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This week we’re diving into the dozy topic of how to plan a virtualevent. And we’re not strangers to futuristic events here at Endless! We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more.
If you’re planning a virtualevent, you’ll want to have a meeting with a virtualevent production company ASAP. Most planners are now scrambling to figure out how to replicate the in-person experience in a virtual environment. Virtualevents offer a lot of brand new possibilities.
There is only one thing that seems to be certain in these trying times in the events industry: virtualevents are here to stay , no matter the state of the pandemic and our personal preferences. And that’s why it’s time to talk about virtualevent production -again. ” The Pivoting Never Ends.
With the acquisition of digital event platform Run The World, EventMobi wants the industry to know that virtualevents are a more powerful tool than we realize. There were a few things that were revolutionary in terms of virtualevents during the pandemic, first of all because we couldn’t go anywhere.
With a pandemic sweeping the world and in-person events canceled, it seemed like all was lost. But if there’s one thing event professionals are known for it’s being flexible. Simultaneously, planners learned how to harness the power of technology to continuously deliver exciting events. Disregarding Rehearsals.
Our wish for 2022 is that all virtualevents incorporate a little more “wow.” Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Dress rehearsals the night before allowed participants to practice.
Virtualevents might not be something completely new at this point. While there’s a lot that planners now need to focus on, from engagement to networking and more, we want to talk about something else today. Because much like event profs had to adapt to the new normal, so did presenters and attendees.
It’s time to tackle speaker management for your event. . of event organizers find it easier to enlist outstanding speakers for virtualevents than in-person gatherings. As important as it is to find speakers , it’s only the first step in event speaker management. Enhance your in-person events.
Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.
5 mins: Scott shares some recent learnings from virtualevents. 10 mins: Kristin shares some recent learnings from virtualevents, and a quick overview of what’s in her book. For sure, I help drive the attendee experience and engagement and deliver on the networking value of the virtualevent.
Since then, companies have continued exploring different ways to create a perfect virtualevent. According to Bizzabo, as much as 93 % of event marketers have incorporated virtualevents into their strategy for 2021. It is clear that virtualevents are here to stay for the foreseeable future.
Create event attendee personas to better understand them. ☐ Determine engagement and networking tools you can use to enhance the event, like polls, Q&A, chat, 1:1 meetings, and live giveaways. ☐ Outline appropriate event goals and KPIs. ☐ Set a budget for your event. . ☐ Design and launch an event website.
Due to the pandemic, subsequent quarantine, and travel restrictions, our company shifted our mindset and developed new product offerings for our clients in the form of virtualevents and hybrid meetings. Instead of postponing or cancelling the conference, Brightspot recommended that our client shifted to a virtual Sales Kickoff.
Hybrid event production requires thinking out of the box, even for many experienced event planners who have hundreds of in-person or virtualevents under their belts. Over the last ten years, we’ve produced thousands of events in many different formats. Rehearse with ALL your presenters.
Therefore, they would be more likely to see ads, participate in virtualevents, or search for their future new home online. The pandemic opened a new (virtual) world that allowed brokers and agents to extend their reach and network. Quick tip : Don’t expect everything to go smoothly.
It’s no secret that hybrid event has made it big throughout 2021, and is here to stay in 2022 and forward. Virtualevents have grown to be really popular due to the global pandemic, initially being hosted as replacements for live in-person events that were canceled due to social distancing and quarantine policies.
Create event attendee personas to better understand them. ☐ Determine engagement and networking tools you can use to enhance the event, like polls, Q&A, chat, 1:1 meetings, and live giveaways. ☐ Outline appropriate event goals and KPIs. ☐ Set a budget for your event. . ☐ Design and launch an event website.
The social distancing and quarantine policies, especially in 2020, have forced many in-person events to be delayed and canceled, and many event planners have then pivoted to virtualevents instead. What Is a Hybrid Event? VirtualEvent: Lower Cost and Broader Reach.
Conferences and seminars , like HubSpot’s INBOUND , are typically the largest events and feature keynote addresses, seminars, breakout sessions, networking opportunities, workshops, and more. Networkingevents are designed to help folks meet other people in their industry and learn new things. annually.
Create an agenda and rehearse. Successful town hall meetings start with detailed agendas outlining what event organizers want to cover throughout the session. You also need to rehearse, so presenters and facilitators are comfortable during the event. Create instant networking opportunities with AI-driven matchmaking.
Secure your event location Depending on your event’s scale and nature, you might choose your flagship store or an alternative branch. For online events, choose a robust virtualevent management platform. Conduct training and final rehearsals: Conduct a final rehearsal to simulate the event day.
Step 2: Define Event Objectives and Goals You have a purpose or a goal you want to achieve with this event. This is precisely what the next step is: Identify your event goals. Ask yourself: Are you looking to raise brand awareness, generate leads, promote networking opportunities, or provide educational content?
Continue reading for best practices on how to: Skyrocket engagement with immersive, bespoke virtual experiences Produce successful Super Bowl-inspired hybrid events Simplify planner workflows Stretch your budget What’s the difference between virtual and hybrid events? Goals Start by clarifying the purpose of your event.
It can be characterized as network bandwidth, data bandwidth, or digital bandwidth. In any case, it’s essential to a network's ability to deliver quality audio and video consistently. This is a critical form of measurement for virtualevents, as it indicates the quality of the video stream.
For hybrid or virtualevents, look for a platform that can handle your attendee volume, offers intuitive navigation, and includes engagement features like live polling, Q&A, and networking lounges. A hands-on experience will help you determine whether the platform truly fits your event needs.
Thats why having an event planning checklist and a clear plan is key. Whether youre a junior event planner or a seasoned pro at organizing corporate conferences, community events, or B2B networking sessions, its possible to have an event without losing your mind.
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