Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. A lot of tiny pieces must fall into place for an event to succeed, and the wrong event vendors could lead to lots of trouble later in the planning process. What are event vendors? a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. Food & Beverage.

Contracts 316

Contracts Contracts Planner Venue 316

Endless Events

NOVEMBER 2, 2021

Today’s iconic guest, Deanna Nwosu , thinks that all event and meeting planners should nurture an entrepreneurial spirit. Most recently, I was with a construction software firm and I was their in-house planner working on their conferences, but also coordinating third party events,” she says. Onto the next question.

Planner 317

Planner Trade Show Logistics Events 317

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Meeting planners are the leaders of event teams.

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Planner Meeting Training Audience 235

Endless Events

FEBRUARY 24, 2020

Today we’re talking about the difference between an event production company and AV company. Because as someone who operates in the events industry, it’s key that you’re up to date with things like event production and AV. Event Production Company And AV Company: Breaking It Down.

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Production Events Contracts Contracts 232

ADMEI

JANUARY 8, 2025

From the moment an event is secured, local vendors, venues, and service providers spring into action. For instance, when a DMC brings a large group to a city, it doesn't only employ its own event planners and coordinators. However, the impact of DMCs on local economies is both profound and far-reaching.

Transportation 147

Transportation Vendor Tourism Tourism 147

Endless Events

DECEMBER 16, 2021

It turns out that it’s the most productive season for most of them! But while some reached peak productivity in October, others are putting lots of hours in in December. Today’s Topic: Productive Season! Instead of using the word busy, let’s use the word productive. Will introduces today’s topic.

Production 177

Production Vendor Planner Virtual Events 177

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Aside from increasing their event budgets, what should event planners do? Brandt has noticed that now, with in-person events back, event planners are short on offering help onsite.

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Event Technology Technology Technology Events 316

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. Nguyen posed a few questions for planners to ask themselves.

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Vendor Meeting Planner Events 246

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

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Trends Virtual Events Platform Vendor 313

Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Events Audience 348

Endless Events

JUNE 13, 2022

Phoenix is a great destination for corporate events because it has warm weather year-round, giving planners the option to move their events outdoors should there be a last-minute COVID-19 outbreak. The Van Buren team can also help with event production. They also allow working with outside vendors and bringing your custom signage.

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Venue Events Automotive Seminar 314

Endless Events

JUNE 21, 2018

And with tech playing a larger role in event planning and production, not only do we need to be on top of physical threats, but cybersecurity concerns as well. But, something event planners can overlook is that in addition to security team members having the right skills and knowledge – they also need the right attitude.

Vendor 265

Vendor Events Planner Certification 265

Endless Events

JANUARY 25, 2018

This is a preliminary step that you can continue to refine along the way as you speak with vendors and get a more accurate telling of your budget. Reach Out to Vendors. You can take it one step further by getting budget details directly from the vendors’ website or by calling them. Time to Get Real: Estimating The Costs.

Vendor 329

Vendor Events Venue Event Planning 329

Social Tables

DECEMBER 14, 2018

Marketers and event planners are aware and know too well how stressful their life can be. Planning a conference, planning an event for a huge crowd, an event where you are supposed to present your company, products, services, etc. Even the most seasoned event planners sometimes have to take a breather and step down.

Production 121

Production Planner Events Venue 121

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Event Production Costs & Standards. Event production costs, too, have increased since the pandemic. The Rise of Energy Costs . The Prices of Raw Materials.

Event Technology 306

Event Technology Events Production Panel 306

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. Many planners are still wary of hybrid due to the sheer scale of it all. Vendors and partners are on your side. The Role Of Hybrid In The Return To Live Events. Venues are on your side.

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Management Venue Events Planner 334

Endless Events

OCTOBER 12, 2018

Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. In-room AV production team. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Find a Vendor. Everyone wins.

Remote 298

Remote Vendor Audience Events 298

ADMEI

DECEMBER 23, 2024

Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively. And remember, to create something truly remarkable, you need more than just an event planner; you need an Event Architect a DMC.

Events 162

Events Destination Management Logistics Certification 162

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Endless Events

JULY 16, 2021

These considerations are basic for planners. Hiring a production partner! We strongly believe that the dynamic planners establish with their production companies should go beyond a mechanic relationship. No Production Company? Which partners should be hired? Should you source the venue and then the speakers?

Event Planning 317

Event Planning Production Events Audience 317

Smart Meetings

APRIL 15, 2022

When more than 2,000 meeting professionals gather in person in Las Vegas and 10,000 register to stream Cvent Connect to both learn about new products and experience the platform for themselves. When is a user conference more than an outsized demo?

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

APRIL 8, 2021

What even goes into budgeting for an event and how can we know for sure that we can trust a certain event production company? They approach the matter from the perspectives of both the event planners as well as the production companies. ” Dustin wonders where the hesitance around sharing the budget comes from.

Events 248

Events Vendor Planner Production 248

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

Vendor 246

Vendor Sustainability Trends Attendee 246

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

Planner 145

Planner Vendor Certification Event Planning 145

Endless Events

JUNE 10, 2020

There are all kinds of questions going through event planners’ heads right now. Is it there so people can learn about new product ideas? Is it so they can go close a deal and get the new order placed for the year for the product that they need? Are they there to showcase and launch a new product? Content Everywhere.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Smart Meetings

JUNE 15, 2024

At the annual user conference Cvent Connect for a record 4,000 attendees in San Antonio this week, the event technology company which was purchased by Blackstone last year announced new products and acquisitions designed to better meet the needs of meeting professionals, whether planning simple events or complex hybrid affairs.

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Registration Meeting Proposal Trade Show 264

Smart Meetings

OCTOBER 10, 2023

Experience production company Hargrove faced this dread when the recent, narrowly avoided, government shutdown loomed. As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S. Smart Meetings spoke with Vice President of Event and Trade Show Production at Hargrove, Lisa Miller.

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Government Trade Show Rehearsal Planner 239

Endless Events

NOVEMBER 29, 2021

The most common mistake we’ve noticed is that many event planners still plan their virtual or hybrid events based on an in-person-only format. We saw an incredible surge in event platforms , leaving many event planners confused. But here’s the situation: the events industry is not going back to how things used to be.

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Platform Registration Sponsors Events 334

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Vendors said they were just happy they could be there. The show took over 632,000 sq.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Endless Events

APRIL 9, 2021

After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Not to mention that if you start planning early, the production and partners team you choose have more time and energy available to help you cut costs where you can without sacrificing the success of the event.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Smart Meetings

APRIL 4, 2025

Why Personalization Drives Results Meeting planners and corporate event organizers face tremendous pressure to create memorable experiences. Tripleseat : Provides an all-in-one software solution to streamline the booking and planning processes, enhancing productivity and boosting event revenue.

Proposal 130

Proposal Prospect Booking Sustainability 130

Smart Meetings

AUGUST 3, 2021

Event planners surmised that audiences had gotten so comfy in fuzzy slippers that they would not want to leave their houses. But what planners neglected to consider in the equation was the vital human connection. Expos are a place for attendees to meet with vendors, which allows them to be able to see and touch new products.

Remote 279

Remote B2C Speakers Sponsors 279

Smart Meetings

MAY 17, 2021

Event planners, speakers and attendees all saw their calendars cleared out last March, returning slowly with virtual events and only now showing a glimmer of hope for the return of live conferences. That should be the guide for determining the experience as a planner. So what’s left? The experience. A Killer Emcee. The Best Speakers.

Speakers 299

Speakers Social Media Sponsors Communications 299

Smart Meetings

APRIL 13, 2022

The role of the travel manager has expanded, and with it, the role of the planner. Actionable Takeaways for Organizations and Planners. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On Travel doesn’t have to be a highly structured production.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Meeting planners will be able to track which PDFs were downloaded and how many times.

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Meeting Social Media Trade Show Technology 306