Endless Events

MARCH 9, 2018

Every meeting planner we know is a great juggler. So we have compiled our favorite meeting planner tips and few tricks to help you manage your time by using some classic event management shortcuts. What are some of your favorite meeting planner tips? Even the best #eventprof needs an assist every once in a while.

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Audience Planner Meeting Booking 324

Smart Meetings

FEBRUARY 23, 2023

The Importance of Self-Care Dave Stevens offered a thoughtful example of why planners should be more aware of their personal wellness. “If Dr. Mushtaq suggested meeting planners to ask the question, “What am I doing today to fuel my energy and what is robbing my energy during the day? Let’s have the community come together.”

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Planner Meeting Training Global Events 241

Smart Meetings

NOVEMBER 25, 2024

Her wealth of experience offers valuable lessons for planners organizing their own multiday events. I sat down with Murphy to discuss her insights, from coordinating Dickens on Centre to what other planners might learn from her experience. Read More : Hey, Busy Meeting Planner, You Feeling Stressed? That said, we’re prepared.

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Vendor Logistics Planner Production 237

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Meeting planners are the leaders of event teams.

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Planner Meeting Training Audience 235

Smart Meetings

MARCH 22, 2024

How planners can safeguard their attendees against hotel room breaches In 2022, at a private event in Las Vegas during “hacker summer camp,” as the Black Hat and Defcon hacker conferences have come to be known, a group of researchers found a flaw that could put millions of hotel rooms around the world at risk of being breached.

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Planner Preparation Venue Attendee 264

Smart Meetings

AUGUST 25, 2023

As event managers, our goal at the end of a long-awaited event is to ensure meeting planners and their constituents are happy. This couldn’t be more true for our profession—especially when large events require months of planning and preparation. Be Transparent with Your Budget On that note, come prepared with a budget.

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Planner Venue Meeting Communications 246

Smart Meetings

APRIL 18, 2024

The word “partnership” gets thrown around a lot in the events world, but when there are too few ballrooms for too many functions being planned, meeting planners and hotel and destination counterparts often find themselves on the losing end of negotiations that could be win-wins. That way everybody can be prepared. That builds trust.”

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Planner Incentives Proposal Education 243

Smart Meetings

JUNE 4, 2024

Event planners who embrace wellness not only meet the evolving demands of attendees but also create environments that foster deeper engagement and satisfaction. Event planners can schedule morning yoga sessions, offer fitness center access, and organize interactive activities like scavenger hunts or fun runs. For the attendee?

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Planner Events Certification Attendee 242

Smart Meetings

APRIL 14, 2023

This year’s tax deadline is Tuesday, April 18 but for those late filers or for those self-employed meeting planners just waiting to sign and send, a last-minute check is always a good idea. The post Last Minute Tax Checks for Self-employed Meeting Planners appeared first on Smart Meetings.

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Smart Meetings

NOVEMBER 26, 2024

Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. It’s more than just the physical of what they have available.

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Registration Transportation Speakers Contracts 246

Smart Meetings

OCTOBER 25, 2024

Connect Responsibly with Marriott Bonvoy Events helps meeting planners embed sustainability into their events at participating hotels in the Marriott Bonvoy portfolio. Ramirez and his team are currently overhauling the tunnel’s critical components. A word of warning, however if you have groups in the area late at night.

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Sustainability Travel Travel B2B 239

Smart Meetings

MARCH 21, 2025

Surprise Perks Leave a Lasting Impression Most meeting planners evaluate hotels based on predictable factors: space, facilities, amenities, and cost. A thoughtful upgradebe it a complimentary spa voucher, a room upgrade, or a personalized welcome packagesticks in a meeting planners mind long after their initial visit.

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Booking Retreat Planner Banking 130

Endless Events

FEBRUARY 24, 2021

In fact, according to our State of The Industry Survey , 64% of planners believe hybrid events will be the most common experiences in 2021. So, in face of data points like these, it’s only natural that several aspects of the industry are preparing for the upcoming shift. Answering Hybrid Needs.

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Venue Remote Incentives Production 358

Endless Events

APRIL 1, 2022

However, event planners still struggle to secure long-lasting relationships with event sponsors. Finding, pitching, and keeping event sponsors is not a gamble – it’s a process that event planners need to carefully prepare for. They’re event partners who have their own interests and goals tied to the event.

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Smart Meetings

FEBRUARY 8, 2025

Los Angeles is well-equipped to host events of all sizes, with a proven ability to adapt and ensure a seamless experience for planners and attendees alike. Read More: Los Angeles, a Planner’s Paradise What should meeting professionals know? What can planners do to help?

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Endless Events

JANUARY 25, 2021

Several planners and tech companies already see hybrid as the certain future of our industry. In this chapter, we cover everything from contactless solutions to food and beverage preparation, along with several other best practices to make attendees feel as safe as possible when returning to live experiences.

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Trends Virtual Events Events Speakers 329

Smart Meetings

JUNE 28, 2024

I truly believe that bringing together the right people, in the right ways, can prepare us for a brighter future.” Becoming a CMP “I am from a generation of planners who fell into this work,” Surmont says. Becoming a CMP “I am from a generation of planners who fell into this work,” Surmont says. Change is happening, every day.

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Education Preparation Planner Logistics 264

Endless Events

JUNE 8, 2020

Because it’s no secret to anyone that event planners tend to use stress as a badge of honor, right? I prepare, but I don't obsess or stress over it because I set the intention. How does it help professionals in the industry? And most importantly, should we practice it? Well, the short answer to the last questions is yes.

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Virtual Events Events Speakers Preparation 353

Endless Events

JUNE 19, 2020

You’re either a planner eager to learn how you can set your virtual speaker up for success, or you’re a speaker looking to be trained in the art of virtual presentations. You might also just be a curious person, but for the sake of purpose, let’s assume you’re either a planner or a speaker. For The Planners. #1

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Virtual Events Speakers Rehearsal Events 352

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S.

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Government Trade Show Rehearsal Planner 239

Smart Meetings

SEPTEMBER 29, 2023

As she prepared to graduate, she took on a role as a marketing coordinator at a major healthcare company. There, she began working closely with the event planner. “As This preparation falls in line with her favorite quote, by Chicago architect Daniel Burnham: “Make no little plans. They have no magic to stir men’s blood.”

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Certification Preparation Sponsors Education 246

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Preparation matters. Have stakeholders demo the technology and practice dry runs.

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Meeting Social Media Trade Show Technology 306

Smart Meetings

NOVEMBER 28, 2023

RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial. Relying on event planners to ascertain the scope of work without this essential information can result in miscommunication and subpar planning outcomes.

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Rehearsal Communications Communications Preparation 246

Endless Events

APRIL 30, 2021

The support planners require from their venues increases tenfold in face of a hybrid future. How will food preparation work? Plus, independent venues are usually some of the most unique and creative out there, and they allow you to save up on those huge Internet and AV fees that always drove planners up the wall! Technology.

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Venue Events Audience Technology 358

Convene by PCMA

JANUARY 8, 2025

While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short.

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Planner Sustainability Site Selection Events 52

Endless Events

OCTOBER 29, 2021

Our Chief Einstein, Will Curran, recently gave event planners some really sound advice at his talk at Untethered 2021. Here’s where event planners should do a little bit of design thinking. To see how their event will turn out, event planners are encouraged to use computer-assisted design (CAD) and 3D event renderings.

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Events Audience Planner Event Planning 334

Smart Meetings

MAY 12, 2022

Now, more than ever, planners are opting for an outdoor setting for much if not all of their programs. Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant.

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Meeting Trends Planner Attendee 299

Smart Meetings

MARCH 27, 2025

See in action how planners can amplify it to multiply ROI. Angela Minardi The event kicked off with a keynote from Angela Minardi, founder of Fit City Adventures , who redefined wellness and broke down how planners can better incorporate iteasily. Wellness is already in events DNA. Wellness] is not just 6 a.m. Brain Breaks.

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Meeting Sponsors Planner Training 130

Smart Meetings

APRIL 27, 2021

The organization says planners of in-person events should promote healthy behaviors among attendees and prepare for the possibility of infection. Those who have not been vaccinated should continue to wear a face mask. The CDC still advises meeting professionals to avoid large gatherings when possible. To date, more than half of U.S.

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Regulations Planner Preparation Promotion 264

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Planner Vendor Certification Event Planning 145

Endless Events

MAY 1, 2020

Preparations for your event might be in full swing, but there are still virtual event concerns you must address! But while it’s easier for planners to have control over their own connection and train the speakers in the same sense, it’s not quite as easy on the attendee side. Here at Endless, we’ve been on a quest.

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Virtual Events Sponsors Audience Speakers 312

Smart Meetings

AUGUST 9, 2024

Cost-effective, accessible and trendy Are you a stateside planner looking for a change of scenery? Canada, our neighbor to the north, packs a hefty offering for event planners looking to entertain and entice guests. Calgary is also an excellent choice for planners, as it has completed an expansion of Calgary TELUS Convention Center.

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Event Planning Events Planner Incentives 261

Endless Events

JANUARY 18, 2022

It’s been nearly two years since event planners first witnessed mass event cancelations and scrambled to plan virtual events. Event planners essentially have three options: to cancel, to postpone, or to pivot. Event planners essentially have three options: to cancel, to postpone, or to pivot. But how to choose?

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Virtual Events Platform Planner Attendee 355

Smart Meetings

FEBRUARY 23, 2023

Meeting planners, too, can use a high EQ and emotional intelligence to design successful events. As leaders, it’s our job to ensure our teams feel motivated and prepared to achieve ambitious goals. Be prepared to interpret data and respond. Get to know your audience on a deeper level. Don’t know everyone’s sentiments?

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Organization Audience Preparation Planner 288

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

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Attendee Meeting Speakers Communications 246

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. Many planners are still wary of hybrid due to the sheer scale of it all. First and foremost, as industry professionals, we must be cautious above all else. Venues are on your side. But why is that?

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Management Venue Events Planner 334

Smart Meetings

MARCH 2, 2022

Planning an event in multiple languages can be a challenge for meeting planners. Virtual interpretation providers recognize the need not only for greater access to language and information but to a more streamlined process for event planners. But the task of finding the right interpreter doesn’t fall into the planner’s hands.

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