Smart Meetings

JUNE 15, 2024

Reposite , an AI-powered supplier-sourcing platform, streamlines the planning process with a curated database of more than 35,000 group-friendly offerings, robust request for proposal (RFP) creation tools, and AI-powered quote matching solutions.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

APRIL 15, 2022

Cvent Chief Technology Officer David Quattrone extoled the advances in hybrid functionality in the last year and predicted that features—and demand—will only improve after the launch of a new Cvent App Marketplace , a centralized location for planners and marketers to find SaaS solutions similar to the tools offered on the Apple App Store.

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Events Audience 348

Eventtia

NOVEMBER 7, 2022

An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. For an event planner business, having the ability to write a good proposal alone can help create a significant competitive advantage over your competition.

Proposal 118

Proposal Prospect Sponsors Events 118

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

Planner 145

Planner Vendor Certification Event Planning 145

Smart Meetings

DECEMBER 22, 2021

Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Social Tables

FEBRUARY 28, 2017

Here are our top 3 best practices for finding local vendors: Instagram. Keep tabs of your finds by following the accounts and, as a back up, add the names to an excel spreadsheet with notes as to why you thought this vendor was a good fit for your next event. Fortunately, we’ve got your back. Don’t get lost though! Local Markets.

Vendor 113

Vendor Proposal Certification Insurance 113

Social Tables

MAY 17, 2019

According to a recent newlywed report , of all the couples getting married in 2019, 27% of them will hire a wedding planner. Which explains why love birds are paying an average of only $1,850 on a wedding planner for their big day. How much does a wedding planner cost on average? Wedding planner service options 1.

Planner 121

Planner Consulting Insurance Vendor 121

Social Tables

APRIL 13, 2021

Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. If you choose great vendors who have experience with outdoor events, they can help guide you and explain what equipment you need for their piece of the puzzle. Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

Endless Events

OCTOBER 24, 2018

Hotels are learning that, hey, planners are realizing that it’s hard to get wifi. Think about also vendors and exhibitors, also all your AV vendors, anyone else that needs to basically WIFI. Look into 3rd Party Vendors . Know WIFI Basics .

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

OCTOBER 9, 2019

So what I’m proposing though is instead of having your front entrance, once they go past registration, everything to walk straight into your exhibit hall. And what they do is they put two vendors on each wall, one on one side and the other on the other side. Sometimes it’s a meal room they walk into immediately.

Attendee 278

Attendee Events Registration Conference 278

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Venue 149

Social Tables

MAY 30, 2019

69% of event planners select venues based on word of mouth recommendations. Guest list etiquette states that party planners should give hosts or key stakeholders a strict number of people they can invite. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Book an event venue. Make a guest list.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

MAY 6, 2019

Thanks to these and other wedding statistics, we know that being a wedding planner can be both financially and emotionally rewarding. It takes some time but this is one wedding planning tip that event planners can use at every single wedding they do. Form relationships with your favorite wedding vendors.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Social Tables

MARCH 2, 2021

Pricing For Properties For Planners Resources Blog Customer Stories Resource Library Training & Certification Podcast Product Updates About Cvent Log In Get Started Sign Up Free Request a Demo Home » Event Planning » How Much Do Wedding Planners Make? 7 Factors That Impact Salary How Much Do Wedding Planners Make?

Planner 99

Planner Contracts Contracts Vendor 99

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q. florist, hairstylist, DJ, etc.) Within 1 to 2 weeks Pick up your dress/tux Confirm your travel plans Ensure you have the proper cash (in the right currency!)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Endless Events

MARCH 12, 2020

But the idea that they would use somebody else forever with one opportunity like that, I think most planners are smarter than that. But that’s not what we do as designers, as planners, or even in a supplier world as creatives” “More AV companies should assign a dollar value to the creative work that they do.

Events 289

Events Logistics Vendor Proposal 289

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Social Tables

APRIL 22, 2021

As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools.

Venue 200

Venue Audience Social Media Insurance 200

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. Major cities use tax money to create these non-profits, which help connect events with venues at no cost to planners.

SEO 141

SEO Proposal Sponsors Events 141

Endless Events

JUNE 9, 2022

Nick points out that not all suppliers or vendors are interested in doing business in person. Now obviously, there are plenty of planners and organizers that aren’t online that you may not be reaching, but I think that number is getting smaller and smaller by the day.” Not All Event Profs Are Extroverted.

Online 177

Online Education Proposal Remote 177

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. I shared my world-famous request for a proposal (RFP) back in the day. I think this transparency is important because your vendors are experts too. No,” he says. So, proceed with caution.

Contracts 177

Contracts Contracts Events Vendor 177

Convene by PCMA

JULY 13, 2023

We are focused on being a resource for meeting planners.” No problem—your Greater Lansing CVB sales manager will help distribute your RFP to local hotels and respond directly to you with availability and proposals. Need help finding the perfect hotel for your group in Michigan’s capital city?

Meeting 98

Meeting Proposal Vendor Registration 98

Social Tables

DECEMBER 27, 2018

For venues and planners, that means looking into the crystal ball to get ahead of event trends and expectations. Key Takeaway for Planners. Planners should adjust budgets to anticipate higher rates and book event space as early as possible. Key Takeaway for Event Planners. Group demand will be strong throughout the year.

Trends 167

Trends Meeting Planner Venue 167

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 117

Management Registration Vendor Proposal 117

Traveler's Q

NOVEMBER 2, 2023

From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. By utilizing tools such as event registration software, organizers can track the attendance and engagement of sponsors and vendors.

Event Technology 130

Event Technology Technology Technology Social Media 130

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 96

Management Registration Vendor Proposal 96

Social Tables

MAY 22, 2019

But food from local farmers also gives your client’s food a brighter and fresher look–and, in many cases, you can work with local vendors to save on the food costs using in-season produce they’re looking to sell before it goes to waste. Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools.

Planner 139

Planner Trends Venue Training 139

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

MAY 16, 2019

The average couple spends $1,000 – $2,500 on a wedding planner for their big day. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Blue Spark Event Design

APRIL 24, 2024

Seek out planners who have dedicated themselves to their profession, obtaining certifications such as CSEP or CMP, signifying their commitment to excellence. Full-service event planners streamline the process, saving you valuable time by handling all the details, allowing you to focus on your core responsibilities.

Event Planning 52

Event Planning Logistics Vendor Events 52

Convene by PCMA

SEPTEMBER 16, 2024

Thirty-seven percent were corporate/direct planners, two out of five were agency/third-party planners, and 23 percent were association and independent meeting planners. North American vs. international planners — Less than half (47 percent) of U.S./Canadian and Canada, with 20 percent located in the U.K. and Europe.

Sustainability 52

Sustainability Global Events Vendor Proposal 52

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote.

Rehearsal 120

Rehearsal Panel Contracts Contracts 120