Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). According to Internal Air Transport Association, airlines are expected to carry 4.35 In 2022, air travel saw a 72.2%

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

AUGUST 27, 2018

Being transparent about the purpose prepares attendees for getting the most out of your event. Keep the event concise and select a venue that is easily accessible with nearby parking and transport connections. It sounds simple, but often gets overlooked. One way to do this is to make connections ahead of the actual event.

Networking 365

Networking Attendee Social Media Preparation 365

Smart Meetings

MARCH 31, 2025

Read More: Notes from the RoadSeattle A Growing Event Town Seattle has always been a great event town going back to 1962 and the Worlds Fair that put the city on the map, said Jon Scholes, president and CEO of Downtown Seattle Association , leaders in revitalization of economic development, public safety, chronic homelessness and transportation.

Events 130

Events Benefits Retail Panel 130

Smart Meetings

AUGUST 10, 2022

The remainder of 2022 is predicted to see the greatest price increase across air fare, ground transportation and hotel rates. Ground transportation and hotel rates are set to see less dramatic drops. Read More : Carpocalypse: How to Prepare for Rental Car and Rideshare Price Surge. in 2023, following its 3.4%

Travel 246

Travel Travel Regulations Transportation 246

Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. When you entered the room, you were transported to an event in the country.” Horan says, “I love what I do.

Certification 246

Certification Preparation Sports Speakers 246

ADMEI

DECEMBER 2, 2024

For instance, in a destination where transportation costs are sky-high but ride-sharing is affordable, a savvy DMC might suggest providing ride-share vouchers instead of hiring expensive coaches. This frees up budget for other impactful elements, like an unforgettable closing night’s entertainment.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Smart Meetings

FEBRUARY 3, 2023

Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? If you know what to expect, you can prepare for any foreseeable weather disruption to your event.

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

DECEMBER 4, 2021

She has been able to accommodate some groups by aligning their menu with something her team is already preparing if they are open to the idea. Greg Natterstad, transportation manager for Boston with CSI DMC , said there is a dearth of drivers across the country. This has not been a traditional holiday season,” she said.

Events 264

Events Vendor Transportation Incentives 264

Endless Events

MARCH 26, 2021

But transport yourself into a virtual environment, and you’re a lot more constricted. This allows them to fully prepare for the big day, bring relevant questions, and contribute to the conversation in a way that enriches the experience for everyone involved. Or maybe the floor.

Audience 338

Audience Virtual Events Education Speakers 338

The MICE Blog

MARCH 27, 2025

The team transported equipment directly by van on setup day. The organization promotes travel by public transport and has been compensating for the entire event for years. Schedule : The two-day program included arrival and departure days plus three evening events for networking and exchange.

Conference 130

Conference Sustainability Tourism Tourism 130

Smart Meetings

DECEMBER 12, 2018

2018 in New Orleans were granted a behind-the-scenes look at activities—including a peek at kitchen preparations and backstage waiting rooms—at Ernest N. Participants in IAEE Expo! Morial Convention Center as well as a glimpse of some of the exciting future plans. The center, which boasts 1.1 million sq.

Meeting 184

Meeting Retail Transportation Preparation 184

Smart Meetings

JUNE 21, 2023

At Moscone Center in San Francisco in 2023 , plans called for a four-day build-out to prepare the stage. Read More : Event Safety PSA: Failing to Prepare Could Cost You “We did our best to provide a safe experience,” he said. “We It turned out clear.” The post Lessons Learned from MPI WEC in Mexico appeared first on Smart Meetings.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

APRIL 14, 2023

Some Things Have Remained the Same “Aside from the obvious—transportation, lodging and meals—you can write off a number of other expenses,” says Lee: 1. “Naturally there are caveats, exceptions, special circumstances and other complications involved in all tax law. Dry cleaning and laundry 3. Taxis, buses, limos, commuter shuttles 4.

Planner 246

Planner Meeting Publishing Consulting 246

Bizzaboo

JANUARY 6, 2025

Transportation and Accommodation: Assist attendees with transportation and accommodation options, especially for out-of-town attendees attending in-person events, ensuring a seamless experience and maximizing attendance at the venue. Consider carbon offsetting to minimize the environmental impact of travel and transportation.

Conference 105

Conference Management Automation Social Media 105

Redfin

JULY 19, 2024

Whether you’re hosting in your home in Miami , Chicago , or Los Angeles , knowing how to best prepare your rental space for the summertime festival season is important. Kelvin Mah, CEO of Rankbreeze states, “Preparing for your summer high season should start in January. The summertime is here and so are the festivals!

Preparation 69

Preparation Social Media Booking Online 69

Endless Events

AUGUST 31, 2018

Take note not just of how the local tourist spots can be highlighted, but also how things like transportation can be best arranged. Disaster strikes more often these days so it pays to be prepared, especially when handling crowds of event goers. This will help you curate a more engaging and holistic experience.

Certification 212

Certification Virtual Events Event Planning Trade Show 212

Smart Meetings

MARCH 31, 2025

Read More: Notes from the RoadSeattle A Growing Event Town Seattle has always been a great event town going back to 1962 and the Worlds Fair that put the city on the map, said Jon Scholes, president and CEO of Downtown Seattle Association , leaders in revitalization of economic development, public safety, chronic homelessness and transportation.

Events 221

Events Benefits Retail Panel 221

Endless Events

AUGUST 22, 2018

Keeping transportation costs in mind. In a way, looking at the transportation component of your AV quotes is much like the labor component. These costs can be surprising, so you need to be prepared for them and make sure your quotes reasonably allow for them. Transportation costs depend on circumstances and the market.

Contracts 523

Contracts Contracts Vendor Transportation 523

Smart Meetings

DECEMBER 13, 2024

Meeting profs may soon be adding flying taxis to their attendee transport options, as the California-based company has unveiled plans for an air taxi network in Los Angeles in preparation for the 2028 World Cup, Super Bowl 2027 and 2028s Summer Olympics.

Travel 233

Travel Travel Manufacturing Entertainment 233

Smart Meetings

JULY 14, 2023

Read More : Event Safety PSA: Failing to Prepare Could Cost You If you are planning on taking an Uber and you are arriving in an unfamiliar destination, rethink that option and get a car service arranged. “I The more prepared the traveler is, the more opportunities they have to mitigate risks they are likely to encounter.”

Travel 246

Travel Travel Travel Safety Booking 246

Traveler's Q

JUNE 29, 2023

They specialize in providing a range of services that include transportation, accommodation, dining, entertainment, and team-building activities. You should also include details on how your guests can get to each activity, whether it’s by foot, car, or public transport.

Culture 130

Culture Management Travel Agent Destination Management 130

Smart Meetings

APRIL 10, 2024

Even if potential attendees can get clearance to come, the Department of Transportation has not given the green light for flights to return to pre-Covid levels, particularly out of Asia. prepares for a decade of major international events.” Travel show that the U.S. 2632) to modernize the entire visa process, particularly as the U.S.

Planner 143

Planner Transportation Preparation Travel 143

Smart Meetings

SEPTEMBER 25, 2023

Moore explained that notifying participants of this change during pre-registration so they can prepare, displaying signage during the event and following up with participants post-event to share the positive impact of the change are all important steps.

Sustainability 264

Sustainability Education Manufacturing Incentives 264

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization.

Culture 263

Culture Travel Travel Remote 263

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. Events of every size require strategic preparation and skilled partners. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

MAY 26, 2021

Some are a no-brainer: Take public transportation when available, shop in locally owned stores at your destination, consider a stay that puts money into local hands (like an Airbnb). How do planners and casual travelers support these practices? More : ‘Hyatt Loves Local’ Initiative Helps Small Businesses Survive COVID.

Tourism 246

Tourism Tourism Sustainability Trends 246

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. Unfortunately, today, that doesn’t just mean being prepared for medical emergencies, minor assaults and lost children.

Vendor 265

Vendor Events Planner Certification 265

Conferences that Work

DECEMBER 4, 2023

Stop running yourself ragged designing, preparing, and running real events. No more negotiating with F&B suppliers, transportation services, in-house production, etc. In other words, you may have been designing, preparing, and running fake events your whole (simulated) life! Give yourself a break! Ditto, contractors!

Speakers 156

Speakers Events Logistics Preparation 156

MeetingsNet

JULY 22, 2022

Encore’s latest Planner Pulse report finds that transportation and food & beverage are the most hard-hit budget items, while large events are being planned more often on shorter notice.

Planner 108

Planner Transportation Preparation Event Technology 108

Smart Meetings

NOVEMBER 27, 2018

Another tool called out in the report for cost savings is integrating online booking for group transportation into event registration platforms. This allows attendees to have access to the event’s preferred flights and hotels in one place.

Booking 235

Booking Meeting Registration Transportation 235

Smart Meetings

SEPTEMBER 30, 2024

From its convenient transportation options and a plethora of accommodations to its dedicated event partners, versatile meeting spaces, and convention center expansion, GOCAL provides everything you need to make your event a resounding success.

Meeting 130

Meeting Trade Show Transportation Retreat 130

Endless Events

AUGUST 9, 2018

to best prepare for your meeting and help you navigate through technical aspects and terms. 3D is much more expensive than 2D and requires a lot more time and preparation when creating the video or imagery. This could reduce the costs of storage, transportation, setup and ultimately, the cost of the props themselves.

Events 267

Events Social Media Consulting Production 267

Smart Meetings

SEPTEMBER 28, 2022

million pounds of air pollution from entering the earth’s atmosphere thanks to its environmentally friendly transportation options. These include Valley Metro Rail, an accessible and efficient rail transport from Phoenix Sky Harbor International Airport to the Phoenix Convention Center, as well as bus and vanpool services.

Sustainability 130

Sustainability Transportation Logistics Panel 130

Convene by PCMA

JANUARY 8, 2025

Reputational Risk Planners should be prepared for increased scrutiny of their event’s environmental practices and possible negative messaging around those that fall short. In the scientific community, for example, potential registrants are opting not to travel to in-person events because of their environmental impact.

Planner 52

Planner Sustainability Site Selection Events 52

Conferences that Work

MARCH 28, 2022

As I prepared to review the venue’s meeting spaces, room set options, and traffic patterns, I thought about how, today, competent logistics are the new meeting minimum. My work at a pre-con is different from that of a typical meeting planner since I focus on the meeting’s design and facilitation.

Logistics 171

Logistics Meeting Meeting Design Site Selection 171

ADMEI

NOVEMBER 22, 2023

By preparing well, you’ll be free to concentrate on high-level objectives and initiatives, maximizing event impact. You will experience lower stress and more success. Poor planning in advance typically equals stress on the event day. And if you’re spending your time fixing urgent issues, you can’t focus on the big picture.

Destination Management 193

Destination Management Vendor Events Advertising 193

Social Tables

AUGUST 13, 2021

Host “crawls” and provide students with transportation. Partner with local transportation services to host museum event crawls, garden crawls, or market crawls. Unfortunately, many high schools don’t prepare students with valuable life skills like budgeting, cooking, basic home repair, or filing taxes.

Social Media 35

Social Media Events Promotion Online 35