Smart Meetings

NOVEMBER 28, 2023

Last-minute Changes Permitting last-minute slide changes by speakers can lead to unnecessary stress and disorganization. This timeline ensures both the production team and speakers are adequately prepared, contributing to a smooth event flow. This approach will help maintain focus and efficiency in communication.

Rehearsal 246

Rehearsal Communications Communications Preparation 246

Smart Meetings

AUGUST 11, 2023

It features transitions, well-rehearsed speakers and is short enough to keep people engaged. Read More: State of Virtual Meeting Tools Attendees gather in an event space and meet sponsors, speakers and network with their community. The company has its pick of speakers, as well.

Virtual Events 245

Virtual Events Platform Rehearsal Speakers 245

Endless Events

APRIL 10, 2020

Do you want an expo hall or sponsor type of experience? But first, consider the following: Do you want someone to train your presenters and manage rehearsals? Your speakers and presenters have a tough job. Options include password sent to registration database, user and password login, Google/Facebook single sign-on, and more.

Virtual Events 347

Virtual Events Production Meeting Registration 347

Traveler's Q

MARCH 2, 2023

Will it have sponsors? Secure speakers Develop and activate an event marketing plan. Rehearse speakers if required. Follow-up with speakers and attendees post-event to thank them for attending and provide key takeaways. Will your event be self-funded? Will it somehow raise money from the attendees? No, they don’t.

Proposal 130

Proposal Rehearsal Speakers Sponsors 130

Social Tables

APRIL 20, 2023

Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Create a backup technology plan for video, streaming, and speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Conferences that Work

DECEMBER 21, 2020

Speaker recruiting? Pre-record sponsor remarks, then the moderator manages the time of everyone else. Mostly because my panelists are tech people and not always the best speakers????. Lots of rehearsals too. Fireside chats…work with speaker to cut into small pieces????. Pre-record sponsor segments.

Panel 153

Panel Online Audience Virtual Events 153

Convene by PCMA

AUGUST 20, 2024

“I prefer live discussions among attendees versus someone talking at you.” — Kerry Crockett , MBA, CPC, CAE, CMP Fellow, DES, President, NPAworldwide In the past, a plenary session of 60 minutes given by a keynote speaker would be well received. What I’d really like to see is more of an engaging classroom setting, not traditional classrooms.

Panel 96

Panel Speakers Events Conference 96

Social Tables

JUNE 29, 2023

Will the event require sponsors? caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. How much will they cost?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Obtain bio information, professional photos, and other relevant details from the speakers/talents for promotions.

Event Planning 88

Event Planning Registration Retail Social Media 88

Eventtia

JANUARY 11, 2022

More exposure and more potential attendees in a hybrid event will translate into a higher perceived value for your event in the eyes of potential sponsors. Meaning, you’ll have better chances of securing good sponsors. Rehearse and test the content over and over again. Better engagement rate. and internet connectivity.

Management 62

Management Rehearsal Virtual Events Events 62

Alcor Mice

JANUARY 26, 2021

Speakers: Don’t forget to include the fees for any speakers or guests you are inviting to your event. Depending on the type of event you are creating, it would be a good idea to invite speakers from different backgrounds & areas of expertise to create a wider perspective for your attendees to learn from. SPONSORSHIP.

Virtual Events 52

Virtual Events Social Media Rehearsal Registration 52

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Create a backup technology plan for video, streaming, and speakers.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Eventtia

MARCH 14, 2022

Also, you are constrained by geographical limitations both in terms of the potential attendees to target and speakers/talents you can invite. As discussed, we still can’t recreate the effect of in-person interaction, and at least at the moment, finding sponsors for virtual events is still relatively more challenging.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Bizzaboo

JULY 13, 2023

Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Travel and accommodation: Attendees and speakers will be responsible for their travel and accommodation arrangements.

Logistics 52

Logistics Speakers Events Registration 52

Stova

MARCH 23, 2023

What speakers and topics will inspire people to register? On the other hand, hybrid offers savings as well: Less food and beverages for a smaller in-person audience and remote speakers to reduce travel costs. Delight attendees and sponsors with insightful recommendations for opportunities they would have missed on their own.

Audience 40

Audience Online Speakers Event Technology 40

Social Tables

FEBRUARY 9, 2018

Spend some time rehearsing your venue tour and important little details that will make the tour stand out in people’s minds, and leave a little space tucked in their memory for some time to come. Consider sponsoring a charity event, serving on a non-profit board or donating your venue space for a meaningful event in your community.

Venue 112

Venue Marketing Marketing Social Media 112