Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Events Audience 348

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. Find a Vendor. Everyone wins. Decide on Your Purpose.

Remote 298

Remote Vendor Audience Events 298

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. Speaker X, Speaker Y, and Speaker Z will conduct sessions in the Main Room, Room #2, and Room #3.

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

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Attendee Meeting Speakers Communications 246

Smart Meetings

AUGUST 23, 2021

In 2020, nearly 2/3 of global speakers were men, and 35-40 percent of panelists were black. Of meeting planners, 68.3 percent are Asian; no reporting or statistics are available on the number of meeting planners with disabilities. Secondly, who are your vendors, suppliers, partners and speakers for your event?

Human Resources 264

Human Resources Speakers Planner Certification 264

Endless Events

OCTOBER 25, 2019

As an event planner, you’re juggling a dozen or more balls. You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Permits comments, assignees, attachments, checkboxes, and other useful features for event planners. Pros: Offers everything event planners need on the free plan.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Endless Events

NOVEMBER 29, 2021

The most common mistake we’ve noticed is that many event planners still plan their virtual or hybrid events based on an in-person-only format. We saw an incredible surge in event platforms , leaving many event planners confused. But here’s the situation: the events industry is not going back to how things used to be.

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Platform Registration Sponsors Events 334

Endless Events

MARCH 19, 2020

And many planners are looking to turn their in-person events into virtual events. “The most common thing I’m hearing a lot from planners right now is, “I don’t know what’s possible.” ” Why is not every single planner out there reaching out to the people that they know? Figure it out.”

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Virtual Events Events Speakers Panel 342

Endless Events

JUNE 13, 2022

Phoenix is a great destination for corporate events because it has warm weather year-round, giving planners the option to move their events outdoors should there be a last-minute COVID-19 outbreak. They also allow working with outside vendors and bringing your custom signage. On Jackson. In 2015, it has been completely renovated.

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Venue Events Automotive Vendor 314

Endless Events

DECEMBER 18, 2020

Whether you’re a planner, a student, or a CEO, this all-in-one collaboration hub is here to make your life easier. Even your event partners and vendors can have access to the most important aspects of the strategy and work alongside planners in order to execute an event to perfection. Talk about an interactive experience!

Remote 324

Remote Virtual Events Technology Technology 324

Smart Meetings

JANUARY 10, 2024

Read More : How Meeting Planners Can Pre-plan for Event Crisis Management The storm is expected to make its way north into Canada with wind gusts of up to 95 mph. What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can.

Meeting 264

Meeting Preparation Vendor Transportation 264

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. We also have a duty of care for all vendors and staff working the event,” she said. As a planner in the medical association, Ferguson said, the hybrid component has helped greatly. “It

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Meeting planners will be able to track which PDFs were downloaded and how many times.

Meeting 306

Meeting Social Media Trade Show Technology 306

Endless Events

JULY 26, 2019

If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. Livestream or have speakers? Think About Event WiFi Needs.

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Vendor Events Venue Contracts 282

Endless Events

APRIL 9, 2021

After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Includes everything from Google ads to vendor and sponsor associated costs. Creative Services: Talent management, storyboarding, speaker coaching. Captioning, ASL, Translating, Transcribing.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. The other consideration is whether the event will be best served using a hotel’s in-house AV services or an outsourced vendor.

Vendor 206

Vendor Contracts Contracts Insurance 206

Convene by PCMA

JANUARY 8, 2025

While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short.

Planner 52

Planner Sustainability Site Selection Events 52

Endless Events

JUNE 10, 2022

If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can get the host or speaker to do a show of hands, or ask people to use your hashtag to send questions. The experience of an event is often a fleeting one.

Meeting 348

Meeting Sponsors Audience Events 348

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Endless Events

NOVEMBER 30, 2021

” It all started when he noticed all the big speakers and projectors his neighbor had. As all event planners know, the event timeline doesn’t end when the event wraps up. And one of the things that came out of these debriefs is the realization of the reach vendors could possibly have. That piqued my curiosity.

Production 316

Production Virtual Events Audience Online 316

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. For example, if you have a surprise musical performance taking place let your AV company know so they can suggest the best speakers possible for the experience.

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Rehearsal Vendor Events Venue 297

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

Vendor 246

Vendor Communications Communications Social Media 246

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. When it comes to your reputation as an event planner, the quality of your events is paramount.

Events 308

Events Vendor Technology Technology 308

Smart Meetings

JUNE 15, 2024

“It’s gonna create an ‘easy button’ that you can click, and boom, it will analyze years of unwieldy data, build an event based on those insights with suggested locations, amount of space, speakers, content, length of time for sessions and all the marketing materials you need to promote it. All of these things that take time goes away.”

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

OCTOBER 10, 2023

As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S. Read More: 4 Contingency Planning Scenarios You Need to Prepare For Today Meeting Planners Plan Ahead Lisa Miller, VP of Event and Trade Show Production at Hargrove Hargrove made up the event production team for this year’s WCF.

Government 239

Government Trade Show Rehearsal Planner 239

Endless Events

JULY 16, 2021

Should you source the venue and then the speakers? These considerations are basic for planners. We strongly believe that the dynamic planners establish with their production companies should go beyond a mechanic relationship. You, the planner, will bring to the table the vision, the goals, the narrative you want to realize.

Event Planning 317

Event Planning Production Events Audience 317

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

JANUARY 25, 2019

Marin Bright carefully selects vendors offering tips at these events and knows that our thousands of followers will want the updates and deals being presented on-site. Now it is possible for event professionals following along at home to gain insights on the words of wisdom from speakers and presenters.

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Meeting Social Media Attendee Speakers 239

Endless Events

FEBRUARY 28, 2023

Make sure you consider these high-ticket items at a minimum: Venue Speakers Food and beverage Furniture and equipment Staffing (event coordinators, clean up, security, etc.) Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place.

Sponsors 304

Sponsors Fashion Virtual Events Promotion 304

Endless Events

MAY 19, 2020

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. “There are an awful lot of planners out there that still just get the quote from the in-house and go with it”, says Brandt.

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Education Events Vendor Regulations 299

Endless Events

MARCH 15, 2019

Saves Planners Time. In fact, event technology can not only reduce stress but increase planners’ productivity by 27%. It also gives planners the ability to create personalized experiences for attendees sending attendees information tailored to what they are interested in. Event Automation. That is huge! Census Bureau.

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Trends Automation Events Technology 314

Social Tables

FEBRUARY 1, 2017

A staple in our event box at Elevate My Brand , a Bluetooth speaker is something that we cart around mainly to entertain ourselves and our vendors as we set up. The post 15 Must-Have Items Every Planner Should Bring to an Event appeared first on The Social Tables Blog. available to make a quick fix. Can we fix it? Yes, we can!

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Planner Events Preparation Venue 141

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The world of AV quotes can be a complete jungle.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

AUGUST 10, 2021

He’s all about building meaningful relationships and event planners staying in full control of their events. Event platforms unquestionably satisfy event planners’ needs, but are they really the only way to go forward? Press play and find out! Third-Party Event Platforms Rule The Industry. Why are they doing that?

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Platform Events Website Attendee 317

Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. When it comes to entryways at your hybrid venue, you’ll want to look for designated entrances and exits for speakers, staff, and attendees. Okay, that sounded a tad scary.

Venue 296

Venue Regulations Audience Networking 296

Bizzaboo

FEBRUARY 7, 2020

We encourage every event planner to mark their calendars for the following 35 events and conferences in 2020. Besides access to great networking opportunities and innovative content, the following 35 events will also provide attendees with great speaker lineups and the chance to travel to amazing locations! The Event Planner Expo 2020.

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Planner Events Incentives Trade Show 115