Smart Meetings

NOVEMBER 3, 2022

Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. The 17 meeting rooms allow potential customers to host a speaker talk in the Crystal Ballroom or break out into smaller groups. New Zealand International Convention Centre contains 350,000 sq. of meeting space.

Venue 264

Venue Vendor Culture Location 264

Endless Events

MAY 20, 2022

The best way to get an estimate is to start calling vendors and building your event RFP. As we’ve explained in our 2022 Event Trends Guide , in-person venues can be smaller and more local. Rather than booking an impersonal hotel ballroom, book a non-traditional venue. Speakers & Emcees. F&B / Catering.

Social Media 348

Social Media Virtual Events Events Audience 348

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

FEBRUARY 3, 2023

Of course, this goes for your keynote speakers, caterers, audiovisual support, and the weather, too. Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? You may want to consider asking this during your vetting process.)

Attendee 246

Attendee Meeting Speakers Communications 246

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. Livestream or have speakers? Did attendees find dead zones in the venue? Was it fast enough?

Vendor 282

Vendor Events Venue Contracts 282

Smart Meetings

AUGUST 20, 2024

With an event production career that spans over 26 years, Frankel was a perfect choice as speaker to educate our audience on the fine details of AV contracting. Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs. Ideally, there would also be an A2, stage manager and graphics op.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

SEPTEMBER 2, 2022

The event venue is where attendees eat, drink, network, and engage with your content. For virtual events, the event platform is the venue. For virtual events, the event platform is the venue. If you’re hosting an online event, here’s what you need to know about virtual venues: What is a Virtual Event Platform?

Virtual Events 177

Virtual Events Platform Venue Trade Show 177

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans?

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

AUGUST 23, 2021

In 2020, nearly 2/3 of global speakers were men, and 35-40 percent of panelists were black. Secondly, who are your vendors, suppliers, partners and speakers for your event? If you don’t have anypartners or speakers in these spaces, Dasher provided resources. It isn’t a quick fix,” she continued. “It

Human Resources 264

Human Resources Speakers Certification Planner 264

Smart Meetings

AUGUST 3, 2021

While a handful of deeply digital-oriented companies are pulling off hybrid events, speaker agencies surveyed in the United States, Canada, Australia and the United Kingdom report booking speakers for hybrid events only 5 percent to 10 percent of the time. We can also secure bigger speakers for less money as they don’t have to travel.”

Remote 279

Remote B2C Speakers Sponsors 279

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. Are there any areas of the event venue prone to flooding? Can attendees come to the venue or should they stay where they are? How does transportation need to be arranged? How does transportation need to be arranged?

Meeting 264

Meeting Preparation Vendor Transportation 264

Endless Events

JUNE 8, 2019

The city, the venue, the rooms, everything should be clear as water. Zoom or Skype are great options, but then again, pay attention to the WiFi capacity of the venue. They usually have to be at the venue at 5 AM to set up everything and then load out. Loss Damage Waiver. Other Things To Keep In Mind. AV Audit: Conclusion.

Vendor 254

Vendor Insurance Speakers Venue 254

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

Vendor 206

Vendor Contracts Contracts Insurance 206

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

Platform 334

Platform Registration Sponsors Events 334

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. Ideally, your AV company should be one of the first vendors you hire. Bring diagrams.

Vendor 267

Vendor Events Preparation Venue 267

ADMEI

DECEMBER 2, 2024

It's no longer just about speakers, presentations, and networking; it's about creating memories that resonate long after exchanging the last business card. Premium venues, artisanal experiences, and one-of-a-kind activities all chip away at profit margins. Today's clients crave experiences as unique as their brand DNA.

Destination Management 113

Destination Management Incentives Banking Vendor 113

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Social Media 246

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. The Options Are Slim Because You Waited Too Long.

Events 308

Events Vendor Technology Technology 308

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Extending the stage or creating a satellite stage would move your speakers much closer to the audience. Minimize the downside.

Planner 235

Planner Meeting Training Audience 235

Smart Meetings

JUNE 2, 2023

In addition to three days of speakers, networking opportunities and idea-sparking content, The Show’s sustainability efforts—a big topic in the hospitality industry in general, and a topic of focus at The Show in particular—will be on full display.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. Can I Negotiate Venue AV Charges? Why is AV priced the way it is? How can you save money on AV? Closing The Gap.

Education 299

Education Events Vendor Regulations 299

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

Registration 264

Registration Meeting Proposal Trade Show 264

Endless Events

NOVEMBER 30, 2021

” It all started when he noticed all the big speakers and projectors his neighbor had. And one of the things that came out of these debriefs is the realization of the reach vendors could possibly have. We’ve always kept vendors out of the virtual space because we couldn’t figure out how that would monetize for them.”

Production 316

Production Virtual Events Audience Online 316

MeetingsNet

NOVEMBER 8, 2024

People can lay in the pool on air mattresses or on the pool deck with mats, and there are speakers on different sides of the deck that create surround sound while they focus on their breathing,” she says. “It It was so peaceful outside, but that can also be done in a breakout room.”

Healthcare 104

Healthcare Meeting Sponsors Event Apps 104

Smart Meetings

OCTOBER 11, 2022

G Suite is a one-stop-shop for my entire team—including our clients and vendors—and the fact that it’s a live document ensures everyone is well-informed and up to date on how we’re tracking against our profit goal or allowable spend in real time. Be Transparent With Your Vendors About Their Section of Your Budget. It’s that simple!

Vendor 240

Vendor Events Banking Education 240

Endless Events

JULY 26, 2018

Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. But, what we didn’t cover, was how choosing speakers whose values align with the event’s purpose could skyrocket your engagement, contributing to overall event success.

Speakers 185

Speakers Audience Events Event Apps 185

Endless Events

OCTOBER 9, 2019

And as I’m explaining this, you might be thinking yourself, “Well, this isn’t possible in my venue” Or “I have no way of doing it.” Obviously it’s very specific, if you wanted to do a whole of this, you’re going to need a very specific type of venue to pull this off. That’s it.

Attendee 278

Attendee Events Registration Conference 278

Smart Meetings

NOVEMBER 2, 2018

Event Tech Tribe –group marketing of cloud-based event tech products, including an appointment management system and a venue sourcing site. Spacebase –a direct booking site for unique venues. SpiceFactory –a speaker management system. IVvy –a direct meeting space booking system for hotels.

Management 185

Management Booking Technology Technology 185

Endless Events

SEPTEMBER 12, 2018

If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. It’s usually more cost-effective than using two or three different vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

FEBRUARY 28, 2023

Make sure you consider these high-ticket items at a minimum: Venue Speakers Food and beverage Furniture and equipment Staffing (event coordinators, clean up, security, etc.) Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place.

Sponsors 304

Sponsors Fashion Virtual Events Social Media 304

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! 29 to Oct 1. Hargrove, however, was prepared with a swift response.

Government 239

Government Trade Show Rehearsal Planner 239

Endless Events

AUGUST 1, 2018

There are three critical steps: Rather than selling water at each food vendor, have dedicated water stations. Have enough stations for the number of attendees and make sure they are placed at convenient intervals around the festival venue. The beautiful outdoors is your venue after all! Food and beverage staff.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93