Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

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Venue Conference Entertainment Audience 246

Smart Meetings

NOVEMBER 3, 2022

As the pandemic moves into a more manageable phase for most travelers, the event planning space is poised for a massive return in 2023. Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. New Zealand International Convention Centre contains 350,000 sq.

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Venue Vendor Culture Location 264

Dana Communications

DECEMBER 5, 2023

Sliding further down the funnel, you’ll also want to build bonds with nearby host venues, area colleges and universities (think of all the multi-day visitors for residence hall move-ins, parents’ weekends and graduations!) Being named a preferred vendor for overnight accommodations can really boost your bottom line.

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Travel Travel Events Advertising 246

Endless Events

OCTOBER 12, 2018

Attendees don’t have to take the time to travel to an event, and their employer doesn’t have to foot the bill. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Find a Vendor. Everyone wins.

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Remote Vendor Audience Events 298

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans?

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Management Destination Management Vendor Certification 215

Bizzaboo

JANUARY 6, 2025

Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. Understanding the Dynamics of Conference Management What is Conference Management?

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Conference Management Automation Social Media 105

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

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Rehearsal Vendor Events Venue 297

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

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Attendee Meeting Speakers Communications 246

Endless Events

SEPTEMBER 8, 2022

Check with your venue to ensure enough water refill stations for everyone’s needs. For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. This practice evened the playing field for vendors, who didn’t have to worry about competing for attendee interest. . Get a Reusable Stage Setup.

Sustainability 334

Sustainability Virtual Events Events Vendor 334

Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I

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Proposal Platform Trends Vendor 246

Smart Meetings

DECEMBER 27, 2021

This year may see fewer people wandering the venue halls Las Vegas Convention Center , but promoters are confident that the show will go on, with some pandemic tweaks. All Covid protocols will be observed at the meeting space, and people who choose not to travel will be accommodated with some digital options. “At Safe Travels.

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Meeting Sponsors Travel Safety Retail 264

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

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Destination Management Vendor Site Selection Entertainment 228

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Vendor Contracts Contracts Speakers 339

Dana Communications

FEBRUARY 20, 2024

Millennials, the generation that travels most frequently, have made it clear that they are willing to pay more for items and services that carry a lighter carbon footprint, while approximately 72% of Gen Zers are more likely to buy from a company that contributes to social causes. Let your potential guests know it.

Hospitality 246

Hospitality Sustainability Retreat Vendor 246

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

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Registration Meeting Proposal Trade Show 264

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels.

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Event Technology Events Production Panel 306

Smart Meetings

SEPTEMBER 21, 2022

For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Labor shortages are significant factors on the planner and venue side. Read More : Beware the Public Wi-Fi Network: 6 Ways to Practice Cybersecurity While Traveling. Meeting Trend No. 2: Creative Staffing.

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Meeting Trends Booking Events 263

Smart Meetings

MAY 31, 2022

Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

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Meeting Platform Vendor Networking 246

Smart Meetings

APRIL 4, 2025

Additionally, a September 2024 survey revealed that 60% of event professionals include sustainability criteria in their request for proposals (RFPs) for venues. These findings underscore the growing emphasis on environmental considerations in venue selection and event planning within the industry.

Proposal 130

Proposal Prospect Booking Sustainability 130

Smart Meetings

JUNE 2, 2023

The two organizations have come together to make The Show as eco-friendly as possible, adhering to Questex’s Quest Zero initiative, through which the company has joined the Net Zero Carbon Event initiative, along with its vendor partners and colleagues.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

ADMEI

JANUARY 17, 2024

Destination Organizations, or DOs, are not-for-profit organizations that represent a specific location, promoting the community as an attractive travel destination and enhancing its public image as a dynamic place to live and work. Resources Looking for the perfect vendor for an upcoming event? Need advice for a transportation hiccup?

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Organization Destination Management Logistics Transportation 231

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Contracts Contracts Venue Vendor 296

Endless Events

JUNE 22, 2018

Teams handling travel management can also use various software to sync their team’s travel details with registration data. How to Excel at Venue Management. Venue management isn’t only about having a good eye for space and logistics. A venue manager has to be cordial and approachable as well as a great communicator.

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Trade Show Promotion Social Media Venue 218

Endless Events

MAY 19, 2020

Have conversations about security with your venue and everyone on staff. We’ve got personal first and last names of executives, titles, email addresses, phone numbers, personal cell phone numbers, travel itineraries, hotel reservations. You can do a lot of pre-planning by just going to venues sites. Site Visits .

Virtual Events 334

Virtual Events Trends Events Communications 334

Social Tables

JUNE 17, 2024

What makes a conference venue “unique?” Unique conference venues are not your traditional meeting spaces; they stand out. Style and design Venues that look unique are easy to pick out of a lineup. Does your venue feature impressive architecture, intricate interior design, or creative landscaping?

Venue 106

Venue Conference Trends Advertising 106

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great.

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Benefits Vendor Destination Management Transportation 153

ADMEI

JUNE 12, 2024

The Business of Events: How DMCs Elevate Corporate Meetings and Incentive Travel 12 June 2024 In today’s work culture, employees are looking for more than competitive pay. Incentive travel remains one of the most alluring perks for corporate employees across a wide variety of industries.

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Corporate Meeting Incentives Travel Travel 130

Smart Meetings

AUGUST 3, 2021

With the uncertainty of safe travel in the coming months, previous attendees expressed interest in attending virtually. Expos are a place for attendees to meet with vendors, which allows them to be able to see and touch new products. We can also secure bigger speakers for less money as they don’t have to travel.”

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Remote B2C Speakers Sponsors 279

Endless Events

NOVEMBER 16, 2021

And I say project management because a technical project manager knows enough technology to be able to work with your vendors in a smart way. They can take you through integrations and they have enough knowledge to communicate with vendors.” “You don’t have to travel to an in-person venue or invest money in lodging.

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Technology Technology Event Technology Virtual Events 317

Endless Events

NOVEMBER 15, 2019

Have conversations about security with your venue and everyone on staff. We’ve got personal first and last names of executives, titles, email addresses, phone numbers, personal cell phone numbers, travel itineraries, hotel reservations. 2020 Event Trends: Unique Venue Experiences . Onsite Security Improvements .

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Trends Events Communications Communications 314

ADMEI

AUGUST 9, 2024

Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small. Utilize virtual reality (VR) or augmented reality (AR) experiences to offer clients and potential clients immersive previews of event venues, local attractions, and accommodation options. During the U.S.

Technology 206

Technology Technology Proposal Event Technology 206

Smart Meetings

AUGUST 28, 2023

The shuttle back and forth to off-site venues is also very important. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. It also can be achieved with remote speakers, which meeting planners can leverage to save on fees, travel and lodging. Minimize the downside.

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Planner Meeting Training Audience 235

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

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Incentives Travel Travel Prospect 130

Endless Events

DECEMBER 4, 2018

Bleisure Travel Becomes The New Norm. If you are considering adding workshops to your events, keep in mind to choose the appropriate venue that allows people to move freely to facilitate interaction. Bleisure Travel Becomes The New Norm. Combining “business and pleasure” has always been a staple of corporate travel.

Trends 335

Trends Events Sustainability Sponsors 335

Endless Events

AUGUST 1, 2018

There are three critical steps: Rather than selling water at each food vendor, have dedicated water stations. Have enough stations for the number of attendees and make sure they are placed at convenient intervals around the festival venue. The beautiful outdoors is your venue after all! Food and beverage staff.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. Add vendor timelines.

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Event Planning Vendor Events Sponsors 138

Endless Events

APRIL 7, 2020

If there’s terrorism in Europe, people might not want to get on an airplane and travel. Because right now most of these government orders against group gatherings and travel and closing convention centers are only in effect until April. A venue could take a position, that they don’t have to do that.

Contracts 229

Contracts Contracts Events Vendor 229