Smart Meetings

JANUARY 10, 2024

Read More : How Meeting Planners Can Pre-plan for Event Crisis Management The storm is expected to make its way north into Canada with wind gusts of up to 95 mph. What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can.

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Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Create your event budget.

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Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

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Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Preparation matters. Have stakeholders demo the technology and practice dry runs.

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Meeting Social Media Trade Show Technology 306

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

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Endless Events

OCTOBER 12, 2018

Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Find a Vendor. In general, you get what you pay for with live stream vendors.

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Remote Vendor Audience Events 298

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

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Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

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Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. Many planners are still wary of hybrid due to the sheer scale of it all. Vendors and partners are on your side. The Role Of Hybrid In The Return To Live Events. Venues are on your side.

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Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

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Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The role of the travel manager has expanded, and with it, the role of the planner. The Great Reprioritization.

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Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S.

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Government Trade Show Rehearsal Planner 239

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Preparation.

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Vendor Certification Preparation Contracts 122

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Endless Events

JUNE 10, 2022

Event professionals have to come to follow-up meetings after events well-prepared. If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can’t avoid mishaps during events but you can prepare for them.

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Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Vendors said they were just happy they could be there. The show took over 632,000 sq.

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Trade Show Vendor Sustainability Social Media 264

Endless Events

JANUARY 7, 2021

Is it the event part or the event planner? If you show up to a wedding with 300 people right now, you’ve just assumed some liability as far as my mind is concerned” Responsibility In Events: Vendors. And in this, they are joined by the guests, the venue, and, to some extent, the planner. But what about the vendors?

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Vendor Events Regulations Venue 317

Convene by PCMA

JANUARY 8, 2025

While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short.

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Smart Meetings

SEPTEMBER 21, 2022

While in-person meetings are on the rise, meeting planners are booking much more short-term with less prep time. Planners are also taking on more responsibility to cut their costs. For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Meeting Trend No.

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Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. When it comes to your reputation as an event planner, the quality of your events is paramount.

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Events Vendor Technology Technology 308

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

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Logistics Vendor Education Trade Show 314

Endless Events

OCTOBER 10, 2018

But as you know, nothing beats something face-to-face, that’s why we’re event planners. So you have that meeting, the next thing comes up to get prepared for your first meeting. Prepare for Your First Meeting. Obviously, you wanna come prepared. AV companies truly do agree. A lot of follow up questions.

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Vendor Venue Preparation Meeting 260

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

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Vendor Communications Communications Social Media 246

Endless Events

MAY 19, 2020

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

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Virtual Events Trends Events Communications 334

Endless Events

FEBRUARY 20, 2023

In preparation for this episode, I’ve been playing around with ChatGPT. Compare quotes from different vendors to get the best price.’ And then I hit number four, ‘Use in-house audio-visual equipment instead of hiring outside vendors.’ Be prepared to edit something potentially offensive or not factually correct.

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Trends Vendor Training Preparation 262

Social Tables

JANUARY 25, 2017

Despite the fear of something going wrong, the best way to address a crisis is to prepare for it in advance. Was there a slip up in vendor communication? The post Event Crisis Management: 5 Tips to Help Event Planners Bounce Back appeared first on The Social Tables Blog. Was it an issue in the timeline creation? Move Forward.

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Management Planner Events Social Media 152

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

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Smart Meetings

OCTOBER 12, 2023

Meeting planners can save both time and budget by leveraging the hotel’s suggested menu rather than outsourcing food and beverage. This ensures that the client and venue are on the same page when all of the preparations are underway. Another critical component of any successful function is looking to past experiences for key learnings.

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Smart Meetings

NOVEMBER 21, 2018

In addition to featuring local food options, I highly recommend that planners consider showcasing local beverages. Chef-manned tables could include charcuterie stations with an array of cured meats and cheeses, entree stations featuring a variety of dishes and expansive dessert stations with options prepared in-house.

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Social Tables

FEBRUARY 1, 2017

When you’re on site for an event, you never know what might happen, because despite months and months of meetings, plans and timelines, some unknown thing will inevitably pop up that you didn’t even dream you needed to prepare for. Take it from us, it never hurts to be over-prepared. But could you have? . Click To Tweet.

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Planner Events Preparation Venue 141

Smart Meetings

JANUARY 24, 2019

As professional event planners, we understand the value of time; but what happens when your work requires you to collaborate with someone on the other side of the country, or even the globe? preparing to make some calls at 12:00 p.m. A few simple best practices can help make this an easy transition for many event professionals.

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Vendor Conference Preparation Planner 200

Endless Events

NOVEMBER 29, 2021

The most common mistake we’ve noticed is that many event planners still plan their virtual or hybrid events based on an in-person-only format. We saw an incredible surge in event platforms , leaving many event planners confused. But here’s the situation: the events industry is not going back to how things used to be.

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Platform Registration Sponsors Events 334

Smart Meetings

OCTOBER 28, 2022

In a post-pandemic events setting, experienced and credentialed event service professionals can help meeting planners, who face new audiences in different places through hybrid technology, attendance building challenges, expanded safety needs and city-wide labor shortages. What ESPC Proves. Building the Pipeline.

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Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. One week before the event, reach out to each individual and ensure they are fully prepared, repeat any mission-critical information again at this time. Planning an event?

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Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. Horan says, “I love what I do. She attended several events, webinars and conferences.

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Certification Preparation Sports Speakers 246

Endless Events

OCTOBER 4, 2022

As an event planner, you host events to get results. The issue is that some costs, like labor or third-party vendors, are tricky to calculate. The problem is that you spend a lot of time and money preparing for this event, and those costs count against how much revenue you take home. Need to Boost Event ROI?

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Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. After more than a year of virtual-only events, most planners probably forgot about this exhausting portion of a live experience. And can safe food preparation be ensured?

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Venue Regulations Audience Networking 296