Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. What does the organization do?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Endless Events

JANUARY 25, 2018

This is a preliminary step that you can continue to refine along the way as you speak with vendors and get a more accurate telling of your budget. This is an important column to include in the case where your budget needs to be approved by someone in your organization who may not know what each line item is. Reach Out to Vendors.

Vendor 329

Vendor Events Venue Event Planning 329

Motivation Excellence

MARCH 28, 2025

Including preferred vendors, adding small group session options and organization product demonstrations will highlight how your business is able to put all the pieces in place for easy one-stop-shopping and support.

Incentives 155

Incentives Travel Travel B2B 155

Endless Events

JULY 22, 2022

That way, the client is always touching the data themselves, and the organizer is just helping them move it to the right places. Map-Based Tools for Exhibitor and Vendor Relations. Exhibitor and vendor relations is another area that requires a lot of correspondence and time between event planners and exhibitors.

Vendor 348

Vendor Speakers Events Registration 348

Endless Events

SEPTEMBER 22, 2021

Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Book caterers, florists, and any remaining vendors. Give yourself ample time searching for vendors that fit your event goals. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

Conference 105

Conference Management Automation Social Media 105

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. And as a result, every planner needs to know exactly what they are signing on for.

Planner 209

Planner Contracts Contracts Vendor 209

ADMEI

NOVEMBER 8, 2023

Do you belong to any professional organizations in the industry? Participation in professional industry organizations demonstrates that the DMC is consistently acquiring industry insights and upholding its commitment to maintaining high-quality skills and services. How do you approach vendor relationships?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Smart Meetings

APRIL 13, 2022

Employee needs and priorities have changed, organizations are refocusing their missions and business models and, thus, roles are changing too. GBT partnered with CULTIQUE for its strategic cultural advisement as the global travel management organization (TMO) guides the morphing industry into becoming a “transformational tool.”

Culture 263

Culture Travel Travel Remote 263

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. These collaboration tools are based in the cloud and help you stay organized and in touch even if you’re running around. Allows you to create multiple workspaces to keep yourself organized. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Motivation Excellence

AUGUST 19, 2024

Among many other things, she has a hand in quoting our creative services, purchasing supplies, working with print vendors and organizing mailings out of our on-site warehouse. She coordinated with both internal teams and external vendors to keep the flow of work right on schedule. And then, Debbie says, she did even more.

Vendor 221

Vendor Incentives Organization Travel 221

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Bohrer’s organization has a detailed of duty of care that is a part of the registration process, where attendees opt in and learn what Covid-related requirements there will be on site. “We

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B. In May and June 2024 alone, we donated 97.5

Vendor 246

Vendor Sustainability Trends Attendee 246

Endless Events

JUNE 21, 2018

Let’s start at the beginning and take a look at some standard considerations for safety and security for event organizers. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Perhaps, with the pandemic easing, the industry is just learning this now.

Meeting 306

Meeting Social Media Trade Show Technology 306

Smart Meetings

APRIL 6, 2023

It is a functional, curated package generator to manage data, information and vendors. “I The platform makes it easier to support small local vendors, an authentic touch a lot of planners—and attendees—are looking for right now. That is the vision of Fiona Volmrich, CEO of PURE Local Services, based in Park City, Utah.

Proposal 246

Proposal Platform Trends Vendor 246

Convene by PCMA

DECEMBER 9, 2024

Stakeholder engagement participants complained about client indecision, resistance to change, and lack of internal understanding about the important role events play at their organizations. Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners.

Planner 115

Planner Registration Events Logistics 115

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

Trends 313

Trends Virtual Events Platform Vendor 313

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Not to brag, but Endless always gets praise for being the most organized event team. Those who have survived the harsh conditions of the pandemic are fully booked and expensive.

Event Technology 316

Event Technology Technology Technology Events 316

Smart Meetings

JUNE 2, 2023

The two organizations have come together to make The Show as eco-friendly as possible, adhering to Questex’s Quest Zero initiative, through which the company has joined the Net Zero Carbon Event initiative, along with its vendor partners and colleagues. The Show 2024 will be held at Henry B.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Smart Meetings

OCTOBER 3, 2023

GMCVB’s website is full of resources for planners to organize the most sustainable Miami meeting or event possible. It’s really very vast, and I think this is a great way for organizations to identify where they align themselves.” They don’t have the time or resources, so they’re looking to the vendor to do it for them.

Certification 245

Certification Sustainability Vendor Venue 245

Smart Meetings

APRIL 15, 2022

Additionally, a Vendor Marketplace integrated into the Cvent Supplier Network that has become a major source for RFP delivery, will allow meeting planners to browse vendors and send requests for information (RFIs) for everything from A/V and production to health and safety providers. It is easier to set up and everyone wins,” he said.

Meeting 264

Meeting Vendor Proposal Platform 264

Smart Meetings

MAY 31, 2022

What : New product being built into eventScribe allows event organizers to scan attendee badges on existing Android or iOS to capture and analyze information quickly. Cvent: New Vendor Marketplace. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Smart Meetings

SEPTEMBER 14, 2023

A thorough procurement process, though often unseen by the end consumer, plays a pivotal role in ensuring that organizations function optimally. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal. Read More : Year of the Sustainable RFP Let me connect the dots for you.

Conference 246

Conference Site Selection Logistics Contracts 246

Smart Meetings

AUGUST 16, 2022

Destinations International has unveiled a new tool for destination organizations to “understand how EDI (equity, diversity and inclusion) has been incorporated into operational practices as a basis to improve and integrate performance.”. said Dan Richards, CEO of Global Rescue and a member of the U.S. Department of Commerce.

Sustainability 245

Sustainability Travel Travel Airlines 245

Endless Events

OCTOBER 18, 2022

Organizations can entertain, educate, inspire, sell, or do all of the above simultaneously. Organizations use event marketing to: Promote the brand to a larger audience. Many organizations plan one big in-person event or conference yearly and put all their efforts and budget into it. Planning Singular Annual Events.

Event Marketing 347

Event Marketing Marketing Marketing Events 347

Smart Meetings

DECEMBER 27, 2021

But with news of the Omicron variant changing day-to-day, conference organizers and sponsors are using the skills they’ve acquired in Covid times: flexibility and leveraging virtual options to replace some face-to-face experiences. As of Monday, CES is planning to go forward in Las Vegas, Jan. See also : Meeting Safety Trends in 2022.

Meeting 264

Meeting Sponsors Travel Safety Retail 264

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Traveler's Q

APRIL 3, 2023

Organizing a corporate event can be a difficult and stressful task. Additionally, staying organized and utilizing resources such as experienced professionals can help you ensure that all aspects of the event are properly taken care of. You can download free charts that contain a timeline for what should be done and when.

Organization 130

Organization Contracts Contracts Automation 130

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. Be sure to incorporate travel time, parking, unloading, organization, plug-in, and set-up for each vendor. Planning an event? Hiring Your AV Company Too Late. Conclusion.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Organizations that exercise and evaluate their emergency plans more frequently have higher success in mitigating risks when a real-world application occurs.

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

DECEMBER 27, 2021

Davis said that ASCO’s relationship with the non-profit Conquer Cancer Foundation put her organization in a unique position to see what their community needed to host an engaging event for attendees coming from around the world to visit Chicago and learn about the event’s core mission. Experiencing Chicago.

Conference 246

Conference Advertising Attendee Vendor 246

Smart Meetings

APRIL 1, 2025

Corporate clients, wedding planners, and social organizers alike are looking for unique, nature-inspired settings to create unforgettable experiencesand your hotels outdoor spaces could be exactly what theyre searching for. Clients love when all-in-one solutions are available.

Booking 130

Booking Social Media SEO Affiliate 130

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. This is having a huge impact on event organizers and their teams during both the planning and execution phases of events. Short-staffed.

Organization 105

Organization Rehearsal Preparation Events 105

Endless Events

JUNE 10, 2022

In this blog post, we will explore why you need to have follow-up meetings, followed by what to do during those meetings and how to organize them to get the greatest impact. Don’t forget to include your vendors in this exercise as well, especially if they are also present during the event. Celebrate (and replicate) success.

Meeting 348

Meeting Sponsors Audience Events 348

Dana Communications

DECEMBER 5, 2023

You should already have close working relationships with your state and local Destination Marketing Organizations (DMOs) or Convention & Visitors Bureaus (CVBs). For smaller festivals, the DMO or CVB is typically also the resource event organizers point attendees to for arranging their own accommodations.

Travel 246

Travel Travel Events Advertising 246

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This financial change comes as in-person events become too expensive for organizations to host. A Post-pandemic Event Industry.

Vendor 246

Vendor Virtual Events Audience Venue 246