Smart Meetings

AUGUST 25, 2023

This couldn’t be more true for our profession—especially when large events require months of planning and preparation. A rule of thumb is to provide pertinent details to the venue at least six weeks in advance. Be Transparent with Your Budget On that note, come prepared with a budget.

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Planner Venue Meeting Communications 246

Techsytalk

MARCH 21, 2019

So, you have to know how to prepare yourself well and take the best out of these events. However, at the venue, you all have to mingle and be friendly. Prepare well, do the research and go. Of course, tech events are where you get to meet your colleagues and get an insight into what they are currently working on.

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Preparation Social Media Events Benefits 196

Smart Meetings

DECEMBER 24, 2024

Was the food well-prepared? Zaliznock also explores how Canadian venues incorporate sustainable practices and Indigenous ingredients, encouraging environmental responsibility while delivering distinctive dining experiences. Food and beverages can make or break an event, often leaving a lasting impression on attendees.

Sustainability 130

Sustainability Planner Venue Attendee 130

Smart Meetings

OCTOBER 26, 2021

Meeting planning always seems to have another trick up its sleeve no matter how prepared you thought you were. How Concerned with Safety Is the Venue? What are the venue’s safety standards? Find out how the venue managed during the height of Covid. What is the Venue’s Cancellation Policy? Where will lines begin?

Regulations 264

Regulations Venue Government Preparation 264

Smart Meetings

JANUARY 10, 2024

What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can. Are there any areas of the event venue prone to flooding? Can attendees come to the venue or should they stay where they are? A second storm is predicted to move across the U.S.

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Meeting Preparation Vendor Transportation 264

Smart Meetings

FEBRUARY 8, 2025

Read More: Los Angeles Turns on ‘Open for Business” Sign While its still too early to have a full picture of the impact of hotel occupancy and transient visits, apart from the Getty Villa in the Pacific Palisades, all of our convention venues, meeting spaces, 259+ member hotels and supporting infrastructure remain open and unaffected.

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Tourism Tourism Events Planner 130

Smart Meetings

JANUARY 2, 2025

New Orleans is uniquely Built to Host major events, meetings, and conventions, because of our world class venues, culture and walkability.” Mayor Cantrell said the city is prepared for game day and large events. That light will not be dimmed by a single evil act,” he concluded. That person was killed by police on the scene.

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Preparation Culture Venue Meeting 147

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. You should actually hire your AV company before you even sign your venue contract.

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Vendor Events Preparation Venue 267

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

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Attendee Meeting Speakers Communications 246

Smart Meetings

MARCH 22, 2024

It starts off with doing your due diligence with the venue. Planners can work with venues,” he says. If the venue does indeed have a concern, the planner can ask the hotel to do more security sweeps in the hallways while the group is in house.” A quick Google search says there are roughly 5.3 million hotel rooms in the U.S.,

Planner 264

Planner Preparation Venue Attendee 264

Social Tables

NOVEMBER 29, 2023

If you’re running an event venue business today, social media must be part of your venue marketing strategy. In the fast-paced world of event management, social media has emerged as a powerful tool for event venues to connect with their audience. Social media for venues requires time, effort, and strategic planning.

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Social Media Media Venue Marketing 148

Endless Events

OCTOBER 10, 2018

So you have that meeting, the next thing comes up to get prepared for your first meeting. Prepare for Your First Meeting. Obviously, you wanna come prepared. So what I recommend is come prepared to the table with a couple of key pieces of information. First is, your venue. You don’t wanna waste your time.

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Vendor Venue Preparation Meeting 260

Smart Meetings

APRIL 3, 2024

Unique venues for meetings with charm From coast to coast, meeting venues and hotels renovate and debut expanded, redesigned meeting spaces. The two onsite meeting venues, 828-square-foot Livaudais room and 592-square-foot Lafon Room, include AV equipment, flexible setup options and bright natural light.

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Entertainment Venue Retail Networking 246

Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. To help offset some of the planning, it’s important to work closely with event experts and the venue to streamline the experience.

Networking 246

Networking Events Technology Technology 246

Smart Meetings

MAY 12, 2022

Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant. Creative Ideas. Read More : Hotel Trends in Recovery With Connection as Driving Force.

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Meeting Trends Planner Attendee 299

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

AUGUST 27, 2018

Being transparent about the purpose prepares attendees for getting the most out of your event. Keep the event concise and select a venue that is easily accessible with nearby parking and transport connections. It sounds simple, but often gets overlooked. One way to do this is to make connections ahead of the actual event.

Networking 368

Networking Attendee Social Media Preparation 368

The MICE Blog

JULY 8, 2024

This unique venue was the top choice for the official event opening. That same year, the association ‘Verein Netzwerk Neubad’ was established, and the venue reopened on 1 September 2013. Its architecture sparked many conversations at the Go Sustainable event because it’s not a typical corporate venue.

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Sustainability Transportation Events Training 259

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

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Rehearsal Vendor Events Venue 297

Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. Time to Adopt a Barrister Pricing Model?

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

APRIL 11, 2025

Smart Meetings was there to release a white paper on “ Best Practices for Managing Event Risk ,” a survey of the planner community and industry experts that found many planners rely on their venues for guidance and resources to keep everyone safe with an increased use of X-ray detectors and shared responsibility for cybersecurity.

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Fashion Events Trade Show Planner 130

Smart Meetings

JUNE 5, 2024

If you’re planning an international meeting, these new and renovated venues are calling your name. venue, Convene Sancroft, St. Planners can custom configure the venue’s seven total meeting spaces to accommodate the unique needs of their meeting. The venue’s centerpiece is a 900-person-capacity grand hall.

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Meeting Trade Show Entertainment Venue 244

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . And will virtual events be the new normal?

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Advertising Events Technology Technology 327

Smart Meetings

NOVEMBER 26, 2024

Rogers and many other convention centers have been thoughtful about accommodations, but Sherrer has been talking to meeting professionals looking to master the finer points in venues not as adapted, and she has one piece of advice: “Start with the lens of empathy.”

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Registration Transportation Speakers Contracts 246

The MICE Blog

MARCH 27, 2025

AER partnered with KLM as the main sponsor and chose modern venues that aligned perfectly with its goals. Budget : After the site inspection, AER had the tough choice between impressive but high-priced evening venues. At IMEX Koepelkerk venue was recommended. This turned to be the perfect addition for the gala evening.

Conference 130

Conference Sustainability Tourism Tourism 130

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Consider booking your AV team prior to your venue.

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Vendor Events Speakers Registration 334

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

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Location Venue Insurance Regulations 130

Smart Meetings

OCTOBER 30, 2023

Planners should also be aware of the needs of attendees while preparing their future events, “Attendees have become more protective of their time and have high expectations for that time when they commit to being away from home,” Diem said. They want interaction, not lectures, they want more white space.

Insurance 246

Insurance Meeting Sustainability Hospitality 246

Smart Meetings

SEPTEMBER 29, 2023

As she prepared to graduate, she took on a role as a marketing coordinator at a major healthcare company. She provides all event leaders—venues, suppliers, speakers, sponsors, exhibitors, board members and stakeholders—with detailed communication outlining their roles, expectations, a checklist of to-dos and due dates.

Certification 246

Certification Preparation Sponsors Education 246

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

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Conference Management Automation Social Media 105

Smart Meetings

AUGUST 20, 2024

Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs. Also, providing AV with as much lead time as possible is ideal; for example, if you have access to a venue two days before an event, try to let AV in as early as you can, rather than assuming that the day before is adequate.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Smart Meetings

OCTOBER 2, 2024

Our venue spaces, with indoor and outdoor space, offer the beautiful backdrop of Yountville’s lush vineyards. We also keep sustainability top of mind when it comes to meeting and venue spaces. Our goal is to always show our guests the best of what Napa offers as the seasons change.

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Certification Sustainability Events Venue 237

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Sometimes, unfortunately, that is easier said than done. But those two items may not be the most important differentiators nowadays.

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Planner Meeting Training Audience 235

Endless Events

AUGUST 29, 2018

If you want to build connections, you can also rehash your conference planning and go for a smaller venue with a more intimate time. If you want your event to stand out, going for a venue that still can provide a grand experience to attendees even outside the event itself. A Step-by-Step Guide to the Perfect Conference Venue.

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Conference Event Apps Sponsors Speakers 118

Smart Meetings

MARCH 20, 2024

Work with the venue if a problem arises. Fine tuning your force majeure can help in the chance you or the venue need to cancel or reschedule. He pointed to Covid-19 as an example, “Expect the unexpected and be prepared for it.” Limit your liability. Make sure you are no liable for any behavior.

Contracts 246

Contracts Contracts Planner Vendor 246

Smart Meetings

MAY 12, 2022

Armed with this information, you’ll be better prepared to advise planners as you receive detailed information on their ideas and requests for events, games and motivating team-building competitions that can get quite exuberant. Creative Ideas. Read More : Hotel Trends in Recovery With Connection as Driving Force.

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Meeting Trends Planner Venue 246