Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. In today’s world, you cannot overlook the possibility of Mother Nature becoming an unwanted attendee at your meeting or event.

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Attendee Meeting Speakers Communications 246

Motivation Excellence

DECEMBER 10, 2019

But what about vendors? Problems with a vendor can disrupt even the most well-structured of businesses, and that kind of disruption stresses your employees and often spells disaster for your clients. To avoid this particular domino effect, you need to manage your vendors well. A Vendor Management Definition.

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Vendor Management Contracts Contracts 130

Smart Meetings

AUGUST 28, 2023

Food, lodging and programming are critical factors for any meeting. But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. Meeting planners are the leaders of event teams. Here’s the schedule. we may ask.

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Planner Meeting Training Audience 234

Endless Events

APRIL 27, 2018

It was Global Meetings Industry Day a while back so we peeked into the corporate meeting trends and statistics that have shaped the past year. Another highlight is that the number of event-related careers is growing due to the sheer popularity and effectiveness of meetings as both marketing tools and revenue opportunities.

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Corporate Meeting Trends Meeting Entertainment 209

Smart Meetings

AUGUST 1, 2022

The repositioning of Encore as more than just an AV equipment supplier is being championed by a new senior team working with President and CEO (and 2021 Smart Meetings Catalyst Winner ) Ben Erwin. Read about how layoffs and investments are marking the next stage in the streaming meeting evolution.

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Meeting Technology Technology Event Technology 246

Endless Events

SEPTEMBER 22, 2021

However, if you’re planning a corporate meeting, six months might be all you need. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

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Vendor Events Speakers Registration 334

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. The post 4 Event AV Contracting Tips to Consider appeared first on Smart Meetings.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

APRIL 26, 2019

I can’t stress this enough before you even meet with an AV company do your homework. Ideally, your AV company should be one of the first vendors you hire. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals.

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Vendor Events Preparation Venue 267

Smart Meetings

AUGUST 6, 2024

How America’s northern neighbor is setting a new standard With its beautiful scenery and rich history, Canada has always had much to offer meeting profs. Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Canada’s solution?

Vendor 246

Vendor Sustainability Trends Attendee 246

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. If they aren’t willing to go the extra mile to see to it that everything meets or even exceeds your expectations, it might not be the best fit for your event. Preparation. Flexibility.

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Vendor Certification Preparation Contracts 122

Smart Meetings

DECEMBER 22, 2023

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.

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Contracts Contracts Events Vendor 264

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. The meeting room is private and dedicated to our most important stakeholders. Once a month?

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Virtual Events Proposal Vendor Events 257

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Our audience needed the show; the industry wanted to meet,” she said.

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Trade Show Vendor Sustainability Social Media 264

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Smart Meetings

JUNE 21, 2023

What to consider when planning an event at an all-inclusive resort Meeting Professionals International (MPI) CEO Paul VanDeventer likes to say that when planning the association’s World Education Congress (WEC), MPI takes chances so members don’t have to take on the risk. Thanks to all the vendors, sponsors, student volunteers & speakers.

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Logistics Vendor Education Trade Show 314

Endless Events

OCTOBER 10, 2018

Meetings Over Email. So first tip that we have for you is to consider doing a meeting instead of an email. Look, I totally get it, we wanna get this done, have your people working for you while you work on other things, all these things like that, and meetings take time. Prepare for Your First Meeting.

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Vendor Venue Preparation Meeting 260

Smart Meetings

DECEMBER 7, 2018

For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand.

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Planner Contracts Contracts Vendor 206

Social Tables

JANUARY 29, 2017

From other vendors to family members to CEOs, it is important to be the central person who can work with everyone and make the magic happen. Vendor Conflicts. In that case, the best way to prevent unnecessary tension is simply to avoid having vendors that do not get along on the same event team. Easier said than done, right?

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Vendor Event Planning Management Contracts 107

Smart Meetings

OCTOBER 27, 2023

Tarin Horan, CMP, knew that meeting planning was the industry for her when she began interning with sports teams. Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions.

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Certification Preparation Sports Speakers 246

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. According to GBT, travel programs are becoming one of the main ways remote teams meet. The Great Reprioritization.

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Culture Travel Travel Remote 263

Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Cost for meeting rooms. Outside vendors or exclusive vendors? He pointed to Covid-19 as an example, “Expect the unexpected and be prepared for it.” How many comp rooms are available? Resort fees. Noise restrictions?

Contracts 246

Contracts Contracts Planner Vendor 246

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

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Vendor Events Planner Certification 265

Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. Meeting planners can save both time and budget by leveraging the hotel’s suggested menu rather than outsourcing food and beverage.

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Networking Events Technology Technology 246

Smart Meetings

DECEMBER 4, 2021

Pattie Kempka, director of national meetings and conferences with Ducks Unlimited , produces big, complicated events over multiple days with thousands of people year-round, but in a world where everything from computer chips and paper to chicken and culinary staff are in short supply, a small holiday lunch is forcing her to get creative.

Events 264

Events Vendor Transportation Incentives 264

Bizzaboo

JANUARY 6, 2025

Types of Conferences: A Diverse Landscape Conferences come in all shapes and sizes, each tailored to meet specific goals and engage a unique target audience. From selecting the right vendors to managing on-site operations, every detail plays a vital role in delivering a smooth and impactful conference.

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Conference Management Automation Social Media 105

ADMEI

DECEMBER 2, 2024

This precarious balancing and juggling act perfectly encapsulates the challenge Destination Management Companies (DMCs) face in today's Meetings, Incentives, Conferences, and Exhibitions (MICE) industry. Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank.

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Destination Management Incentives Banking Vendor 113

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. Smart Meetings spoke with Vice President of Event and Trade Show Production at Hargrove, Lisa Miller. 29 to Oct 1.

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Government Trade Show Rehearsal Planner 239

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

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Management Destination Management Vendor Certification 215

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. Two weeks before the event, have a meeting with everyone and discuss the expectations and what is required before, during, and after the event. Planning an event?

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Rehearsal Vendor Events Venue 297

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. What is the potential of each risk? Communicate clearly with the stakeholders and event participants.

Vendor 246

Vendor Social Media Communications Communications 246

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. The post Hamilton Event Agency Awarded for “Pivot” to Help Save Lives appeared first on Smart Meetings. Transitioning the Mission.

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Events Vendor Government Networking 244

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. At the end of the day, it’s going to be a great investment, because it will allow you to see through the smoke and mirrors of vendors, and ultimately make the best choice for your event.

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Events Vendor Technology Technology 308

Smart Meetings

NOVEMBER 21, 2018

You know how powerfully the food and beverage experience can shape the overall tone and success of a meeting. Chef-manned tables could include charcuterie stations with an array of cured meats and cheeses, entree stations featuring a variety of dishes and expansive dessert stations with options prepared in-house.

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Vendor Attendee Preparation Planner 224

Smart Meetings

OCTOBER 28, 2022

Meeting professionals rely heavily on the event servicing teams behind the scenes to execute on the best-laid plans for effective meetings. Individuals will be recertified every five years and meeting planners can find a list of candidates on ESPA ’s website. What ESPC Proves. Building the Pipeline.

Certification 246

Certification Training Events Education 246

Motivation Excellence

AUGUST 9, 2019

How to Run a Painless Meeting. There are two ways to run a meeting. The first is probably the most common—you sit at the head of the table, open the meeting, and then the meeting just starts, the same way it did last time, and the time before that, and the time before that. Does this require a meeting or just an email?

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Management Meeting Vendor Proposal 130

Smart Meetings

JANUARY 24, 2019

preparing to make some calls at 12:00 p.m. local time from Los Angeles or San Diego to a Midwest or East Coast vendor, and you’re asking for a same day answer, your vendor is receiving that request at 4:00 p.m. The post Global Biz 101: Win the Time Zone Shuffle appeared first on Smart Meetings. in Dubai it’s 9:00 p.m.,

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Vendor Conference Preparation Planner 196

Smart Meetings

MAY 2, 2022

Some 30 miles away, meeting professionals at the ubiquitous customer relationship software company Salesforce have taken a net-zero pledge and are brainstorming ways to keep business moving forward while prioritizing sustainability as a core value in everything from partnerships to customer data tracking and at its annual Dreamforce citywide event.

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Sustainability Meeting Platform Panel 182