Smart Meetings

JUNE 21, 2023

Be Flexible and Transparent Playa Del Carmen, Mexico, was not the location originally slated for this year’s WEC. They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. Louis required VanDeventer and the team to pivot.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Endless Events

NOVEMBER 29, 2021

One final disclaimer before we dive in: this is not sponsored content ; no event platform paid to be featured on this list. The possibilities are truly endless when designing a custom floor plan for your Remo event that immerses attendees to any imaginable location (trade show floor, the moon, the beach, relaxing networking lounge).

Platform 334

Platform Registration Sponsors Events 334

Smart Meetings

JUNE 28, 2024

Don’t forget, you’ll need similar (and often separate) accommodations for your staff, vendors , volunteers, sponsors, media, security, talent and parade participants. Don’t forget, you’ll need similar (and often separate) accommodations for your staff, vendors , volunteers, sponsors, media, security, talent and parade participants.

Sponsors 203

Sponsors Production Entertainment Sports 203

Endless Events

MAY 10, 2018

From securing sponsors to organizing the AV and production needs, the planning process seems endless. Will the venue be somewhere your stakeholders, sponsors, and employees will be proud to go to? Consider the area or general location is an important step you shouldn’t miss. However, don’t get too hung up on location.

Venue 246

Venue Conference Entertainment Audience 246

Endless Events

DECEMBER 4, 2018

Are we choosing sponsors that match our value? Some locations are a better choice because of the leisure opportunities they bring. The top considerations when choosing your next bleisure event location includes safety, costs, access to all forms of transport, weather and climate, cultural impact, and availability of lodging.

Trends 335

Trends Events Sustainability Sponsors 335

Endless Events

OCTOBER 26, 2018

Decide how you want to categorize your attendees—job title, geographical location, interests within the industry, you name it—and break people up accordingly. Challenges could include things like: Visit 3 sponsor booths who seem most interesting to you. We’re talking targeted roundtables. And here’s why.

Networking 317

Networking Events Conference Attendee 317

Social Tables

JULY 31, 2018

This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors. At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event. Sponsorship.

Sponsors 149

Sponsors Logistics Vendor Events 149

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. You should approach sponsors at this early stage as well. Of course, there should also be a way for the sponsors and attendees to suggest how to create these engagement opportunities. But that’s just the first phase.

Trade Show 219

Trade Show Remote Events Sponsors 219

Endless Events

JUNE 6, 2018

A great app will also allow you to track your ROI and monetize sponsors. How can you leverage your app to include sponsors? Their app includes tools that measure attendee engagement in real time, are set to build revenue and highlight sponsors, and most importantly, tools that keep your attendees informed during the event.

Event Apps 184

Event Apps Conference Sponsors Audience 184

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines. This way, they know what to do when they arrive at the event. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Social Tables

JUNE 22, 2022

One simple way to do this is to organize a community-wide charity drive in a central, easy-to-access location. Set up various drop-off spots arounds town for those who are unable to make it to the primary location. . Entice visitors of all types to attend by including a variety of vendors, activities, and entertainment options.

Events 147

Events Seminar Sponsors Promotion 147

Convene by PCMA

JANUARY 8, 2025

Embrace Risk Assessment This includes: Site Selection We need to understand the vulnerability of locations and their propensities to weather events and factor in these considerations when sourcing locations and planning activities, especially those outdoors.

Planner 52

Planner Sustainability Site Selection Events 52

Eventtia

MAY 11, 2022

Location: whether it’s an online/virtual or an offline event. If it’s an offline event, also decide whether the event will be local or will be hosted in different locations. Also, you should figure out other details of your target attendees: demographic data, location, and so on. next March).

Event Planning 123

Event Planning Sponsors Registration Events 123

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

APRIL 20, 2023

Ignore competing events Clients often approach planners with specifics in mind for an event, such as the date, location, or event design. Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

JULY 31, 2018

This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors. At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event.

Sponsors 97

Sponsors Logistics Vendor Events 97

Endless Events

SEPTEMBER 16, 2019

“It’s blown my mind how every year there are more and more and more vendors when it comes to the technology side for events. Each one of those vendors is going to be able to know exactly which people stopped by each one of the things, and then you get the little passport stamp. And it’s all trackable.

Events 184

Events Technology Technology Event Apps 184

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. When shared with stakeholders – sponsors, partners, or team members – a detailed budget clarifies the event’s financial landscape.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

SEPTEMBER 7, 2018

Jump into the article to discover other tools to help you snag the perfect location for your events. It packs everything from design ideas to technologies, turning it into a must-have bridge between vendors and buyers. But it isn’t giving the same returns that sponsors and clients want, so maybe it’s time to switch tactics.

Trade Show 159

Trade Show Technology Technology Events 159

MeetingsNet

JANUARY 17, 2023

With Chinese factories producing less and freight trips across the Pacific being cancelled more often, meeting hosts, sponsors, and exhibitors might want to rethink their approach to attendee gifts and giveaways this year. and around the world, according to this article on CNBC.com. Many of our U.S.-based

Apparel 94

Apparel Sponsors Trade Show Events 94

Bizzaboo

SEPTEMBER 1, 2023

So, how exactly do you pick a location that helps you achieve your event goals and deliver unforgettable experiences? Keep reading to learn more about the venue questions you must answer to ensure you pick the best location for your next event. Is the venue located near hotels and accommodation options for out-of-town guests?

Venue 93

Venue Booking Conference Vendor 93

Social Tables

MAY 14, 2019

Use it to spread the news, share fun tidbits, and tag your sponsors and speakers. Pro tip: Start dialogues with partners, sponsors, and even potential partners to increase your reach. According to the SEM Post, nearly one-third of all searches are location-based queries! Seek out sponsors to help finance the event.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

DECEMBER 14, 2018

The location makes or breaks your stress level. Organizing an event means working with numerous stakeholders such as sponsors, consultants and talent. Be clear with vendors, make sure that they can’t back out after a certain date. So, an additional 5 to 25% serves as a great safety stack. Always go for a reliable venue.

Production 121

Production Planner Events Venue 121

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. The website enables event planners to reach a broader audience from different geographical locations, boosting their chances of success.

Website 130

Website Online Social Media Registration 130

Bizzaboo

OCTOBER 18, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Centralized Management Hub Your event management system should be feature-rich by design, giving you everything you need to build, manage, and execute events in one central location.

Management 110

Management Sponsors Registration Speakers 110

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% Be sure to ask the vendor to walk you through an in-person conference registration setup to see what it looks like from start to finish. Are there options to promote sponsors and exhibitors?

Management 98

Management Registration Vendor Event Apps 98

Social Tables

JUNE 29, 2023

Will the event require sponsors? Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. Are you selling tickets to the event?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

FEBRUARY 20, 2023

Ensure the venue is clean, appealing, and in a great location. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Create a list of potential speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Eventtia

NOVEMBER 7, 2022

Created by an event organizer for sponsors who might be willing to sponsor the event. Here, the event proposal’s main role is to communicate how prospective sponsors can benefit from sponsoring the event, as well as to explain the event’s concept and agenda to these prospective sponsors. And for other purposes.

Proposal 118

Proposal Prospect Sponsors Events 118

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% But focusing on the essentials can lead to missing out on innovative new functions that leading vendors provide continuously. Consider this data from our State of in-person B2B conferences report : 68.9%

Event Technology 105

Event Technology Technology Technology Registration 105

Convene by PCMA

FEBRUARY 24, 2025

I (and on behalf of my guest(s)) waive and release PCMA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death or other communicable disease due to travel to or attendance at this event.

Registration 40

Registration Sponsors Banking Speakers 40

Social Tables

FEBRUARY 22, 2019

Hosting a golf fundraiser, like this one, requires organizing sponsors, vendors, and participants. Having a digital version of your plans also makes it easy to share and collaborate with vendors, DJs, and catering. You don’t have to hire actors for your event.

Events 158

Events Seminar Event Planning Vendor 158

Social Tables

DECEMBER 1, 2021

While much of the event content is left up to your own creative devices, certain information should always be included on the event website or page: The time, location, and duration of the event, as well as contact information for event staff. . Share, tag, and promote event vendors in one place. Build credibility and trust. .

Promotion 88

Promotion Social Media Vendor Audience 88

Smart Meetings

MAY 3, 2022

The Wisconsin Center District is located in the heart of downtown Milwaukee, placing attendees within walking distance of top attractions, dining, and nightlife. Taste it all at the new 3rd Street Market Hall featuring local vendors, games, activities, and a selfie museum. Learn More. Old World Third Street Entertainment District.

Attendee 130

Attendee Entertainment Vendor Sports 130

Social Tables

SEPTEMBER 14, 2021

Allow vendors and brand-related companies to set-up trade show-style booths where they are able to provide informational materials and give event attendees promotional items. Cvent’s online event management software includes powerful planning tools that allow planners to manage their entire event in one location.

Social Media 176

Social Media Registration Virtual Events Audience 176

Social Tables

FEBRUARY 23, 2023

Which corporate sponsors do you need to participate? 20 fundraising event ideas that draw donors Before committing any fundraising event dates to the calendar, take stock of your current supporters, corporate sponsors, and major donors. Highlight local sponsors, donors, and participating organizations. 10%-20% or more?

Organization 78

Organization Social Media Sponsors Vendor 78