Smart Meetings

FEBRUARY 16, 2024

The speakers shared their own definitions of wellness. The speakers all established the common understanding that meeting professionals must take care of themselves. Natural light was one of the most important elements to the speakers. The speakers all agreed that self-care means different things to different people.

Meeting 236

Meeting Regulations Speakers Panel 236

Traveler's Q

JULY 12, 2024

For example, customize email content and social media ads to reflect the cultural preferences and values of your target audience. AI can help planners select diverse speakers, create culturally relevant content, and ensure that all cultural sensitivities are respected. Contact Traveler’s Q today.

Culture 130

Culture Logistics Social Media Speakers 130

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. Scheduled Speakers A successful event website must have a dedicated section for scheduled speakers.

Website 130

Website Online Social Media Registration 130

Traveler's Q

SEPTEMBER 28, 2023

Furthermore, event branding can incorporate experiential elements, such as interactive installations, social media activations, and other interactive activities designed to engage attendees and create a memorable experience. One significant advantage of event apps is their ability to boost engagement and participation among attendees.

Social Media 130

Social Media Event Apps Sponsors Website 130

Traveler's Q

NOVEMBER 2, 2023

From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. Social media for events can be leveraged to create buzz, promote the event, and increase exposure.

Event Technology 130

Event Technology Technology Technology Social Media 130

Social Tables

APRIL 22, 2021

This could include a stage, speakers, microphones, sound system, lighting, and other audio/visual equipment. Many will also include a website for your ticketing and integration with your social media accounts. Promote the concert. Make sure to capture high-quality photos and videos leading up to and during the event, too.

Venue 200

Venue Audience Social Media Insurance 200

Social Tables

OCTOBER 21, 2016

. After countless phone calls, emails, and written correspondences requesting sponsorship, at least one company agreed to give you the time of day to hear out your proposal. You should also have a few hard copies of your proposal that lays out the following: Event schedule. The estimated cost. Expected turnout. Make It Personal.

Sponsors 119

Sponsors Proposal Events Promotion 119

Social Tables

MAY 14, 2019

Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Convene by PCMA

APRIL 8, 2024

Nearly all the conference presentations came directly from the association’s call for proposals, Mesmer said during a presentation she made at PCMA’s Convening Leaders 2024 in January. Mesmer has added new voices to the list of speakers, including young professionals who are on the rise in the industry. There were a lot of manels.”

Speakers 52

Speakers Proposal Human Resources Audience 52

Social Tables

MARCH 24, 2021

Even if your workshop is just for your in-house colleagues, you may be able to find volunteers among your coworkers, friends, or speakers. Create an agenda Start with by introducing what this workshop is, who you and/or the speakers are, and what the workshop is all about. appeals most to them.

Audience 158

Audience Training Planner Speakers 158

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. 88% of event profs believe social media has raised the expectations for F&B at events.

Proposal 149

Proposal Communications Communications Venue 149

Traveler's Q

DECEMBER 7, 2023

Consistency in branding across all touchpoints, including websites, flyers, and social media, can increase brand recognition and engagement. An Intriguing Event Description The event description should be concise, yet informative, highlighting key details such as date, time, location, speakers, and event highlights.

Website 130

Website Platform Registration Social Media 130

Eventtia

MAY 11, 2022

Get 1000 more social media mentions during the event. Speaker session. Based on this preliminary plan, you should also estimate the required budget and create an internal proposal to secure buy-in from your organization’s leadership (if any). Step 7: Confirming Speakers, Exhibitors, and Sponsors. Competitions.

Event Planning 123

Event Planning Sponsors Registration Events 123

Traveler's Q

MAY 1, 2023

This includes creating a unique visual identity, using relevant hashtags for social media, and incorporating branded materials throughout the event. Branding can be incorporated into various aspects of the event, including signage, promotional materials, social media campaigns, and more.

Social Media 130

Social Media Website Audience Events 130

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Bizzaboo

FEBRUARY 20, 2023

Create a backup technology plan for video, streaming, and speakers. ☐ Create impactful email banners, social media banners, and paid ads to promote your event. . Attendee, Speaker, Sponsors, and Partner Prep Checklist ☐ Determine sponsorship opportunities for your event. ☐ Create a list of potential speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Eventtia

MAY 27, 2024

By the end of this guide, you’d have learned about: How to define sponsorship criteria for your event How to identify ideal sponsors for your event How to research target companies and identify how your event can provide value to them How to convince target sponsors to sponsor your event with an effective proposal And more.

Proposal 62

Proposal Sponsors Social Media Prospect 62

Social Tables

JUNE 29, 2023

caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. Book a venue for the press conference and serve refreshments.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Traveler's Q

MAY 8, 2023

Consider Social Media and Email Remarketing Efforts If you were to have another event of the same or similar kind next time, make sure to communicate the key highlights and takeaways of the previous event to attendees. Visual elements communicate what words often cannot, and are essential to the success of any event.

Event Design 130

Event Design Communications Communications Venue 130

Traveler's Q

SEPTEMBER 21, 2023

According to studies, emails have a higher open rate than other social media platforms and search engines, making them the ideal channel for conveying information about events. Make sure to highlight any keynote speakers, special guests, or other notable event features that will convince your audience to attend.

Automation 130

Automation Promotion Audience Events 130

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Agree upon the KPIs to track the event’s performance, including customer footfall, social media mentions, number of sales, and more. In retail, you can plan teaser ads, social media campaigns, or influencer partnerships.

Event Planning 88

Event Planning Retail Registration Social Media 88

Convene by PCMA

AUGUST 20, 2024

Citing a list of pros and cons, Nguyen proposed that for smaller gatherings it’s worth doing away with badges, not only to reduce costs and waste but to encourage a more natural flow of conversation. For us at SPIE, speakers present at our conference with the goal of being published so this requires the singular speaker method.

Panel 98

Panel Events Speakers Conference 98

Eventtia

SEPTEMBER 9, 2022

Media houses receive hundreds of stories and leads, and your press release will be buried if you use the general contact or tips pages. Use services proposal software to write the perfect press pitch, detailing how the event fits the publication’s focus and why their readership would be interested. Promote your event on social media.

Social Media 62

Social Media SEO Public Relations Events 62

Blue Spark Event Design

MARCH 13, 2024

Content Creation: Develop a compelling agenda with relevant topics, engaging speakers, interactive sessions, and opportunities for audience participation. Utilize email campaigns, social media, PR efforts, and partnerships to maximize visibility and attendance. need help with audio visual? to its expenses. Let us help.

Conference 52

Conference Site Selection Logistics Social Media 52

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Event marketing and promotion tools help organizers promote their events through email campaigns, social media integration, and analytics. Read Eventtia’s customer testimonials.

Management 117

Management Registration Vendor Proposal 117

Bizzaboo

NOVEMBER 14, 2022

The more sponsorships you can secure, the bigger your budget will be and the more opportunities you’ll create for top-tier speakers, multiple ticket options, event activations, peace of mind, and so much more. . Increased social media impressions: Events usually result in hundreds — if not thousands — of social media posts.

Sponsors 98

Sponsors Events Virtual Events Website 98

Bizzaboo

MAY 1, 2023

Miss an important detail, and you could jeopardize the entire event and risk upsetting clients, vendors, sponsors, speakers, and other attendees. Create a list of potential speakers and presenters and begin outreach. Launch a call for papers or proposals for presentations. Send out press releases and media pitches.

Event Planning 52

Event Planning Conference Marketing Marketing 52

Bizzaboo

MARCH 1, 2023

Event websites, email, promo codes, PR, Google Ads, social media, influencers — are you checking all the boxes in your event promotion plan to sell out your event? This can range from digital (email or social media) to print mediums (such as flyers or direct mail). Are event marketing and event promotion the same thing?

Promotion 52

Promotion Social Media Registration Sponsors 52

Bizzaboo

MARCH 1, 2023

Event websites, email, promo codes, PR, Google Ads, social media, influencers — are you checking all the boxes in your event promotion plan to sell out your event? This can range from digital (email or social media) to print mediums (such as flyers or direct mail). Are event marketing and event promotion the same thing?

Promotion 52

Promotion Social Media Registration Sponsors 52

Traveler's Q

MARCH 7, 2024

Its advanced features such as live polling, sessions, and speaker lists help to encourage attendees to participate, network, and make the most out of business communication opportunities. With Swapcard, attendees can easily connect, schedule meetings, and access event schedules and speaker information.

Networking 130

Networking Event Apps Trends Events 130

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Eventtia

MAY 11, 2022

Plan a backup agenda in case your keynote speaker can’t arrive on time. Some examples of SMART event goals are: Gaining 1,000 more social media mentions before, during, and a week after the event Generating 100 more leads within a month after the event Gaining 100 social media followers on sponsor’s social media account.

Sponsors 62

Sponsors Social Media Event Planning Events 62

Bizzaboo

JULY 23, 2023

By building in buffer time and allowing for last-minute changes — like a speaker backing out of the event or a venue change — you can adapt your timeline to unforeseen circumstances without significantly disrupting the overall flow of the event. 6–12 months before the conference Launch a call for papers or presentation proposals.

Communications 52

Communications Communications Social Media Audience 52

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Event marketing and promotion tools help organizers promote their events through email campaigns, social media integration, and analytics. Read Eventtia’s customer testimonials.

Management 96

Management Registration Vendor Proposal 96

Bizzaboo

FEBRUARY 20, 2023

Create a backup technology plan for video, streaming, and speakers. ☐ Create impactful email banners, social media banners, and paid ads to promote your event. . Attendee, Speaker, Sponsors, and Partner Prep Checklist ☐ Determine sponsorship opportunities for your event. ☐ Create a list of potential speakers.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Alcor Mice

APRIL 29, 2021

However, be careful not to distract them too much from the speaker. Include things such as: decorations, production team costs, audio visual support, fees for your speakers, venues, etc. At this stage, you should also start requesting proposals and quotations from your prospective vendors. CREATE A BUDGETING PLAN.

Vendor 52

Vendor Registration Advertising Preparation 52

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. A/V equipment (speakers, mics, live streaming equipment, etc. Social media moderator: moderating real-time social media (including chat) interactions before, during, and after the event. Make sure to use the S.M.A.R.T

Virtual Events 62

Virtual Events Registration Social Media Events 62