Smart Meetings

JANUARY 10, 2024

What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can. Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. Are there any areas of the event venue prone to flooding?

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Meeting Preparation Vendor Transportation 264

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Consider booking your AV team prior to your venue.

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Vendor Events Speakers Registration 334

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

Conference 105

Conference Management Automation Social Media 105

Smart Meetings

AUGUST 27, 2018

Being transparent about the purpose prepares attendees for getting the most out of your event. Keep the event concise and select a venue that is easily accessible with nearby parking and transport connections. It sounds simple, but often gets overlooked. One way to do this is to make connections ahead of the actual event.

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Networking Attendee Social Media Preparation 368

Endless Events

AUGUST 29, 2018

If you want to build connections, you can also rehash your conference planning and go for a smaller venue with a more intimate time. If you want your event to stand out, going for a venue that still can provide a grand experience to attendees even outside the event itself. A Step-by-Step Guide to the Perfect Conference Venue.

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Conference Event Apps Sponsors Speakers 118

Bizzaboo

DECEMBER 4, 2024

By the end of the piece, you’ll learn the questions you can ask using audience engagement software that will help you gather honest opinions from attendees, sponsors, exhibitors, and speakers — and how you can use that data to measure success, identify areas of improvement, and ultimately enhance your overall event strategy.

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Sponsors Speakers Attendee Virtual Events 105

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

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Rehearsal Vendor Events Venue 297

Smart Meetings

MAY 12, 2022

Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant. Creative Ideas. Read More : Hotel Trends in Recovery With Connection as Driving Force.

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Meeting Trends Planner Attendee 299

The MICE Blog

MARCH 27, 2025

AER partnered with KLM as the main sponsor and chose modern venues that aligned perfectly with its goals. Budget : After the site inspection, AER had the tough choice between impressive but high-priced evening venues. At IMEX Koepelkerk venue was recommended. This turned to be the perfect addition for the gala evening.

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Conference Sustainability Tourism Tourism 130

Smart Meetings

AUGUST 20, 2024

With an event production career that spans over 26 years, Frankel was a perfect choice as speaker to educate our audience on the fine details of AV contracting. Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs.

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Contracts Contracts Rehearsal Vendor 246

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience.

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Planner Meeting Training Audience 235

Endless Events

JULY 5, 2018

We’ll discover: The reality of virtual speakers at events. Allow virtual speakers to take the stage. Are you planning an event and the perfect speaker can’t manage to get to your venue at the right time? This adds a depth to the speaker’s virtual presence – to give them precisely that, more presence.

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Speakers Social Media Audience Events 240

Endless Events

SEPTEMBER 17, 2021

To have a safe event, you need to make preparations in advance and processes in place. Staff will be setting up large structures, lifting speakers into the air, and suspending lights from hanging structures. When creating a safe event, you need to choose a knowledgeable venue. Safety is by no means a result of luck.

Events 284

Events Venue Training Attendee 284

Smart Meetings

SEPTEMBER 29, 2023

As she prepared to graduate, she took on a role as a marketing coordinator at a major healthcare company. In the app, participants build their schedules, check in to sessions, complete surveys and connect with speakers, sponsors and one another. When she was young, she knew art wouldn’t necessarily offer her a lucrative career.

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Certification Preparation Sponsors Education 246

Endless Events

APRIL 6, 2018

Their report highlights just how much variety is available in this field, with non-hotel venues getting almost as many bookings as their more traditional counterparts. Just like event apps, tech stacks are becoming more and more prominent in helping professionals prepare for events. Get the Right Keynote Speaker for Your Events.

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Conference Event Apps Booking Audience 260

Endless Events

MARCH 9, 2018

After all, you need the skills of a Cirque de Soleil performer to handle venues, schedules, suppliers, and social media all at the same time! These include using the right on-site event management system, discovering the perfect venue, and making sure your goals tie in with your attendees’ goals.

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Audience Planner Meeting Booking 324

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. You should actually hire your AV company before you even sign your venue contract.

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Vendor Events Preparation Venue 267

Smart Meetings

JUNE 27, 2022

To account for the diversity of habits, personalities and wants, American Express Global Business Travel (Amex GBT) put together a list of the most common “personas” and provided suggestions on how to make every type of attendee feel comfortable, included, engaged and prepared during your event. In-person Events. Main Takeaways.

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Attendee Virtual Events Speakers Events 231

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

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Government Trade Show Rehearsal Planner 239

The MICE Blog

JANUARY 15, 2024

Fast forward to 2023, and START Summit attracted over 6,000 participants and featured 150+ speakers. While the students don’t need hotel rooms for the most part, room allocation goes to speakers, sponsors and other guests who attend START Summit. Gallen There are about 1,500 rooms in the city of St.

Conference 264

Conference Advertising Speakers Communications 264

Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

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Platform Registration Sponsors Events 334

ADMEI

DECEMBER 2, 2024

It's no longer just about speakers, presentations, and networking; it's about creating memories that resonate long after exchanging the last business card. Premium venues, artisanal experiences, and one-of-a-kind activities all chip away at profit margins. Today's clients crave experiences as unique as their brand DNA.

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Destination Management Incentives Banking Vendor 113

Endless Events

FEBRUARY 5, 2020

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to ensure the materials included will provide sufficient volume for the size of the venue. Union rules may also apply – be aware of that when looking at venue contracts.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

MAY 12, 2022

Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant. Creative Ideas. Read More : Hotel Trends in Recovery With Connection as Driving Force.

Meeting 246

Meeting Trends Planner Venue 246

Smart Meetings

MARCH 1, 2019

As you prepare for a panel, use Slido to ask attendees what burning questions they have and add a few to the list. Ask everything about every aspect, from food to location and venue to guest speakers to cocktail hours. Use your Instagram stories and Twitter as a way to get feedback.

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Social Media Panel Events Attendee 198

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to make sure the materials included will provide sufficient volume for the size of the venue. Union rules may also apply – be aware of that when looking at venue contracts.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

NOVEMBER 12, 2021

Is it when your attendee walks through the doors of your venue or logs on to your virtual event platform? Decide on your final badge design six weeks before the event , so there’s enough time to order them and prepare them. But today, let’s take a few steps back and think about where do our events truly begin.

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Registration Events Event Technology Platform 316

Techsytalk

MAY 30, 2019

Little or no preparation: It is near impossible to prepare and learn a presentation in a day. If you go in without practicing, your audience will quickly notice your lack of preparation. Adequate preparation will also help you control your nerves. Maintain eye contact as much as possible, so they don’t feel ignored.

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Audience Preparation Events Social Media 239

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? What is Risk Management?

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Management Destination Management Vendor Certification 215

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. Venue internet service. Make sure the venue has reliable and fast internet. Be prepared to deal with people who are frustrated their internet can’t handle the live stream. Provider platform. Find a Vendor.

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Remote Vendor Audience Events 298

Smart Meetings

OCTOBER 5, 2022

When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. Others are recording speakers and offering virtual programming weeks later with experts available for questions. Decreased costs associated with venues, food, beverages and accommodations can help expand distribution.

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Meeting Virtual Events Platform Attendee 276

Smart Meetings

AUGUST 2, 2022

Keynote speaker Leigh Weinraub, founder of Mind in Motion, spoke inspiringly on the tools for mental and emotional fitness. To prepare for returning crowds, Accor properties are getting creative about recruiting, training and retaining employees during a global staffing shortage. Event-ready.

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Sustainability Hospitality Networking Training 245

Smart Meetings

SEPTEMBER 19, 2024

Being a speaker, there’s always a long story. How did you make the transition to private life, to being a speaker, and how did catching bad guys help you move into managing risk for meeting planners? One of the simplest is to conduct a walk-through of the venue before the event. How did you end up in your career?

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Attendee Planner Events Venue 246

Endless Events

MAY 8, 2020

In the past, you’d have to consider all of the parts, big and small, from the venue to the catering. When dealing with a virtual event, you won’t have to account for the venue, the catering, and the AV. Do you want someone to train your speakers? Don’t get carried away by this thought! How much will this cost?

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Virtual Events Events Platform Sponsors 270

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

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Vendor Communications Communications Social Media 246

Smart Meetings

MARCH 28, 2023

Read More: Prepare for GMID 2023: Resolve to Continue Advocating for Events The future is Now As the industry recovers from the pandemic era, the focus on innovation and asking “what’s next?” Pursuing nonconventional venues and activities is another way to address the changing trends of the new generation of professionals.

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Social Media Panel Incentives Trends 246

Endless Events

JULY 26, 2018

Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. But, what we didn’t cover, was how choosing speakers whose values align with the event’s purpose could skyrocket your engagement, contributing to overall event success.

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Speakers Audience Events Event Apps 185