Endless Events

MAY 28, 2021

Make sure you have the right protocols in place and that everyone is well informed about them prior to the events – what can they expect when entering the venue? What is provided by you or the venue? Venues are on your side. Vendors and partners are on your side. What is required from attendees?

Management 334

Management Venue Events Planner 334

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

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Attendee Meeting Speakers Communications 246

Endless Events

OCTOBER 10, 2018

So you have that meeting, the next thing comes up to get prepared for your first meeting. Prepare for Your First Meeting. Obviously, you wanna come prepared. So what I recommend is come prepared to the table with a couple of key pieces of information. First is, your venue. You don’t wanna waste your time.

Vendor 260

Vendor Venue Preparation Meeting 260

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Preparation. And as such, we’ve got the hook ups.

Vendor 122

Vendor Certification Preparation Contracts 122

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. The expanded venue was a hit with attendees. Vendors said they were just happy they could be there. That requires working closely with the venue and the destination to understand what is required. All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

AUGUST 20, 2024

Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs. Also, providing AV with as much lead time as possible is ideal; for example, if you have access to a venue two days before an event, try to let AV in as early as you can, rather than assuming that the day before is adequate.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

JANUARY 7, 2021

Or is it the venue? And I think second to that, the venue holds a big part of this because restrictions are restrictions. And I think second to that, the venue holds a big part of this because restrictions are restrictions. And in this, they are joined by the guests, the venue, and, to some extent, the planner.

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Vendor Events Regulations Venue 317

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

Conference 105

Conference Management Automation Social Media 105

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. Prepare for GDPR. Keep yourself—and your suppliers—informed,” he says.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. To help offset some of the planning, it’s important to work closely with event experts and the venue to streamline the experience.

Networking 246

Networking Events Technology Technology 246

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? Work with the venue if a problem arises. Fine tuning your force majeure can help in the chance you or the venue need to cancel or reschedule. He pointed to Covid-19 as an example, “Expect the unexpected and be prepared for it.” How many comp rooms are available? Resort fees.

Contracts 246

Contracts Contracts Planner Vendor 246

Smart Meetings

SEPTEMBER 21, 2022

For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Labor shortages are significant factors on the planner and venue side. Smalls recently earned the designation as a certified venue executive from the International Association of Venue Managers. .

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Meeting Trends Booking Events 263

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. The Options Are Slim Because You Waited Too Long.

Events 308

Events Vendor Technology Technology 308

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

ADMEI

DECEMBER 2, 2024

Premium venues, artisanal experiences, and one-of-a-kind activities all chip away at profit margins. Strategic Partnerships : Cultivate relationships with local vendors, which can lead to unique offerings without breaking the bank. It's like reinventing the wheel for every client – exciting, but undeniably challenging.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Sometimes, unfortunately, that is easier said than done. What types of customer service training are you doing for your employees?

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Planner Meeting Training Audience 235

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization. Travel also increases employee autonomy.

Culture 263

Culture Travel Travel Remote 263

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. However, in life we should always respond and never react—these circumstances are what we have all prepared for, it is where we excel. I know how difficult this is, especially when many decisions are out of our control.

Preparation 246

Preparation Online Contracts Contracts 246

Smart Meetings

NOVEMBER 21, 2018

Work with your venue to ensure that they can accommodate special diets, food allergies and dining preferences. Chef-manned tables could include charcuterie stations with an array of cured meats and cheeses, entree stations featuring a variety of dishes and expansive dessert stations with options prepared in-house.

Vendor 227

Vendor Attendee Planner Preparation 227

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. Do this as a way to make a better decision in your vendor choice, instead of going into it purely as a way to drive the price down. Make sure you involve your vendors before you make a decision. Ask them: where it is?

Contracts 523

Contracts Contracts Vendor Transportation 523

Endless Events

MAY 19, 2020

MPI offers an excellent crisis communications course led by our very own #EventIcons host, Alex Plaxen, that will allow you to create and prepare a crisis communication plan, so in the event a crisis strikes you will be ready. . Have conversations about security with your venue and everyone on staff. Onsite Security Improvements .

Virtual Events 334

Virtual Events Trends Events Communications 334

Social Tables

MAY 30, 2019

In this post: Items Needed for a Birthday Party Party Planning Tips: 2-3 Months Before Party Planning Tips: 1 Month Before Party Planning Tips: 1 Week Before Party Planning Tips: 1 Day Before Party Planning Tips: Day of Party Party Planning Tips for Working with Venues What does a successful party look like? Book an event venue.

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Venue Entertainment Preparation Event Planning 199

Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

Platform 334

Platform Registration Sponsors Events 334

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

NOVEMBER 15, 2019

MPI offers an excellent crisis communications course led by our very own #EventIcons host, Alex Plaxen, that will allow you to create and prepare a crisis communication plan, so in the event a crisis strikes you will be ready. . Have conversations about security with your venue and everyone on staff. Onsite Security Improvements .

Trends 314

Trends Events Communications Communications 314

Social Tables

APRIL 13, 2021

Find a great outdoor event venue. The venue is an important component of any outdoor event. Are you headed to a venue that normally has events outdoors? Take the chance to tour the venue and start looking for what the space might need. Also note any quirks or challenges related to the venue. Is it windy?

Events 200

Events Vendor Event Planning Logistics 200

Endless Events

NOVEMBER 16, 2021

And I say project management because a technical project manager knows enough technology to be able to work with your vendors in a smart way. They can take you through integrations and they have enough knowledge to communicate with vendors.” Well, they were well prepared. ” The Evolution Of SXSW During The Pandemic.

Technology 317

Technology Technology Event Technology Virtual Events 317

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 153

Benefits Vendor Destination Management Transportation 153