Smart Meetings

AUGUST 11, 2023

The technology adoption was extraordinary.” It features transitions, well-rehearsed speakers and is short enough to keep people engaged. The technology hasn’t really changed that much. If your company is launching a product in six weeks, there’s no way you can prepare a massive in-person event.

Virtual Events 245

Virtual Events Platform Rehearsal Speakers 245

Smart Meetings

AUGUST 21, 2023

Here are some of the top tips for hosting the best Fortune 500 investor meetings: Preparation Before the Event Get marketing involved in investor meetings. In the weeks leading up to the event, have at least one technical rehearsal to review the order of events, workflow and technical needs.

Meeting 246

Meeting Rehearsal Speakers Online 246

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. But what do you do when something unexpected threatens the flawless experience you’ve worked so hard to create?

Government 239

Government Trade Show Rehearsal Planner 239

MeetingsNet

JULY 17, 2020

Technology is just one piece of the virtual event puzzle. DO: Test, Rehearse, and Double Check. DO: Test, Rehearse, and Double Check. Rehearsing and preparing is not just reviewing your notes or speaking in front of the mirror – it requires the tech side of things too.” Test and prepare. Key Takeaways.

Virtual Events 131

Virtual Events Rehearsal Audience Preparation 131

Smart Meetings

APRIL 1, 2025

How to pivot gracefully when something happens to an expert on the way to the stage Youve curated the perfect speaker panel, confirmed your thought leaders and prepared for a dynamic discussionthen one of your panelists cancels. Rehearse the What Ifs. Budget cuts, last-minute emergencies or visa issues have become more common.

Panel 130

Panel Speakers Remote Rehearsal 130

Social Tables

APRIL 20, 2023

Before we dig deeper into the discussion of individual errors, here are some big-picture strategies to help you avoid common event planning mistakes: Keep up with event planning trends and technological developments to stay ahead of the competition. Complete a run through of the event, start-to-finish, multiple times prior to the event date.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

JULY 25, 2022

Once you’ve secured your speakers, you must prepare them for the event to ensure everything runs smoothly and that they feel comfortable throughout the process. Of course, well-prepared speakers are better than those who jump in blindly. In a moment, you will receive two links — one for your tech rehearsal and one for the live event.

Virtual Events 98

Virtual Events Speakers Rehearsal Management 98

Endless Events

OCTOBER 21, 2019

Prepare to have your mind blown by this week’s discussion of tablets and events! So going on those site visits and being able to chicken scratch notes and then easily translate that into physical typed text was huge” Rehearsals. When it comes down to talking about the technology in itself, you have the obvious ones.

Events 217

Events Rehearsal Medical Meetings Planner 217

Smart Meetings

OCTOBER 8, 2018

Meeting organizers are responsible for keeping attendees safe, so an emergency contingency plan needs to be well thought out and rehearsed. In emergency situations, technology often fails. Helena, prepared meals for first responders. Drills and debriefs are invaluable tools,” she says. Safari West has 3,750 sq.

Conference 202

Conference Tourism Tourism Rehearsal 202

Meeting Tomorrow

FEBRUARY 21, 2019

But even with the stage set for success, lack of preparation by speakers tends to be the most common presentation problem. Feel free to pass this along if you’re an event or meeting planner to the speakers you are helping to prepare. Be prepared. Try out your technology before you present. Know your audience.

Rehearsal 62

Rehearsal Speakers Audience Preparation 62

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Social Media 88

Convene by PCMA

AUGUST 2, 2021

Rehearsal Requirements. Faulder: I think a best practice to take away is the amount of practice and rehearsal that goes into this. And this is for all of the 800 directors simply to come and test the technology. And then on top of that, we did a full dress rehearsal, which we don’t usually do for the board of directors.

Meeting 98

Meeting Rehearsal Remote Production 98

Social Tables

MAY 16, 2019

Book your rehearsal and rehearsal-dinner venues. In addition to sharing a meal with friends and family, couples use the rehearsal dinner to host informal toasts and play ice breaker games so people can get to know each other before the big day. Invite guests to your rehearsal dinner. Meet with your photographer.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Conferences that Work

DECEMBER 21, 2020

Preparation. Lots of rehearsals too. When clients are technologically not especially comfortable, ask for ONE thing to do vs. the world of possibilities????. To help ensure that participants know what to do in breakouts, when the breakout rooms are open, message them with instructions, time available, etc. Kristin Arnold.

Panel 163

Panel Online Audience Virtual Events 163

Eventtia

JANUARY 11, 2022

Instead, a hybrid event: Leverages technology to host a comprehensive event experience where both live and virtual attendees can participate and even interact with each other Focuses on providing a similar level of experience for both virtual and live attendees Takes into consideration the needs of both types of audiences.

Management 62

Management Rehearsal Virtual Events Events 62

Gavel International

JUNE 10, 2024

This high-technology alternative allows precise control and versatility and is growing in popularity. Taking advantage of recent advancements in technology, drone light shows have become a breathtaking addition to these occasions, offering memorable experiences. This informative guide is a great starting point.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Convene by PCMA

JULY 22, 2024

In addition to consulting for clients including TED and the Canadian Medical Association, McKinley has taught a class about sustainable event management operations at the British Columbia Institute of Technology (BCIT) for the last decade. When there’s a travel ban, it’s really clear that the event is being called off,” she said.

Insurance 98

Insurance Events Rehearsal Consulting 98

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Send invitations and calendar blocks for event rehearsals. ☐ Determine your technology needs (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Meeting Tomorrow

SEPTEMBER 16, 2019

On our blog, we talk all the time about things like stage inspiration , event technology , and other event tips. They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are.

Rehearsal 80

Rehearsal Venue Contracts Contracts 80

Convene by PCMA

AUGUST 20, 2024

For example, add some of that expo flair to some of the seminar rooms — not necessarily sponsors selling things, but making it an engaging concept, maybe using the sponsor’s technology or something like that [during the session]. What I’d really like to see is more of an engaging classroom setting, not traditional classrooms.

Panel 98

Panel Speakers Events Conference 98

Alcor Mice

JANUARY 26, 2021

PREPARATION. Utilize your technology platform partner , in exchange for using their services, you could also ask them to promote your event on their social media as a collaboration. As with any other event, a rehearsal is required to make sure that it goes smoothly; the same goes for virtual events. DO A TEST RUN.

Virtual Events 52

Virtual Events Social Media Rehearsal Registration 52

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. By asking the following tech-related questions, you can gauge the candidate’s awareness of these advancements and ability to new technologies.

Planner 52

Planner Events Event Planning Communications 52

Bizzaboo

JUNE 26, 2023

Contingency Planning: Consider All Potentialities Prepare for unforeseen circumstances by developing an event contingency plan to address any issues or emergencies that may arise during the event. Embrace technology and invest in a purpose-built event management solution you can rely on to plan, execute, and analyze your event.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Eventtia

MARCH 14, 2022

Even with all the technologies and online tools to facilitate interactivity in online/virtual events, at the moment, we don’t have adequate substitutes for the face-to-face interactivity offered by the in-person event. The solution to this issue is technology. In-Person Event: Still The Best Experience. Start early.

Benefits 62

Benefits Virtual Events Sponsors Events 62

inVOYAGE

FEBRUARY 22, 2024

Here, authentic flamenco is paired with a delightful meal prepared by Chef David García for a unique fusion of culinary and cultural excellence! Held in the gardens or covered courtyard of a palace, participants not only learn to prepare delicious dishes but also gain insights into the cultural heritage of Madrid’s gastronomy.

Culture 52

Culture Planner Rehearsal Retreat 52

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Send invitations and calendar blocks for event rehearsals. ☐ Determine your technology needs (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Meeting Tomorrow

SEPTEMBER 16, 2019

On our blog, we talk all the time about things like stage inspiration , event technology , and other event tips. They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

MeetingsNet

OCTOBER 8, 2020

But the primary challenge in planning and hosting seamless virtual meetings isn’t just working with technology—it’s often a lack of the basic information needed to succeed. To help contextualize these terms for easy reviewing, we’ve organized each into one of three categories: Platforms & Technology. Platforms & Technology.

Planner 131

Planner Meeting Registration Audience 131

Endless Events

MARCH 25, 2021

. “We think virtual events are a little bit more accessible, but let’s talk about a group of people who probably struggle with virtual events – those who don’t enjoy technology or aren’t familiar with technology in a lot of ways. But I also think that technology is going to help us catch up on that.

Virtual Events 317

Virtual Events Events Rehearsal Technology 317

Smart Meetings

APRIL 1, 2025

How to pivot gracefully when something happens to an expert on the way to the stage Youve curated the perfect speaker panel, confirmed your thought leaders and prepared for a dynamic discussionthen one of your panelists cancels. Rehearse the What Ifs. Budget cuts, last-minute emergencies or visa issues have become more common.

Panel 147

Panel Speakers Remote Rehearsal 147

Bizzaboo

MARCH 28, 2025

Determine your overall event budget and allocate funds for essentials like the venue, marketing, speakers, technology, and production. As you research locations, consider size, layout, accessibility, amenities, and technology capabilities. The more prepared they feel, the more impactful their delivery will be.

Event Planning 83

Event Planning Sponsors Logistics Vendor 83

Eventtia

JANUARY 28, 2025

Prepare for the unexpected: A speaker no-show? Technology issues? Optimize event logistics: Ensure a seamless experience for attendees by managing logistics like catering, schedules, and technology. Find the right event technology: Not all tools are created equal. Well guide you on creating backup plans that save the day.

Event Planning 62

Event Planning Rehearsal Social Media Events 62