Endless Events

AUGUST 19, 2021

However, the odds are there will be a few bumps along the way, no matter how prepared you are. This is a must for all event vendors. Our event production staff is trained in both our equipment servicing and customer relations, so they are prepared to handle any issue that could occur at an event. Bring Backup Equipment.

Preparation 296

Preparation Training Events Vendor 296

Endless Events

JUNE 10, 2022

Event professionals have to come to follow-up meetings after events well-prepared. If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can’t avoid mishaps during events but you can prepare for them.

Meeting 348

Meeting Sponsors Audience Events 348

Social Tables

JANUARY 29, 2017

From other vendors to family members to CEOs, it is important to be the central person who can work with everyone and make the magic happen. Vendor Conflicts. In that case, the best way to prevent unnecessary tension is simply to avoid having vendors that do not get along on the same event team. Easier said than done, right?

Vendor 107

Vendor Event Planning Management Contracts 107

Endless Events

SEPTEMBER 22, 2021

Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Create your event budget.

Vendor 334

Vendor Events Speakers Registration 334

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Be prepared to deal with people who are frustrated their internet can’t handle the live stream. Find a Vendor. Venue internet service.

Remote 298

Remote Vendor Audience Events 298

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. Prepare for GDPR. More : Is Your Event Marketing Plan Ready for GDPR?

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. The convention center helped with protocol-friendly, individually packed and served food preparation. The show took over 632,000 sq. It is a human endeavor.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

Vendor 246

Vendor Sustainability Trends Attendee 246

Smart Meetings

FEBRUARY 3, 2023

Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? 4: Pre-empt Travel Issues Monitoring where keynote speakers and other event VIPs are traveling from will help you prepare if they are not able to make it due to the weather.

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

AUGUST 20, 2024

Elements such as stage wash, camera lighting, scenic lighting, intelligent lighting, mood lighting and DMX/iPad room control come together to shape a top-tier professional setting, and your AV team should be well-prepared for all of these through pre-event meetings and conference calls.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Smart Meetings

MAY 31, 2022

Preparation matters. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools. This could also be true in 2023 and beyond so now is the time to prepare. Have stakeholders demo the technology and practice dry runs. Account for accessibility.

Meeting 306

Meeting Social Media Trade Show Technology 306

Endless Events

OCTOBER 10, 2018

So you have that meeting, the next thing comes up to get prepared for your first meeting. Prepare for Your First Meeting. Obviously, you wanna come prepared. So what I recommend is come prepared to the table with a couple of key pieces of information. Next up as well, is come prepared with a contact for that venue.

Vendor 260

Vendor Venue Preparation Meeting 260

Endless Events

JANUARY 7, 2021

If you show up to a wedding with 300 people right now, you’ve just assumed some liability as far as my mind is concerned” Responsibility In Events: Vendors. But what about the vendors? And I know vendors that would do it. And in this, they are joined by the guests, the venue, and, to some extent, the planner.

Vendor 317

Vendor Events Regulations Venue 317

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

Contracts 264

Contracts Contracts Events Vendor 264

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. One week before the event, reach out to each individual and ensure they are fully prepared, repeat any mission-critical information again at this time. Planning an event?

Rehearsal 297

Rehearsal Vendor Events Venue 297

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 212

Management Destination Management Vendor Certification 212

Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. Horan says, “I love what I do. She attended several events, webinars and conferences.

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Certification Preparation Sports Speakers 246

ADMEI

DECEMBER 2, 2024

Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank. So, take that first step, find your balance, and prepare to dazzle the world with your performance in the grand theater of personalized, profitable MICE events.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. At the end of the day, it’s going to be a great investment, because it will allow you to see through the smoke and mirrors of vendors, and ultimately make the best choice for your event.

Events 308

Events Vendor Technology Technology 308

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization. Lastly, travel is always a way to exemplify company values—like sustainability.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? He pointed to Covid-19 as an example, “Expect the unexpected and be prepared for it.” How many comp rooms are available? Cost for meeting rooms. Resort fees. Gratuities Minimums for food and beverage. Are amenities and AV included in the cost? Noise restrictions?

Contracts 246

Contracts Contracts Planner Vendor 246

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. We’ve been talking a whole lot about Av quotes.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

OCTOBER 12, 2023

This ensures that the client and venue are on the same page when all of the preparations are underway. Many organizations now use collaborative diagram systems that allow event professionals to work together in real-time to create illustrations and renderings for the meeting space.

Networking 246

Networking Events Technology Technology 246

Smart Meetings

DECEMBER 4, 2021

She has been able to accommodate some groups by aligning their menu with something her team is already preparing if they are open to the idea. Natterstad described a program that as a broker he would source from two companies that required seven different vendors to get enough capacity, even with all the seats filled. “We

Events 264

Events Vendor Transportation Incentives 264

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

Vendor 246

Vendor Communications Communications Social Media 246

Endless Events

FEBRUARY 20, 2023

In preparation for this episode, I’ve been playing around with ChatGPT. Compare quotes from different vendors to get the best price.’ And then I hit number four, ‘Use in-house audio-visual equipment instead of hiring outside vendors.’ Be prepared to edit something potentially offensive or not factually correct.

Trends 262

Trends Vendor Training Preparation 262

Endless Events

MAY 28, 2021

Vendors and partners are on your side. Venues have been building their own studios and preparing to host both the physical and virtual portion of a hybrid event for months, and production companies like Endless have been busy doing the necessary homework so that you, as a planner, don’t have to worry about a thing.

Management 334

Management Venue Events Planner 334

Bizzaboo

JANUARY 6, 2025

From selecting the right vendors to managing on-site operations, every detail plays a vital role in delivering a smooth and impactful conference. Heres what you need to focus on: Vendor Management: Select reliable vendors for catering, audiovisual equipment, and other conference management services, and establish clear communication channels.

Conference 105

Conference Management Automation Social Media 105

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. However, in life we should always respond and never react—these circumstances are what we have all prepared for, it is where we excel. I know how difficult this is, especially when many decisions are out of our control.

Preparation 246

Preparation Online Contracts Contracts 246

Special Events

JULY 26, 2021

New-to-market vendors might seem young and fresh with an eye for great social media and web design, but when you are evaluated against these newbies (because you will be!), make sure your story comes through and the substance of your experience is crystal clear.

Preparation 105

Preparation Social Media Vendor Media 105

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. The company transitioned from immersive brand events to vaccination events. Transitioning the Mission. A Humbling Award to Affirm Noble Efforts.

Events 244

Events Vendor Government Networking 244

Smart Meetings

SEPTEMBER 21, 2022

For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Prior to the pandemic, large events were booked up to three years in advance, whereas now, many are booked within the year. Planners are also taking on more responsibility to cut their costs.

Meeting 263

Meeting Trends Booking Events 263

Smart Meetings

AUGUST 28, 2023

Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider. What types of customer service training are you doing for your employees?

Planner 235

Planner Meeting Training Audience 235