Endless Events

JANUARY 27, 2022

While we’ve talked a lot about how the pandemic affected planners and attendees, we haven’t focused on exhibitors’ experience all that much. ” “Here’s the salt in the wound that got me upset: the congratulatory emails event planners send out to attendees after the event,” he continues.

Planner 334

Planner Sponsors Events Communications 334

Endless Events

JUNE 29, 2020

Some of the primary upcoming concerns for event organizers will include re-organizing events with the limited timescale, adhering to strict safety guidelines to protect their guests and attendees, and discover solutions that potentially curb the spread of the virus. Will we adapt to a new way of marketing and communications?

Advertising 327

Advertising Events Technology Technology 327

Skift Meetings

JUNE 27, 2022

If you thought event contracts were tricky before the pandemic, buckle up for even more complications. In 2020, executing the force majeure clause in a contract was fairly straightforward. Performing the activities stipulated in the contract had been made impracticable. A lot of contracts don’t specify that.

Contracts 103

Contracts Contracts Trends Government 103

Endless Events

JULY 13, 2018

Have you ever considered attendee satisfaction as the primary focus for your events? Dig the Data for Attendee Growth. Driving attendee growth doesn’t mean coming up with gimmicks every time. This way, you gain a holistic view of your attendee growth patterns. Can You Protect Your Event Attendees? Click To Tweet.

Attendee 159

Attendee Trade Show Audience Rehearsal 159

Smart Meetings

FEBRUARY 8, 2024

asks Pfeffer, as he explains what Meet with Momentum helps attendees discover. “We Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Communication is difficult because staff is limited.

Panel 246

Panel Meeting Trade Show Contracts 246

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Preparation 334

Preparation Event Planning Certification Human Resources 334

Endless Events

MARCH 7, 2022

“Planners have to worry about their sponsors, stakeholders, executives, and attendees. As soon as you sign the contract, we arrange a private Zoom for you and your staff. ” Having a clear communication system can also do wonders for the implementation process. Customer Support Spotlight: Hubspot.

Platform 380

Platform Event Apps Events Planner 380

ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes. Send a push notification to attendees. Is another expected? Are you protected if things change?

Management 207

Management Destination Management Vendor Certification 207

Endless Events

NOVEMBER 16, 2018

They should know the event budget , date, theme, and type of attendees. The two people on this committee can bounce ideas off of each other, get a second opinion from one another, and easily communicate with the team lead and other committees. Designing t-shirts and uniforms for staff and attendees. Start with a vision.

Event Planning 325

Event Planning Social Media Events Trade Show 325

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Event safety has become a priority, if not for meeting planners, then for attendees. If you, your staff, or attendees are experiencing depression, anxiety or other strong emotions, professional help is available and worthwhile.

Trends 264

Trends Meeting Site Selection Contracts 264

Smart Meetings

AUGUST 30, 2024

Event Registration Specialists : Professionals focused on managing the registration process for attendees. Communicate openly: Keep lines of communication open with regular check-ins and updates. Meeting & Event Planners : Coordinators who oversee the overall planning and execution of events.

Planner 233

Planner Meeting Regulations Insurance 233

Smart Meetings

NOVEMBER 26, 2024

Most meeting professionals manage the needs of a small subset of attendees who require food, wheelchair access, sound, language or sensory accommodations. Look at everything from the attendee perspective, reviewing your platforms and your registration site. It’s more than just the physical of what they have available.

Registration 246

Registration Transportation Speakers Contracts 246

Smart Meetings

SEPTEMBER 23, 2021

May, along with Desi Whitney, senior vice president of sourcing operations and industry relations with HPN Global, shared their experiences working with attendees and companies as third-party planners—and what makes them the industry’s secret weapon. Many topics were discussed, among them the phasing-out of hybrid and contract negotiation.

Contracts 246

Contracts Contracts Planner Attendee 246

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Preparation 164

Preparation Management Contracts Contracts 164

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. In fact, you should ideally hire your AV company before you even sign your venue contract. Forgetting To Communicate Event Changes. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Once the contract has been signed, the tough talk doesn’t stop. Choices, Choices. His advice: “Give the whole picture rather than bringing decisions to a manager piecemeal. Tell a Story.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Smart Meetings

AUGUST 23, 2024

Partnering with Caesars Entertainment , Smart Meetings brought to life the innovative ideas, tasty solutions and business-friendly strategies that leave attendees feeling nourished and KPIs crushed. Meetings & Events founder Tracy Stuckrath kicked off the insights with a primer on not killing or offending your attendees.

Entertainment 217

Entertainment Sustainability Panel Contracts 217

Smart Meetings

JULY 25, 2022

The platform allows companies to completely optimize the digital registration experience for event attendees, especially for global companies that want every event to be new and exciting. At the highest level, each event needs unique tools that can handle complex scheduling, data collection and communication.

Registration 245

Registration Technology Technology Platform 245

Smart Meetings

JUNE 28, 2024

Communicating this data to C-levels and clients can help manage expectations and justify budgets,” said Catherine Chaulet, president and CEO of Global DMC Partners , from the stage. Attendees at a roundtable discussion suggested: Consider shorter agendas, fewer days and a streamlined timeline. Decrease the number of participants.

Incentives 187

Incentives Contracts Contracts Vendor 187

Social Tables

JUNE 12, 2024

Popular event vendors and why we recommend them Vendor needs vary by event, fluctuating with event size, attendee count, budget, and other vital factors. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Stage designers.

Vendor 158

Vendor Contracts Contracts Events 158

Smart Meetings

JUNE 2, 2023

What will the attendee experience be? Understanding Event Tech If your goals include attendee engagement, improved DEI and a stellar attendee experience, the solutions could consist of things like mobile apps, digital accessibility tools (live transcription and subtitles) and audience response software to track crowd reactions.

Vendor 246

Vendor Meeting Planner Events 246

Smart Meetings

OCTOBER 12, 2022

Note to #meetingprofs : You have to experience the @encore @EncoreGlobal_ experience to spark your excitement about the possibilities for immersing your attendees in multi-sensory journies. A total of 11 new digital walls will enhance communication. IMEX22 pic.twitter.com/L1HkdcudyB. — JT Long (@SmartMtgsJT) October 11, 2022.

Attendee 130

Attendee Airlines Tourism Tourism 130

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When communication is easy with a business, it’s much easier to ask for help. Negotiate payment terms. Leverage their expertise.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

DECEMBER 10, 2024

During the summit, DI offered attendees resources such as the Global Accessibility Report , Workforce Diversification and Retention Industry Brief , 2024 Social Inclusion Lexicon , and Social Inclusion Resources Glossary. SM How does offering these resources improve the event experience for attendees and planners?

Planner 130

Planner Events Attendee Communications 130

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Or provide your attendees with an unforgettable experience?

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JUNE 10, 2020

First of all, think about the purpose of an exhibit hall for your attendees. Because far too many people think it’s just about putting up a bunch of pages and make the attendees click around it. Well, that’s like saying, let’s just put a bunch of booths up and hope our attendees walk through it.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Smart Meetings

DECEMBER 3, 2018

Communicate Often. Make sure you are communicating.”. Open and honest communication sets up reasonable expectations. By reaching out to people who know the destination and the activities around the city, planners can use other events, such as festivals and parades, to build a stand-out, local experience for their attendees.

Trade Show 164

Trade Show Planner Communications Communications 164

Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. 1—Tell attendees how your meeting socials will be social!

Communications 62

Communications Communications Meeting Sponsors 62

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

OCTOBER 12, 2018

Live streaming allows attendees to share the event with friends and co-workers who might enjoy it, which expands your reach. Attendees don’t have to take the time to travel to an event, and their employer doesn’t have to foot the bill. Live streaming events is a great way to improve visibility. Everyone wins. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Social Tables

APRIL 17, 2019

100% of event professionals believe communication among their teams could be better. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Planner 149

Endless Events

FEBRUARY 6, 2023

What do attendees want to get out of it? One of the things I’ve been saying is to get rid of catered lunches and instead give attendees a three-hour lunch. Tip #5: Don’t be Afraid to Talk About Money As Will reports, clients often try to save money by removing different things without clearly communicating their intentions.

Contracts 177

Contracts Contracts Events Vendor 177

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

Contracts 122

Contracts Contracts Planner Events 122

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. The difference between AI and most technology like social media is that it doesn’t put distance between people,” he said.

Events 278

Events Technology Technology Automation 278

Smart Meetings

JULY 7, 2021

The elements influencing these decisions were complex due to the many sectors of impact; individual concerns, company reputation, geographic demographic of attendees and travel destination were some of the cross-linking factors considered. Attendees also represented a segment of population that is simply ready to move on.

Incentives 130

Incentives Travel Travel Prospect 130

Endless Events

JULY 6, 2018

This is doubly true for B2Bs, since every purchase tends to be a long-term contract. It is also vital to establish a line of communication so deals can be closed later on, while also discovering the “hidden” motivations of buyers when they approach your booth. SaaStr’s Dayna Rothman, and The Biggest B2B Event in the World.

Trade Show 214

Trade Show SEO B2B Automation 214

Smart Meetings

NOVEMBER 4, 2024

Planners, partners and attendees are more aware and invested than ever. Just as planners gather data to show overall attendee satisfaction, for example, planners can gather data on the sustainability of their meeting, its carbon footprint, the amount of waste produced and the practices that helped offset emissions.

Sustainability 219

Sustainability Event Planning Certification Events 219