xchange , when its leaders knew they needed to make a call. 29, the four-day conference typically draws more than 1,800 insurance industry professionals for education and networking, plus an exhibition component.

Insurance 98

Insurance Conference Speakers Communications 98

Blue Spark Event Design

OCTOBER 3, 2022

When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. It is very easy to setup an online company that does not have a business license to operate or the insurance to cover your guests and the event.

Benefits 98

Benefits Planner Trade Show Insurance 98

Convene by PCMA

JULY 20, 2021

Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. To outlay funds to rehire staff and rebuild fleets both Kushner’s company and the bus company vendors they work with need firm commitments from clients for revenue. I think the buyer is trapped in a paradigm of the past.

Vendor 98

Vendor Transportation Contracts Contracts 98

Bizzaboo

DECEMBER 22, 2020

It is the only conference of its kind where attendees can obtain real-world knowledge and training that is not vendor-run. The webinars will focus on the state of Artificial Intelligence across several sectors, including pharma, industry, banking, insurance, and more. Connected Insurance USA. The future of insurance has arrived.

Virtual Events 105

Virtual Events Conference Insurance Events 105

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 84

Meeting Insurance Virtual Events Preparation 84

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Endless Events

MARCH 4, 2020

Who are your vendors? Here’s our insurance. Do we have to revise the design?” ” Oh, yikes. Make sure to verify the rigging points. And then also, as we talked about as well, ask them, “Is it exclusive to use? Who do you recommend?” ” All those sorts of things like that, as well. The Lighting.

Venue 321

Venue Contracts Contracts Conference 321

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors. sharing the event on their social networks) Finalize paperwork. Securing event sponsorships.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

NOVEMBER 15, 2018

The Annual is the largest non-vendor confab in the world, uniting the global SaaS community both online and off. Perfectly placed between the start-up meet-ups and the large conventions, App Growth Summit LA 2019 will feature limited vendors and maximum connections and learning opportunities! SaaStr Annual 2019. San Francisco, CA.

Conference 141

Conference Events Technology Technology 141

Eventtia

JUNE 2, 2023

Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings.

Organization 91

Organization Social Media Insurance Events 91