Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Preparation.

Vendor 122

Vendor Certification Preparation Contracts 122

Carrousel Travel

JUNE 24, 2020

Watch as we review what you need to know to prepare your organization for business travel in a post-COVID-19 world. The post Webinar: Preparing for Future Travel appeared first on Carrousel Travel. Carrousel Travel has seen a lot in our more than 40 years helping corporations move their people throughout the world. Are you ready?

Preparation 52

Preparation Travel Travel Vendor 52

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 206

Management Destination Management Vendor Certification 206

Social Tables

JANUARY 29, 2017

From other vendors to family members to CEOs, it is important to be the central person who can work with everyone and make the magic happen. Vendor Conflicts. In that case, the best way to prevent unnecessary tension is simply to avoid having vendors that do not get along on the same event team. Easier said than done, right?

Vendor 107

Vendor Event Planning Management Contracts 107

Special Events

JULY 26, 2021

New-to-market vendors might seem young and fresh with an eye for great social media and web design, but when you are evaluated against these newbies (because you will be!), make sure your story comes through and the substance of your experience is crystal clear.

Preparation 105

Preparation Social Media Vendor Media 105

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 130

Communications Communications Sustainability Preparation 130

Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? He pointed to Covid-19 as an example, “Expect the unexpected and be prepared for it.” How many comp rooms are available? Cost for meeting rooms. Resort fees. Gratuities Minimums for food and beverage. Are amenities and AV included in the cost? Noise restrictions?

Contracts 246

Contracts Contracts Planner Vendor 246

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

FEBRUARY 3, 2023

Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? 4: Pre-empt Travel Issues Monitoring where keynote speakers and other event VIPs are traveling from will help you prepare if they are not able to make it due to the weather.

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. Horan says, “I love what I do. She attended several events, webinars and conferences.

Certification 246

Certification Preparation Sports Speakers 246

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

Vendor 130

Vendor Sustainability Trends Culture 130

Endless Events

AUGUST 19, 2021

However, the odds are there will be a few bumps along the way, no matter how prepared you are. This is a must for all event vendors. Our event production staff is trained in both our equipment servicing and customer relations, so they are prepared to handle any issue that could occur at an event. Bring Backup Equipment.

Preparation 296

Preparation Training Events Vendor 296

Smart Meetings

OCTOBER 12, 2023

This ensures that the client and venue are on the same page when all of the preparations are underway. Many organizations now use collaborative diagram systems that allow event professionals to work together in real-time to create illustrations and renderings for the meeting space.

Networking 246

Networking Preparation Technology Technology 246

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. The convention center helped with protocol-friendly, individually packed and served food preparation. The show took over 632,000 sq. It is a human endeavor.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

MeetingsNet

MAY 21, 2019

When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

Contracts 61

Contracts Contracts Preparation Certification 61

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. When check-in lines are long and slow, itineraries are confusing, or vendors are understaffed, guests take note.

Destination Management 186

Destination Management Vendor Events Advertising 186

Endless Events

JUNE 10, 2022

Event professionals have to come to follow-up meetings after events well-prepared. If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can’t avoid mishaps during events but you can prepare for them.

Meeting 348

Meeting Sponsors Audience Events 348

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

Vendor 246

Vendor Social Media Communications Communications 246

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. But what do you do when something unexpected threatens the flawless experience you’ve worked so hard to create?

Government 239

Government Trade Show Rehearsal Culture 239

Smart Meetings

AUGUST 28, 2023

Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider. What types of customer service training are you doing for your employees?

Planner 235

Planner Meeting Training Audience 235

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Oftentimes, it’s easier to deal with one person vs. twelve.

Benefits 191

Benefits Vendor Destination Management Transportation 191

Gavel International

APRIL 29, 2024

Make sure you prepare in advance for interaction by doing the following: Conduct thorough research into the social etiquette and customs of the locals and educate travelers on them, to ensure they do not accidentally offend anyone. Doing so is a rite of passage, as participating in the meal preparation is cultural immersion at its strongest.

Incentives 52

Incentives Vendor Culture Preparation 52

Endless Events

SEPTEMBER 22, 2021

Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Create your event budget.

Vendor 334

Vendor Registration Events Speakers 334

Endless Events

FEBRUARY 20, 2023

In preparation for this episode, I’ve been playing around with ChatGPT. Compare quotes from different vendors to get the best price.’ And then I hit number four, ‘Use in-house audio-visual equipment instead of hiring outside vendors.’ Be prepared to edit something potentially offensive or not factually correct.

Trends 262

Trends Vendor Training Preparation 262

MeetingsNet

APRIL 4, 2024

Find out what those minimums are before signing and prepare to negotiate them, or they might be too onerous for your outside vendor to meet. • Ask if outside vendors are allowed to do the electrical and rigging work, or must that be done by the in-house vendor?

Contracts 98

Contracts Contracts Venue Vendor 98

Social Tables

APRIL 20, 2023

If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? To streamline the check-in process at an event, prepare as much as possible in advance by: Sending check-in details in a pre-event email. Complicated vendor setup. Training event staff to maximize efficiency.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. Prepare for GDPR. More : Is Your Event Marketing Plan Ready for GDPR?

Planner 209

Planner Vendor Contracts Contracts 209

Smart Meetings

MAY 31, 2022

Preparation matters. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools. This could also be true in 2023 and beyond so now is the time to prepare. Have stakeholders demo the technology and practice dry runs. Account for accessibility.

Meeting 306

Meeting Social Media Trade Show Technology 306

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. Do this as a way to make a better decision in your vendor choice, instead of going into it purely as a way to drive the price down. Make sure you involve your vendors before you make a decision. Ask them: where it is?

Contracts 523

Contracts Contracts Vendor Transportation 523

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization. Lastly, travel is always a way to exemplify company values—like sustainability.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

JUNE 28, 2024

The behind-the-scenes coordination required to deliver a moving spectacle with high entertainment value takes months of preparation. “We Don’t forget, you’ll need similar (and often separate) accommodations for your staff, vendors , volunteers, sponsors, media, security, talent and parade participants.

Sponsors 264

Sponsors Production Entertainment Sports 264

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget.

Vendor 267

Vendor Preparation Events Venue 267

Smart Meetings

AUGUST 11, 2023

He will manage the hotel’s Pyramid restaurant and bar, open for breakfast, lunch and dinner and serving up dishes with local ingredients sourced from Texas growers and regional vendors. Fuller is enthusiastic and well-prepared to oversee the restaurant’s daily operations and ensure an outstanding guest experience. Bosman P.J.

Vendor 237

Vendor Preparation Management Promotion 237

Convene by PCMA

NOVEMBER 15, 2024

As hotels have been preparing for the Austin Convention Center expansion project, they are working together to offer space combinations that can meet a group’s unique needs. Labor and delivery play a big role in your budget, and we can identify ways to condense the number of vendors to stretch your budget further.”

Trends 52

Trends Preparation Events Vendor 52

Smart Meetings

JANUARY 30, 2024

SJ : It’s been an incredible honor to be leading this team of talented individuals as we prepare for Las Vegas’ first Super Bowl. The Host Committee’s goal is to maximize opportunities surrounding the Super Bowl to drive lasting social, cultural, and economic impact across the region.

Entertainment 246

Entertainment Vendor Hospitality Sports 246

Smart Meetings

SEPTEMBER 21, 2022

For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Prior to the pandemic, large events were booked up to three years in advance, whereas now, many are booked within the year. Planners are also taking on more responsibility to cut their costs.

Meeting 263

Meeting Trends Booking Events 263