Smart Meetings

DECEMBER 27, 2021

This year may see fewer people wandering the venue halls Las Vegas Convention Center , but promoters are confident that the show will go on, with some pandemic tweaks. All Covid protocols will be observed at the meeting space, and people who choose not to travel will be accommodated with some digital options. “At Health and Safety.

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Smart Meetings

NOVEMBER 3, 2022

of meeting and exhibit space adjusts to a banquet or theater style. A stone’s throw and a free shuttle ride from Charleston International Airport (CHS), Northern Charleston Marriott boasts a meeting space of 12,380 sq. divided into 8 meeting rooms and 10 break out rooms as well as on-site support for hosting your future meetings.

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Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. In today’s world, you cannot overlook the possibility of Mother Nature becoming an unwanted attendee at your meeting or event. How do these impact your plan for severe weather response?

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Smart Meetings

MAY 31, 2022

After two years of testing streaming platforms, meeting professionals are asking for more comprehensive solutions and a number of event technology companies have risen to the challenge. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace.

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Smart Meetings

JUNE 15, 2024

At the annual user conference Cvent Connect for a record 4,000 attendees in San Antonio this week, the event technology company which was purchased by Blackstone last year announced new products and acquisitions designed to better meet the needs of meeting professionals, whether planning simple events or complex hybrid affairs.

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Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. However, if you’re planning a corporate meeting, six months might be all you need. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Three Months Out.

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Smart Meetings

AUGUST 7, 2024

The audio element of any meeting is essential, setting the mood and defining the energy upon attendees’ arrival. For each of these (and everything in-between), the right music is crucial to the overall enjoyment of your meeting or event. Are there any “safe bet” genres for meeting profs without a budget to hire an expert?

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Smart Meetings

AUGUST 31, 2023

3, however, many canceled their plans and venues were moved after a July 19 letter from Unite Here Local 11 to APSA Executive Director Steven Rathgeb Smith called for the group to cancel or relocate their event. 18 letter to APSA members and meeting participants from APSA President Lisa Martin and APSA President-Elect Mark E.

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Smart Meetings

APRIL 1, 2025

As the days grow longer and the weather invites gatherings in the open air, outdoor meeting and event spaces present a golden opportunity for hotels to boost revenue. Capture the lush greenery, scenic views, elegant setups, and versatile layouts your venue offers. As an affiliate, Smart Meetings earns from qualifying purchases.

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Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. “We call it a sponsorship marketplace.

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Convene by PCMA

DECEMBER 9, 2024

Business event planner respondents to Convene s 31st Annual Meetings Market Survey shared their biggest work challenges in open-ended responses, which fell into similar categories as the 2023 responses, but with budget woes taking the lead. Event logistics last-minute registrations continue to add to the pressure of executing events.

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Smart Meetings

APRIL 10, 2023

Mentorships, transparency and white whales For meeting planners new to the industry, experience and connections are the glue that holds the universe together and ultimately provides the tools for current and future success. Everyone wants a meeting right now. We asked meeting planners whether they saw any value in their connection. “As

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ADMEI

DECEMBER 23, 2024

They consider everything from the layout of the venue to the flow of guests, the mood set by lighting, and even the impact of scents and sounds. Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively.

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Smart Meetings

AUGUST 28, 2023

Food, lodging and programming are critical factors for any meeting. The shuttle back and forth to off-site venues is also very important. But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. Minimize the downside.

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Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

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Smart Meetings

FEBRUARY 1, 2019

Editor’s Note: Smart Meetings invited a group that come together at MPI’s Thought Leadership Summit on Diversity to tackle the issue of how planners could be part of the solution for creating a more inclusive world. The meetings Industry is no different.”. More : The All-Inclusive Meetings Revolution. Frances Kendall.

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Smart Meetings

OCTOBER 3, 2023

Greater Miami is a top-notch destination for sustainable meetings Miami is known for its glittering beaches, dynamic culture and number of luxurious resorts. GMCVB’s website is full of resources for planners to organize the most sustainable Miami meeting or event possible.

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Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

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Conference Management Automation Social Media 105

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs.

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Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Our audience needed the show; the industry wanted to meet,” she said. All-Day Education.

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Trade Show Vendor Sustainability Social Media 264

Endless Events

OCTOBER 10, 2018

Meetings Over Email. So first tip that we have for you is to consider doing a meeting instead of an email. Look, I totally get it, we wanna get this done, have your people working for you while you work on other things, all these things like that, and meetings take time. Prepare for Your First Meeting.

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Smart Meetings

DECEMBER 22, 2023

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.

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Smart Meetings

APRIL 4, 2025

Hotel sales directors face increasing pressure to demonstrate measurable returns on their marketing investments, particularly in the meetings and events sector. This article explores proven strategies for hotel sales directors to enhance their meeting and event marketing ROI. We appreciate your support.

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Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I

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Endless Events

NOVEMBER 15, 2021

Otherwise, you might not be able to access your meeting space early enough. Even though you can plan an event without a site visit , seeing your venue is a great opportunity to gauge how much time you need to set your event space up. Additionally, you get to meet the hotel staff, see their parking space and inspect their rooms.

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Endless Events

APRIL 26, 2019

I can’t stress this enough before you even meet with an AV company do your homework. Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you.

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Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Cost for meeting rooms. Outside vendors or exclusive vendors? Work with the venue if a problem arises. Fine tuning your force majeure can help in the chance you or the venue need to cancel or reschedule.

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Contracts Contracts Planner Vendor 246

Smart Meetings

DECEMBER 7, 2018

For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand.

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Planner Contracts Contracts Vendor 209

Endless Events

SEPTEMBER 2, 2022

The event venue is where attendees eat, drink, network, and engage with your content. For virtual events, the event platform is the venue. For virtual events, the event platform is the venue. If you’re hosting an online event, here’s what you need to know about virtual venues: What is a Virtual Event Platform?

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Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

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Smart Meetings

JANUARY 7, 2019

Livestreaming is also more popular at events, with 40 percent incorporating the hybrid meeting format. Planners reported that working with LEED-certified venues, which offer recycling and composting, along with choosing a sustainable event caterer, were easy ways to incorporate the demand for green events in the planning process.

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Social Media SEO Planner Media 256

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

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Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. There were many vendors to choose from, all of which had plenty of options and ample supplies.

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ADMEI

NOVEMBER 8, 2023

Companies that meet Accredited Destination Management Company (ADMC) standards are guaranteed to be licensed, a registered business for at least 5 years, have a certified event professional (DMCP) on staff, and maintain at least three full-time employees to meet your needs as a client. How do you approach vendor relationships?

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Smart Meetings

MAY 2, 2022

cities in flower access, delivery access, vendor quality and local demand. Read More : Essential List: Unique Destinations for Spring Meetings. Where meetings happen, Orlando and Miami were found to place first and third, respectively, in total number of flower shops per square mile. Orange, CA. Santa Ana, CA. San Diego, CA.

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Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. To help offset some of the planning, it’s important to work closely with event experts and the venue to streamline the experience.

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Smart Meetings

APRIL 13, 2022

For travel managers (and meeting professionals), the job requires agility, delicate planning, awareness, intention over expenses and duty of care. GBT’s paper outlines several ways travel can reinforce this movement to revitalize connection and culture in meetings and business, further exemplifying the dynamics of business travel.

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