Smart Meetings

DECEMBER 22, 2021

That is why he proposed to the board that they produce the chapter’s first virtual event ever, and the group’s first gathering of any kind in two years. Catuogno explained that despite Zoom fatigue, he was going to make the experience festive and compelling by staging it in a virtual world with help from sponsor Allseated ’s exVo 3D tool.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Endless Events

AUGUST 24, 2020

However, when it comes down to sponsors and exhibitors, the name of the game is hardly the same. It was a video presentation and a load of attendees listening. So they might have an online platform supplier speaking to them, submitting a proposal to them saying, we can do this. Well, not anymore! We can do that.

Trade Show 320

Trade Show Virtual Events Events Proposal 320

Smart Meetings

NOVEMBER 28, 2023

RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial. These are presented to the client for approval, ensuring clarity and avoiding confusion post-event. This document should clearly outline your specific needs and include a defined budget range.

Rehearsal 246

Rehearsal Communications Communications Preparation 246

Endless Events

NOVEMBER 7, 2022

“If I had to make a prediction, I’d say there’s probably going to be some hungry hippos coming soon, as in, let’s follow up with everybody, put them on a drip campaign, and get some requests for proposals in here.” . Let’s say you have a guest ticket, VIP ticket, presenter/speaker ticket, and sponsor ticket.

Registration 265

Registration Medical Meetings Trends Proposal 265

Smart Meetings

FEBRUARY 5, 2024

Along with the ~316,000 tickets the November event sold , there were also other visitation stats to consider: the influx of Las Vegas visitors excited to be a part of the weekend with no direct connection to the race, as well as F1 mechanics, engineers, sponsors and caterers, all of whom have free time around the race.

Sports 246

Sports Proposal Hospitality Sponsors 246

Convene by PCMA

JANUARY 13, 2025

Students from various countries are grouped into teams and spend months working together virtually on a solution to a challenge presented by a partner company, all while learning to navigate geographical and cultural differences everything from time zones to languages to cultural customs.

Culture 64

Culture Sponsors Proposal Events 64

Social Tables

MAY 14, 2019

That’s usually a question of 1) who’s going to benefit from the purpose of the event or 2) who needs to be present to work towards a goal. Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Traveler's Q

NOVEMBER 2, 2023

From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. Finally, creating engaging presentations is key to keeping attendees interested.

Event Technology 130

Event Technology Technology Technology Social Media 130

The MICE Blog

NOVEMBER 7, 2021

Negotiating, preparing the proposal and closing the deal build adrenaline and propel the company forward. Stemming from the pandemic, there are now new ways to take SKOs to a whole new level, which were presented at the initial SUBMERGE event by Hubilo on 20 October 2021. These and other skills need regular training and reinforcement.

Networking 173

Networking Training Audience Trends 173

Eventtia

MAY 27, 2024

So, how do you find the right sponsors for your event? Instead of blindly targeting everyone and anyone who could be potential sponsors, it’s important to focus your time and resources well by targeting only those with a high likelihood of sponsoring the types of events you are currently doing.

Proposal 62

Proposal Sponsors Social Media Prospect 62

Bizzaboo

NOVEMBER 14, 2022

But let’s talk about the elephant on the trade show floor: sponsorship and sponsor ROI. With the rise of virtual conferences and the influx of in-person events, one thing is sure: growth and scalability will rely on event sponsors. . 5 Ways To Find the Right Event Sponsors. 6 Tips for Pitching Event Sponsors.

Sponsors 98

Sponsors Events Virtual Events Website 98

Bizzaboo

OCTOBER 19, 2022

As we fully embrace the era of hybrid events, business models are changing to reflect the evolving needs of customers, sponsors, and event attendees. With a broader reach, you can gain a more considerable following and even command larger sponsor packages. How many attendees signed up to learn more about a sponsor’s company.

Sponsors 98

Sponsors Registration Virtual Events Audience 98

Conferences that Work

APRIL 9, 2018

I’ve lost count of the conference session proposals I’ve made to meeting industry associations that have wound through multiple months-long steps only to be rejected at the last possible moment with no explanation and a boilerplate request to submit more next year.

Education 78

Education Meeting Sponsors Speakers 78

Traveler's Q

SEPTEMBER 14, 2023

These pieces of information must be present on the event website to help potential attendees make informed decisions and maximize their overall experience. The information presented should also be visually appealing with high-quality images and videos of the speakers.

Website 130

Website Online Social Media Registration 130

Bizzaboo

FEBRUARY 20, 2023

☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. Event Presentations Checklist ☐ Create a slide deck template for all presentations. ☐ Secure a printing and promotional vendor.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Social Tables

DECEMBER 27, 2018

Here are a few of the tools planners are using to make it happen: Silent conferences – Multiple speakers are able to present in the same space, while attendees wear special headphones that allow them to toggle between/choose a speaker. At the proposal level, venues can personalize by showcasing different event-specific variations.

Trends 167

Trends Meeting Planner Venue 167

Convene by PCMA

AUGUST 20, 2024

Citing a list of pros and cons, Nguyen proposed that for smaller gatherings it’s worth doing away with badges, not only to reduce costs and waste but to encourage a more natural flow of conversation. To address session fatigue, we should adopt shorter, more focused presentations with plenty of opportunities for interactive elements.

Panel 98

Panel Events Speakers Conference 98

Eventtia

MAY 13, 2022

In this article we’re going to walk you through exactly that, explaining the different online event sponsorship offerings, how to structure them into packages, and most importantly, how to pitch this to your sponsors. Your event sponsorship package is essentially a pitch on why potential sponsors should choose you. Let’s get to it!

Online 62

Online Sponsors Events B2B 62

Social Tables

JUNE 29, 2023

Will the event require sponsors? Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Collect and evaluate vendor bids Reach out to area vendors and request proposals for your nonprofit event. How much will they cost?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

JUNE 2, 2023

Securing Sponsorships Build a list of target sponsors you’d want to support your event. Having a comprehensive event plan will significantly help you in managing your team and coordinating volunteers, and can also help in securing talents and sponsorships. If it’s a fairly small team, you can let one person handle multiple roles.

Organization 91

Organization Social Media Insurance Events 91

MeetingsNet

APRIL 15, 2024

Many events focus heavily on speakers presenting information to a passive audience. To enable their audience to apply the concepts, each speaker should stick to only one to three simple points and present their information in a way that is actionable. I call this approach "designing for synthesis."

Audience 59

Audience Events Speakers Proposal 59

Bizzaboo

SEPTEMBER 4, 2023

Yet in an era of tightening budgets, securing sponsors is harder than ever. 7 Reasons Companies Benefit From Sponsoring an Event To increase event sponsorship ROI, events teams need to be able to sell potential sponsors on the benefits of event sponsorship. With that in mind, let’s examine why organizations sponsor events.

Sponsors 52

Sponsors Seminar B2B Events 52

Traveler's Q

APRIL 3, 2023

It is important to consider who will be invited to ensure that all necessary stakeholders are included, such as employees, partners, sponsors, and clients. Request a proposal today to get started planning your next corporate event! Depending on the nature of the event, some may bring family members or significant others with them.

Location 130

Location Venue Insurance Regulations 130

Eventtia

NOVEMBER 10, 2023

This consistency ensures that your brand identity is present throughout the event, from pre-event promotions to the event experience. Invoice Generation Invoicing features simplify financial management by automating the creation and distribution of invoices to attendees and sponsors. Read Eventtia’s customer testimonials.

Management 117

Management Registration Vendor Proposal 117

Blue Spark Event Design

MARCH 13, 2024

Speaker Preparation: Ensure speakers are well-prepared, knowledgeable, and capable of delivering engaging presentations that align with the conference objectives. Sponsorship Activation: Work closely with sponsors to maximize their visibility and ROI through branded signage, speaking opportunities, and tailored networking events.

Conference 52

Conference Site Selection Logistics Social Media 52

Traveler's Q

MAY 1, 2023

It also presents valuable information that can be used to enhance future events. The website could include all the relevant information about the event, such as the agenda, dates, keynote speakers, sponsors, and registration details. Pamphlets are perfect for distributing information and showcasing sponsors.

Social Media 130

Social Media Website Audience Events 130

Eventtia

MAY 27, 2022

So work out your hybrid event plan before presenting it to the venue or clients. While mind maps can be used among internal teams to create event plans, it can’t hurt to involve external stakeholders such as suppliers and sponsors. Aligning everyone when they aren’t occupying the same space is a challenge.

Event Planning 71

Event Planning Events Communications Communications 71

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.) Underwriting.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Hotel Engine

AUGUST 7, 2022

By sharing their life online and presenting themselves authentically, they increase the likelihood that their followers will feel comfortable following their recommendations. An influencer can charge anywhere from $30 to $3,000 for one sponsored post, depending on their level (more on this to follow).

Promotion 88

Promotion Booking Social Media Events 88

Bizzaboo

MAY 1, 2023

Miss an important detail, and you could jeopardize the entire event and risk upsetting clients, vendors, sponsors, speakers, and other attendees. Create a list of potential speakers and presenters and begin outreach. Launch a call for papers or proposals for presentations. Confirm the schedule of presentations and events.

Event Planning 52

Event Planning Conference Marketing Marketing 52

Stova

DECEMBER 19, 2024

Wouldnt it be great to have a single software to handle event planning and execution from start to finish in one place a full-service platform that simplified events for attendees, sponsors, and your team? It delivers seamless events, enhancing the experience for attendees and sponsors. Goodbye, fragmented workflows.

Attendee 52

Attendee Sponsors Event Apps Registration 52

Eventtia

NOVEMBER 10, 2023

This consistency ensures that your brand identity is present throughout the event, from pre-event promotions to the event experience. Invoice Generation Invoicing features simplify financial management by automating the creation and distribution of invoices to attendees and sponsors. Read Eventtia’s customer testimonials.

Management 96

Management Registration Vendor Proposal 96

Convene by PCMA

FEBRUARY 12, 2024

Many events focus heavily on speakers presenting information to a passive audience. To enable their audience to apply the concepts, each speaker should stick to only one to three simple points and present their information in a way that is actionable. I call this approach “designing for synthesis.” Design session formats for synthesis.

Events 52

Events Audience Speakers Proposal 52

Eventtia

MAY 11, 2022

Despite the name, event planning doesn’t stop at the planning phase of the event but rather encompasses all phases of the event cycle, including securing event sponsors, venue rental, marketing/promotion, building brand awareness, and post-event evaluation, among others. Knowing and Understanding Your Target Audience.

Sponsors 62

Sponsors Social Media Event Planning Events 62

Bizzaboo

FEBRUARY 20, 2023

☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. Event Presentations Checklist ☐ Create a slide deck template for all presentations. ☐ Secure a printing and promotional vendor.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Bizzaboo

DECEMBER 4, 2023

This content is used for event promotion and in the event’s presentations and materials, ensuring a seamless transition from promotional efforts to actual event experiences. Demonstrate anticipated ROI: Prepare a clear presentation outlining the potential investment return.

B2B 59

B2B Event Planning Conference Logistics 59

Bizzaboo

MARCH 1, 2023

Build a high-level overview or detailed presentation that clearly defines your event vision and the impact that events will have on your customers, brand, company values, and ultimately, revenue. If you’re hosting a huge event, you could create a whole interview series featuring the speakers and presenters you’ll have at your event.

Promotion 52

Promotion Social Media Registration Sponsors 52