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If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! So, let’s start it right off with planners are asking us all the time, “Hey, is that really … do we need all that gear, that’s more than I asked for?” This Whiteboard Wednesday is all about the *?#!
After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Includes everything from Google ads to vendor and sponsor associated costs. Pre-Production: Sourcing gear, rehearsals, pre-records. Post-Production: Editing, transcriptions, add captions.
Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.
Their staff and vendors were stretched thin by companies eager to return to events. The elaborate program was rehearsed many times over, giving everyone confidence that the event would be a success. Takeaways for Planners. Value your vendor relationships.” A Mountain of Challenges.
Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. As an extra precaution, schedule a rehearsal with your AV company. Make sure they know you want a rehearsal ahead of time so they can accurately quote labor for your event.
If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. Think About Event WiFi Needs. Plan Way Ahead . Don’t wait!
As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S. Read More: 4 Contingency Planning Scenarios You Need to Prepare For Today Meeting Planners Plan Ahead Lisa Miller, VP of Event and Trade Show Production at Hargrove Hargrove made up the event production team for this year’s WCF.
With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote. Does this labor include rehearsals? Beware of Free Internet Services .
Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.
photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.
That is, unless, you’re an event planner…. While event planners may not be putting out literal fires, they are certainly dealing with their fair share of potential “disasters.”. An event planner knows that he or she is responsible for synthesizing everyone’s ideas to achieve the overall vision.
Switching things up occasionally is important, even for event organizers and corporate planners. Where do planners find one-of-a-kind event spaces? Nine unique event venues planners should know about If you’re creative enough, you can host an event just about anywhere. Why should planners book unique event venues?
The average couple spends $1,000 – $2,500 on a wedding planner for their big day. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses.
With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote. Are rehearsals included? Beware of Free Internet Services .
Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Operations Manager: An event operations manager oversees vendor communication.
In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.
With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year.
The First Big Decision: Should You Hire a Wedding Planner? A wedding planner can help you save money and time and make your wedding planning timeline much smoother because they know what goes into wedding planning. Hire your wedding planner and choose some close friends as a sounding board for your ideas.
Join us as we discuss what most party packages include, how they’re priced, why planners love them, and why more restaurants should offer them. Planners can expect party packages to vary in size and pricing based on the number of attendees, courses, and the requested food service style. What are restaurant party packages?
☐ Send invitations and calendar blocks for event rehearsals. ☐ Outline a clear agenda with an onsite planner. . ☐ Outline a clear agenda with an onsite planner. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Build a show agenda.
Restaurants lend a certain degree of flexibility to event planning; they can accommodate various event styles, sizes, and guest food preferences, making them popular venue options amongst professional and private planners alike. Invite local planners, community organizers, and residents to stop by and check out your space.
Event and meeting planners do notice those venue partners that have a reason to pick up the phone and call for something other than a sales call. Spend some time rehearsing your venue tour and important little details that will make the tour stand out in people’s minds, and leave a little space tucked in their memory for some time to come.
With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Outline a clear agenda with an onsite planner. . ☐ Outline a clear agenda with an onsite planner. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Build a show agenda.
The social distancing and quarantine policies, especially in 2020, have forced many in-person events to be delayed and canceled, and many event planners have then pivoted to virtual events instead. A very common mistake made by event planners when planning a hybrid event is not understanding which aspects of the event to focus on.
Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. Proposal Process.
Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. PROPOSAL PROCESS.
Additionally, it can be much harder for the couple to manage vendors and suppliers who may not be familiar with their desired vision or available resources, making it more time-consuming and even expensive to make sure their wedding looks exactly how they want it. Find a wedding planner.
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