This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Because much like event profs had to adapt to the new normal, so did presenters and attendees. We’ve pushed a lot of responsibility onto our presenters”, he says. What is your platform? Is it the type of platform that’s going to have just a generic help page? Or rather, someone else. Time To Level Up.
No one wants to look at dense presentation slides for hours on end – that’s a one-way ticket to Boredom Town. Aside from how much you’re presenting to your attendees, you also need to consider for how long you’re making them sit in front of a screen consuming content. 4 Choosing The Wrong Presenters.
And how the notion that a platform alone is enough to create an engaging and exquisite experience akin to that of an in-person event is dangerous. facilitate rehearsals, and then run the show. Platform onboarding materials . Begin framing out platform and integrations. Speaker rehearsals scheduling.
Disregarding Rehearsals. It’s doubtful that any event professional would neglect to rehearse the aspects inherent to the in-person facet. This person will moderate the chat, take questions, and pass them on to the speakers, as well as consistently work to engage with those who can’t be physically present. Dense Content.
Think about them and write them down so you can present them when meeting with a virtual event production company. Virtual Event Platform. A pivotal piece of your virtual event will be the platform. We’ve already covered the reasons why you shouldn’t opt for a jack-of-all-trades style of platform.
And so we just kind of put the topics out there as placeholders and then backfill” “But in terms of from the time that you set up the event, to finding the speaker, getting them to turn in the session worksheet details, getting it into the platform, it does take us more time. And so there really isn’t a cost.
For instance, many event platforms charge per viewing hour to host the streams. Depending on the scale and scope of the experience, the costs associated with each of the aspects presented in the checklist can vary widely, but we added ballpark figures for them. Registration: Platform fee, service, charges, refunds, and more.
You’re either a planner eager to learn how you can set your virtual speaker up for success, or you’re a speaker looking to be trained in the art of virtual presentations. But now that you’re presenting from a different location than everybody else, you’re in charge of your own background. Pinneaple on pizza.
From the choice of platform to the intricacies of re-enacting the in-person experience, planners have their plates full. It’s one thing to have someone physically present in a space and tuning out. Sure, engaging remote attendees is harder than engaging those who are physically present. So let’s get learning! Before The Event.
She presented a special session at Financial and Insurance Conference Professionals’ (FICP) 2022 Annual Conference titled, “Event Risk management: 2022 Risk Categories.”. That is a lot to consider: create what-if scenarios for and rehearse responses to “just in case.”. That includes company platforms and attendee postings.
And simultaneously, the production aspects pertaining to virtual events will also require attention – the platform, the engagement, and the technology. With a moderator present, conversations can be facilitated and engagement between the two audiences can easily be promoted.
The personalized meeting platform specializes in guiding meaningful conversations—just the right touch for an award-winning group. Dress rehearsals the night before allowed participants to practice. The secret ingredient is getting the right people in the Zoom room,” said Smart Meetings Editorial Director JT Long.
“Being able to go ahead and be experts at using these platforms has dramatically changed since the beginning. There’s the in-person mobile app for your in-person attendees and the virtual platform for your virtual attendees to have a great hybrid experience. That virtual element is still so important.
Should you choose a platform first? We have an amazing presenter, so that’s very helpful. “Over the past five years, we’ve used all of the platforms. One of the questions that most often pops up in the process of converting in-person events to virtual is the platform. Second, do rehearsals.
For instance, which platform should you choose? If your session is covering topics that quickly change (statistics, for instance), live allows you to present the content accurately. From Facebook to Instagram and Zoom, there are dozens of cheap, if not free, platforms that allow you to live stream sessions. Timeliness.
Accepting event planning gigs with a quick-turnaround time could also lead to presenting less than your best work. Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day.
To help contextualize these terms for easy reviewing, we’ve organized each into one of three categories: Platforms & Technology. Presenters. Platforms & Technology. These types of meetings webinars with an in-person presentation, or an event broadcasted on the web to attendees who couldn't make it live.
Below, you’ll find everything you need to know about the event, including upcoming rehearsals and speaker prep. In a moment, you will receive two links — one for your tech rehearsal and one for the live event. Technical Rehearsal. Please note that it is a different link than the technical rehearsal link.
Have this prewritten elsewhere, so it can be efficiently pasted into the platform. Get to know the functionality of platforms. Lots of rehearsals too. Also consider using online social platforms for breaks and socials.]. Ask everyone to keep their camera on as a way of showing respect and being present. Anonymous.
And then the third group of stakeholders were the eight remote presenters who were going to give reports on particular pieces of business and they also needed to be able to vote securely. We had to redesign a solution — the idea was anybody that was presenting or going to be on screen we were taking out of Zoom. Rehearsal Requirements.
We used the platform Kahoot! You may want to kick off with a game to test learning, teach something new, or let attendees get to know each other or the presenters. You also want to rehearse your game just like you would another session. can integrate with the platform. The winner would receive (drumroll please) a Roomba!
But, there was also a time for new opportunities, such as virtual real estate presentations, events, and tours. 1: Get to Know the Video Conference Platform The first thing you need to do when planning a virtual event (of any kind) is to familiarize yourself with the platform.
For online events, choose a robust virtual event management platform. For hybrid events or solely online happenings, select and test a virtual platform in advance. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses.
☐ Send invitations and calendar blocks for event rehearsals. As such, ensuring your platform and network can support a virtual event before the big day is vital. Learn How To Choose the Best Video Tools and Strategy for Your Virtual or Hybrid Event Virtual Planning Checklist ☐ Secure a reliable hybrid or virtual platform.
A virtual event, on the other hand, is an event hosted exclusively online to online attendees, typically with the help of a virtual event platform. Since hybrid events have their virtual components, organizers can generate better data by using a professional virtual event platform. Rehearse and test the content over and over again.
Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Connect ticket sales to the main event page using an online ticketing or fundraising platform, but confirm which payment methods the site accepts before launching ticket sales.
It is very possible for you to organize your own virtual event with an in-house production and marketing team; however, the last year has seen a rise in “virtual event managers” who offer a full range of services for your virtual event including marketing, platform and data management for registrations. DO A TEST RUN.
Employees and businesses shifted from an office environment to a virtual setting via platforms, such as Zoom and Microsoft Teams. Virtual Event Platform and AV Partner. Brightspot researched and analyzed different virtual event platforms and narrowed down the best option for our client’s needs and budget.
Create an agenda and rehearse. You also need to rehearse, so presenters and facilitators are comfortable during the event. With Bizzabo, you can bring employees worldwide together in one centralized platform. Of course, putting together a schedule and running it by critical stakeholders is only half the battle.
The basic approach of organizing a hybrid event is to live stream a virtual event via a virtual event platform (i.e., video conferencing platform like Zoom); however, there are also other approaches available, like emphasizing the virtual aspect of the event rather than the in-person aspect. The solution to this issue is technology.
☐ Send invitations and calendar blocks for event rehearsals. As such, ensuring your platform and network can support a virtual event before the big day is vital. Learn How To Choose the Best Video Tools and Strategy for Your Virtual or Hybrid Event Virtual Planning Checklist ☐ Secure a reliable hybrid or virtual platform.
However, online events can present challenges. Tips: Advanced virtual/hybrid event platforms let you host as many attendees as possible online. Modern platforms overcome this hurdle by combining virtual and on-site event technologies within a single solution. Schedule rehearsals. Where are they located?
The challenge lies in selecting and implementing the right hybrid event platform, especially for beginners. Video streaming platforms A strong video streaming platform connects in-person and virtual audiences. The platform should also let you archive streams to watch later and broadcast your event on multiple platforms at once.
For hybrid or virtual events, look for a platform that can handle your attendee volume, offers intuitive navigation, and includes engagement features like live polling, Q&A, and networking lounges. A hands-on experience will help you determine whether the platform truly fits your event needs.
Learn how to choose the best event management platform to streamline your planning, boost efficiency, and make a seamless experience for attendees. Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly.
We organize all of the trending information in your field so you don't have to. Join 10,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content