Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. A lot of tiny pieces must fall into place for an event to succeed, and the wrong event vendors could lead to lots of trouble later in the planning process. What are event vendors? a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

MAY 28, 2021

As easy as it is to get swept up in the joy of it all, managing attendee expectations is crucial to ensure a smooth transition back into live experiences. But what do we mean when we say “manage expectations”? Vendors and partners are on your side. The Role Of Hybrid In The Return To Live Events.

Management 334

Management Venue Events Planner 334

ADMEI

DECEMBER 13, 2023

How DMCs Can Help You Manage the Unexpected 13 December 2023 You’re probably already familiar with this popular phrase in the hospitality industry: expect the unexpected. Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays.

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

OCTOBER 30, 2024

Marriott’s approach to reducing waste is designed to assist hotels within our portfolio in first preventing waste, followed by the disposal of waste in a responsible manner, in line with global waste management trends.

Sustainability 244

Sustainability Meeting Events Hospitality 244

ADMEI

JANUARY 8, 2025

DMCs – The Unsung Heroes of Local Economies 09 January 2025 In the bustling world of tourism and events, there's a remarkable force silently shaping the economic landscapes of destinations worldwide: Destination Management Companies (DMCs). However, the impact of DMCs on local economies is both profound and far-reaching.

Transportation 147

Transportation Tourism Tourism Vendor 147

Endless Events

JULY 14, 2022

The event management industry lacks robust software designed for the unique needs of the event management industry. In today’s episode, Will and Brant talk about the event management industry’s unique client base and where event management software fails to meet client needs. ” Budgeting. ” .

Management 194

Management Events Event Apps Vendor 194

Smart Meetings

NOVEMBER 2, 2018

An increasing emphasis is being placed on the back-end software and management tools that allow planners to make the most of their time and money. But recent years have seen an increasing number of event management applications, culminating in six of 2018’s nine finalists specializing in behind the scenes management or booking.

Management 185

Management Booking Technology Technology 185

Endless Events

JULY 22, 2022

Like the software industry, the event management industry has tech stacks. We use a project management tool such as Basecamp , Monday , or Asana to compile different information that is being changed. Map-Based Tools for Exhibitor and Vendor Relations. Customer Relationship Management Tools.

Vendor 348

Vendor Speakers Events Registration 348

Endless Events

JANUARY 9, 2023

Event management software can potentially make an event planner’s job more efficient. In this episode of the Event Tech Podcast , Will and Brandt welcome a special guest who brings a new and inexpensive solution to event management software, Rob Vaas. What Does Joi Bring to Event Management. That covers some people’s needs.

Management 177

Management Vendor Events Platform 177

ADMEI

DECEMBER 23, 2024

Enter the Event Architectwho, in fact, is the Destination Management Company (DMC)the designer, builder, and executor of unforgettable experiences. Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively.

Events 162

Events Destination Management Logistics Certification 162

InEvent

APRIL 2, 2025

And if youve ever been behind the scenes of a big eventjuggling schedules, managing vendors, reworking floor plans, and still … Post 38 Meetings Changemakers You Need to Know This Global Meetings Industry Day showed as first in InEvent. That day is the Global Meetings Industry Day (GMID).

Meeting 105

Meeting Vendor Management Events 105

Endless Events

SEPTEMBER 22, 2021

Knowing what is a priority will help you manage your time better and keep you from feeling overwhelmed. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Finalize your vendors at least 3 months out.

Vendor 334

Vendor Events Speakers Registration 334

Endless Events

JUNE 21, 2018

Have a risk management plan in place for each event. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly. Hire vendors who ask lots of questions.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

Vendor 246

Vendor Sustainability Trends Attendee 246

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. The Concrete Industry Management (CIM) program returned to holding its Silent & Live Auctions, generating an all-time record of more than $1.74

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

Vendor 246

Vendor Meeting Planner Events 246

Smart Meetings

APRIL 13, 2022

GBT partnered with CULTIQUE for its strategic cultural advisement as the global travel management organization (TMO) guides the morphing industry into becoming a “transformational tool.” The role of the travel manager has expanded, and with it, the role of the planner.

Culture 263

Culture Travel Travel Remote 263

Motivation Excellence

MARCH 28, 2025

As with any sales incentive, it needs to be managed in just the right way so that participants are engaged and rewarded, and our clients are secure in their budget and goal attainment. But, with us as your partner, your team and participants only see the shiny, fun exterior because we put in all the sweat equity behind the scenes.

Incentives 166

Incentives Travel Travel B2B 166

ADMEI

NOVEMBER 8, 2023

To simplify the process, save money, and eliminate stress, consider hiring a Destination Management Company. You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. 11 Questions to Ask Before Hiring a DMC 08 November 2023 Planning an event from afar can be difficult.

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

ADMEI

DECEMBER 2, 2024

This precarious balancing and juggling act perfectly encapsulates the challenge Destination Management Companies (DMCs) face in today's Meetings, Incentives, Conferences, and Exhibitions (MICE) industry. Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Endless Events

JUNE 13, 2022

They also allow working with outside vendors and bringing your custom signage. Their amenities include: full production and AV assistance, full-service event management and vendor coordination, on-site catering and staff, event decorations. This is where Endless was born!

Venue 314

Venue Events Automotive Seminar 314

Endless Events

MAY 20, 2022

While it is impossible to give event planners a generalized estimate of the budget for hybrid events, we can break it down into bite-sized items that’ll make the budgeting process much more manageable. The best way to get an estimate is to start calling vendors and building your event RFP. Hybrid Event Budgets: How Much?

Social Media 348

Social Media Virtual Events Events Audience 348

Smart Meetings

JULY 24, 2023

It’s imperative that event managers and corporate leaders have risk-mitigating strategies for an outbreak of illness, injuries, or other emergency situations. Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management.

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

OCTOBER 22, 2018

Since taking effect in May, the EU’s General Data Protection Regulation (GDPR) has altered data management practices throughout the meetings industry, not just in Europe, according to 2019 Global Meetings and Events Forecast report. Half of European respondents claimed to be struggling to establish centralized data management.

Vendor 235

Vendor Regulations Financial Services Banking 235

Motivation Excellence

AUGUST 19, 2024

For really special recognition, they can ask a manager for a bigger award point reward. Among many other things, she has a hand in quoting our creative services, purchasing supplies, working with print vendors and organizing mailings out of our on-site warehouse. Enter Debbie and Josee. And then, Debbie says, she did even more.

Vendor 236

Vendor Incentives Organization Travel 236

Smart Meetings

JUNE 28, 2022

Vendor Support. Will you have the vendor support you need? Finally, take an honest look at the sales process of each vendor you’re reviewing. If you aren’t asking for attendees to log in, often times you will have lost a big opportunity to collect meaningful data. What level of technological support will be available?

Technology 264

Technology Technology Event Apps Social Media 264

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Top Legal Issues Meeting Profs Should Be Aware of in 2023 To offer some helpful insight in what legal areas to be on the lookout for, Smart Meetings sat down with Ty M.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

OCTOBER 11, 2022

Here are my top 5 tips to effectively managing my budgets in the current event landscape. Read More : How to Manage Outsize Hospitality Budget Inflation. While there are many budget management software options on the market, I find Google Sheets extremely effective and reliable. Increasing Efforts on Client Education.

Vendor 240

Vendor Events Banking Contracts 240

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. Includes everything you need for event management on the free plan. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Convene by PCMA

DECEMBER 9, 2024

Workload event professionals talked about the stress of managing high workloads, with understaffing and time pressures leading to burnout and inefficiency. Staffing issues planners continue to grapple with shortages, retention, and difficulty in finding qualified team members.

Planner 115

Planner Registration Events Logistics 115

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Other vendors probably looked at the event the week before, but we were talking to everybody involved in the event, over-communicating. ” Better Event Technology Labor Coming Through.

Event Technology 316

Event Technology Technology Technology Events 316

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Additionally, let your client know what will happen next.

Proposal 201

Proposal Vendor Destination Management Contracts 201

Smart Meetings

APRIL 15, 2022

An Enhanced Event Marketing and Management Heart. Additionally, a Vendor Marketplace integrated into the Cvent Supplier Network that has become a major source for RFP delivery, will allow meeting planners to browse vendors and send requests for information (RFIs) for everything from A/V and production to health and safety providers.

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

APRIL 9, 2021

While many will be mindful of basics like marketing and project management, few will know that they have to consider costs involving equipment, labor, and studios. Includes everything from Google ads to vendor and sponsor associated costs. Creative Services: Talent management, storyboarding, speaker coaching.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Smart Meetings

AUGUST 20, 2024

Read More : How Technology Can Help Us Build a Greener Events Industry The more clearly you communicate your objectives, the better suited your AV vendor will be to providing exactly what you need. Ideally, there would also be an A2, stage manager and graphics op. A show caller/producer might also be helpful, depending on the scenario.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Smart Meetings

SEPTEMBER 14, 2023

Effective procurement strategies not only ensure that companies get the best value for their money but also play a role in risk management, innovation and corporate social responsibility. Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors.

Conference 246

Conference Site Selection Logistics Contracts 246