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If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. But going into a meeting with a virtual event production company unprepared will only drag on the process. Think about them and write them down so you can present them when meeting with a virtual event production company.
But how much attention have you actually paid to the virtual event production aspect? So today, in order to enlighten you on the topic of virtual event production, we’ll be walking you through the behind the scenes action. What exactly can a production company do for you, and why should you bother hiring one?
Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. And then break it into production, ops, back of house.
Registration & Attendee KPIs. Number of total registrations. Pageviews on the registration microsite. Website traffic by promo codes: see which sponsors or promo codes drove the most traffic to your event website. Booth visits/product views. Sponsor revenue. Product views. Sponsor logos clicked.
However, it does not focus on event management tools, registration , streaming software, or your average webinar platforms. One final disclaimer before we dive in: this is not sponsored content ; no event platform paid to be featured on this list. Building events since : 2018. Albert’s Aha! Building events since : 2015. Albert’s Aha!
Not to mention that if you start planning early, the production and partners team you choose have more time and energy available to help you cut costs where you can without sacrificing the success of the event. The latter in particular can be either a big cost-saver or spender when you factor in studio time and pre/post-production needs.
Why not make life easier for your while delivering better value to sponsors? Learn all about it in our free production guide infographic. Online Tools to Make Registration a Breeze. Forever gone are the days when event registration meant signing a sheet of paper. Stand to Get the Most ROI.
Registration & ticketing. By adding traffic analytics to your payment processor, you can see how your attendees got to the registration form. As Kara Gladish from Socio pointed out in an #EventIcons episode about virtual event production , gamification can also be used to streamline communication. Attendee communication.
Trade Shows: Showcasing the latest products, services, and technologies, trade shows provide a platform for businesses to connect with potential customers and partners. Implementing Effective Email Marketing: Send targeted email campaigns to nurture leads, provide updates, and encourage early-bird registrations.
No wonder registrations soared off the charts. Speakers want to present remotely, and attendees and sponsors are starting to drop off. What if travel policies change, and speakers, attendees and sponsors start to cancel? What if registrants are divided? Put your production crew in the limelight, too.
Main ticket windows used for registration area. One way in and out, which provided max safety and visibility for sponsors. Ballpark digital signage for conference logo and sponsor info. No line at registration, booths, suites, tanks, anywhere. Suites: 45. Over 200 exhibitors . 2-day show.
How about sponsors? In this post, we’ve compiled 51 must-ask event survey questions that you can paste directly into your post-event surveys to gain crucial insights into the attendee, sponsor, and employee experience. Measure ROI for sponsors and exhibitors. What do your attendees think about your event?
But this is a case study in how an award-winning, full-service media production company in Orlando pivoted in less time than it takes a hurricane’s eye to pass through to create a successful event despite the weather emergency. It also offered discounted room rates for residents. What lessons does Cole draw from the experience?
Using registration metrics. Shortly, we’ll be explaining how registration metrics and event ROI use quantitative means to determine if your event has been a success. Or maybe you hope to expand the number of users of a specific product, to feed an overarching goal of delighting your customers. Measuring event ROI in two ways.
Additionally, they are much more likely to spend money on experiences rather than products. The job of an experiential marketer is to make that experience unforgettable and enjoyable, prompting the customer to develop an emotional bond with the product or brand. Give them a chance to try your product or interact with it tangibly.
Competing on product is also getting tougher and tougher, as even the most innovative companies in the world—like Uber or Snapchat—eventually get copied. Communication channels include the event website, registration page, confirmation/welcome emails, pre-event instructions, event signage, nametags, programs and table tents.
Smart Meetings looked at the range of ways meeting professionals are elevating the productivity of the humble name badge. IMEX Group worked with pc/nametag to manage registration for the 12,000 attendees who descended on Las Vegas for IMEX America in October. Organizer/Sponsor Benefits. For the Love of Lanyards.
As an industry, we are guardians of a ton of valuable information through our registration systems and our apps. And secondly, reach out to your virtual event production company and ask them how you can keep everyone safe. Activating Exhibitors And Sponsors. And we haven’t exactly been careful about this either.
My sponsor dollars went through the roof.” . Very quickly the brands that were sponsoring our event wanted it at their other Capitol Hill events. That’s where Event Farm deviated from being a registration company to being an experience and engagement company. I needed a non-transferable electronic invitation. Who’s got my badge?
For instance, say you want to put together the platform and registration technology. Talk To A Virtual Event Production Company. This is why you should contact a Virtual Event Production Company. Do you need exhibitor and sponsor activations? Are you planning on having sponsors involved in the virtual event?
Use registration forms with targeted questions to your advantage and continuously improve the process with each virtual event or webinar you plan. For instance, you can partner up with your sponsors and have them offer a little something to all of your attendees – say, for example, several samples of skincare products.
When thinking about AI, my head goes to event production and PowerPoints. “You can do contactless login or registration thanks to facial recognition and its implementation is going to expand further. You can easily get this cost covered by saying we’re the only event sponsors can go to where they get all that valuable data.”
A new report from mdg, also not yet published, reveals that 65 percent of registrations come in during the last 10 weeks. Here are three steps to address this challenge: Analyzing Registration Before you can figure out who hasn’t registered yet, you need to take a look at who has. This is where the power of data science comes in.
If you get that live engagement, it makes your sponsors happy and you can get more sponsored dollars. “What we’re seeing in TV production is nowhere near the level that we’re doing in events. . “It’s okay if you’re not making all the money you were making on your ticket sales in the past.
What better way to learn more about the exciting world of event technology than listening to an awesome product spotlight episode of the Event Tech Podcast? ” Exhibitors & Sponsors At Virtual Events. As a result of that, 20% of our lead volume comes from people who were previously sponsors and exhibitors of other events.
It may be listening to a certain speaker, visiting a particular sponsor, connecting with colleagues, or attending a new product demo. Personalize the meeting as much as possible. Every individual attending a meeting has an agenda. Be sure to partner with sophisticated virtual meeting technology vendors that feature AI-based tools.
When we talk about the most popular event platform features , we typically think of registration and ticketing , integrations, gamification, and analytics reporting, for example. “Planners have to worry about their sponsors, stakeholders, executives, and attendees. There are so many things on their plate,” Brandt explains.
Many meeting professionals see AV as something painful that has to get done, but by engaging and asking the production team questions with genuine curiosity, you can often find ways to create more impactful programs without spending a lot more money. Thank you to our fabulous sponsor-partners for bringing the wow.
Hosting a community on an event platform is an investment, but it can definitely pay off as it offers value to attendees and sponsors alike. Event technology automates many processes, from registration, catering, and measuring event ROI. But what brings the entire community together is the big in-person event.
Out of all event platform features , registration and email manager were at the top. It’s really about putting on the shoes of your attendee or sponsor,” says Kyle. You’re able to schedule meetings easily with exhibitors or sponsors, you can showcase their products and highlight their services.
But this is a case study in how an award-winning, full-service media production company in Orlando pivoted in less time than it takes a hurricane’s eye to pass through to create a successful event despite the weather emergency. It also offered discounted room rates for residents. What lessons does Cole draw from the experience?
Finally, well dive into proven strategies, like creating registration pages that actually work, sending emails that people want to read, using event apps to stay organized, and leveraging social media to reach your audience. Instead of just telling people about your product or service you can show them.
Offer them to them first and give them a sold month before you open up your registration to non-community members. Step 5: Include Event Sponsors. They’re a goldmine of attendee data and sponsor opportunities. Your exhibitors can showcase their products and services all year round.
“Event organizations spend a considerable amount of money investing in those events, from production to lighting and speakers. “Previously, we were doing in-person events and we were focused on selling tickets, increasing registrations, and executing the event. Down With Third-Party Event Platforms: Own Your Experience!
A great app will also allow you to track your ROI and monetize sponsors. How can you leverage your app to include sponsors? All three of these event technology companies have a variety of levels and tools that will assist you and your attendees and they all have a range of companies that stand behind each product. CrowdCompass.
From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. Event registration software and event ticketing software can simplify the registration process and streamline check-in procedures.
You can do it at registration as well. ” “Data is the value that you can offer to exhibitors and sponsors at virtual and hybrid events. “Remote work has even changed AV and production. .” Brandt recommends Mixtroz. “It’s web-based and a conversation starter.
Bizzabo recently used this tactic for a webinar we hosted with Opus Agency and Confluent: Making efficient, informed event production decisions. After all, your goal is to maximize registrations. For example, creating an event on LinkedIn or advertising on Facebook are great ways to drive registrations for your virtual event.
Its full suite of event management tools includes event registration and check-in, advanced analytics, mobile event apps, customizable branding and design, engagement and networking tools and more. Read More: State of Virtual Meeting Tools Attendees gather in an event space and meet sponsors, speakers and network with their community.
This can vary from anything including: To support a new product launch. Sell more of your products/services during the event. Here are some SMART goals examples for event planning: Receive 100 purchases for products promoted in the event. You can then start planning for the target sponsors, event speakers, and exhibitors.
Complimentary registration for either the face-to-face or virtual conference. Sponsors & Product Spotlights. We welcome supporters, sponsors, and more. Liz King, Aaron Kaufman, and Dahlia El Gazzar are proud to be leading the charge and are working on the details of this new event. Attendance. Want to be part of it?
B2B event marketing happens when you are offering your event to other businesses, whether to attract their employees to attend the event, to get the business involved as an exhibitor, or even as a sponsor. Increase awareness of your brand/product/service. Sell more products during the event. Event Launch and Registration.
Sponsor and Exhibitor. According to a recent report by Qatalog , 45% of individuals say that context switching — moving from one application to another — makes them less productive. Dynamic Registration. These event management software features fall across seven categories: Event Management. Event Engagement. Event Networking.
And we developed a very thorough communication plan that had to be executed by each team, and talking to sponsors, to clients, to delegates, and to have a unified message for everybody”, she adds. We kept the registration fees the same, it didn’t change anything. We decided what we should communicate and with whom.
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