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6 Wrong Sponsors. On the contrary; the digital world offers endless new possibilities for planners to promote their sponsors and for sponsors to get potential leads from the virtual experience. But one of the biggest virtual event mistakes lies in the choice of sponsors. 8 Not Rehearsing. What did they enjoy most?
At this point, the production team will begin onboarding exhibitors and sponsors, reviewing graphic content for the website and the sessions, scheduling rehearsals with the speakers, testing the platform functionality, and populating it with relevant media assets. 1 month out : the event website should go live by now.
facilitate rehearsals, and then run the show. Exhibitor/sponsors onboarding materials . Exhibitor/sponsor onboarding sessions. Event website and session graphic content initial review. Speaker rehearsals scheduling. Review the event website and session graphic content for sign-off. Speaker Rehearsals.
And she will then make sure that it gets up on our website. She schedules rehearsals with the speakers two weeks in advance to check their audio, their internet, make any suggestions about the background, walk them through the features. So yeah, rehearsals are important” Production Value. So that takes about an hour.
Do you want an expo hall or sponsor type of experience? If you record the whole thing and then make it available on your website and social media channels, people will keep coming back to it if they didn’t attend when it was happening. Which one would fit your event best? Do you want small group interactions/breakout rooms?
“So let’s start with the first one, which might be that let’s say, for example, you had rehearsals until midnight. “Rather than having the same crew running the award ceremony that night, look for opportunities to say, “Hey, we’re not going to rehearse that until three o’clock that afternoon anyway.”
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Design and launch an event website. ☐ Build a show agenda.
While I’m mentioning Kristin, the best resources I know on becoming a first-rate panel moderator are her panel-focused website and short but packed book Powerful Panels. Pre-record sponsor remarks, then the moderator manages the time of everyone else. Lots of rehearsals too. Pre-record sponsor segments. Anonymous.
Will the event require sponsors? caterer, decorator, entertainment) Landing sponsors Paying venue and vendor deposits Booking speakers and special guests Beginning/end of ticket sales Final guest count due date Color-code a team calendar or design a dry-erase to-do list to create a visual planning guide. How much will they cost?
Expand your online presence: Event Website: Create a dedicated landing page or microsite that can provide all necessary information, from event details to product previews. Encourage the speakers/talents to promote the event on their channels, social profiles, websites, or newsletters. Organize your efforts.
Once you’ve come up with a solid concept and theme, it’s time to bring your idea to a sponsor. Sponsors can help provide you with products/services you might need for your virtual event, in addition to that, sponsors also add credibility to your brand and as a result attracts the attention of higher profile clients. SPONSORSHIP.
☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Design and launch an event website. ☐ Build a show agenda.
Spend some time rehearsing your venue tour and important little details that will make the tour stand out in people’s minds, and leave a little space tucked in their memory for some time to come. Consider sponsoring a charity event, serving on a non-profit board or donating your venue space for a meaningful event in your community.
Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Step 2: Define Event Objectives and Goals You have a purpose or a goal you want to achieve with this event.
Delight attendees and sponsors with insightful recommendations for opportunities they would have missed on their own. Make a great first impression with a stunning, brandable, SEO-optimized event website that integrates with Google Analytics. Conduct video interviews with speakers and post them on your blog and event website.
Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly. Data Goldmine : Imagine knowing which session attendees loved most or how many leads your sponsors generated. Examples of event websites powered by Eventtia.
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