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Here are five meetingdesign books I especially recommend. Into the Heart of Meetings: Basic Principles of MeetingDesign ( ebook or paperback ). Into the Heart of Meetings: Basic Principles of MeetingDesign ( ebook or paperback ). Intentional EventDesign ( ebook or paperback ).
You can also ask the potential attendees to pay a sort of “attendance deposit”, which will be returned when their attendance has been confirmed. Aside from the experience, there are two more major things you expect meetingattendees to take home: knowledge and new opportunities. Tackling the Big “Why” of Your Events.
Unfortunately, you wouldn’t know this from looking at meeting planning textbooks. They assume that meetings will consist of sessions with speakers on a stage. They assume that the core purpose of a meeting session is to transmit content to an audience. The meeting industry has redefined novelty as creativity.
I’m indebted to Martin Sirk for sharing remarkable information about an 1828 conference designed by the German geographer, naturalist, and explorer Alexander von Humboldt. Read what follows to discover that Humboldt was also a meetingdesigner way ahead of his time! Martin Sirk Modern meetingdesign!
Special events involve a mixture of entertainment, celebration, and raising money. While some may include impromptu participant involvement, they concentrate on creating a wonderful experience for attendees. Shortchange the time needed, and you and your attendees will be frustrated and unhappy. I thought you’d never ask.
One of the presentations that highly inspired me to think differently about eventdesign took place in 2019 at the MICE Forum at ITB Berlin (Organised by VDVO ). The conference programme was designed to highlight the importance of the individual who is the centre of every live event. Inspiration is the main currency here.
How do we get people to participate at meetings? We know that participants — people who are active learners — learn more, retain more, and retain more accurately than passive attendees. They are also far more likely to make valuable connections with their peers during the event. Seth Godin, What Would Happen.
And yes, I admit it, during the second day of my vacation while enjoying the harmonies I hear, I’m jolted to think about religious meetingdesign…. Religious services are thought to be around 300,000 years old — by far the oldest form of organized meeting that humans have created. Include lots of communal activities.
BizBash consistently uses the term “eventdesign” to mean “ visual design” As an example, consider the 2016 Design Issue. The cover proclaims “What’s Next in EventDesign?” Instead, let’s broaden our conceptions of what meetingdesign is.
A hybrid event is one that combines a face-to-face (F2F) event at a physical location with a “virtual” online component for remote attendees. There will likely be reduced travel funds available for event attendance due to economic downturns. The onsite group has social connectivity, focus, and high sensory input.
And it made me think about meetingdesign. And, me being me, I thought about what Marcy had just said in the context of meetingdesign. And meetings are no exception. The art and craft of the meetingdesigner. It’s a meetingdesigner’s job to create these contextual layers.
Forever gone are the days when event registration meant signing a sheet of paper. Today there are multiple options for attendees to check in to events, whether offline or online. Also, take into account the real-time feedback of your attendees. Just make sure to mind the coherence of the whole event.
While the shifts are plentiful, there are five that stand out from the fold when it comes to modern eventdesign. Here are five meeting industry trends that are changing the game. Because of that, they’re also now the largest pool of potential meetingattendees. Millennials are the decision makers now.
While the shifts are plentiful, there are five that stand out from the fold when it comes to modern eventdesign. Here’s how the meetings industry is changing the game. With that, they’re also now the largest pool of potential meetingattendees. Control over the meeting agenda is moving to attendees.
In person meetings have vanished overnight. It’s time to implement what we’ve learned about great face-to-face meetingdesign and process into online meetings. Meetings will never be the same. Regardless of the time needed, conference attendees should be otherwise engaged during step #2.
As Kiesow illustrates for journalism, emphasizing community over audience also pays rich dividends for meetingattendees. When the attendees are the owners, meetingdesigns that build and support community are the obvious way to go. But, all too often, attendees are not the conference owners.
Today’s attendees are no longer satisfied sitting and listening to people talking at them. If you want to hold meetings where effective learning, connection, and engagement take place, you need to build in authentic and relevant participation. This workshop is limited to 100 attendees, so register now ! What We Will Talk About.
First, you need to understand before the meeting what your practitioners and suppliers want, need, and expect. As a meetingdesigner, if a meeting is going to include both practitioners and suppliers I always ask my clients about the relationship between these groups and their wants and needs.
The first novel hybrid meeting format was invented by Joel Backon back in 2010. The second is a design I’ll be using in a conference I’ve designed and will be facilitating in June 2022. 1—In-person attendees participate in an online session! Want to read my other posts on hybrid meetings? Conclusion.
I make conferences better by dramatically increasing attendee satisfaction. Increasing attendee satisfaction increases the effectiveness of the event for all stakeholders: attendees, sponsors, and event owners. I’d argue that hiring me is the most effective and cost-effective way to improve any event.
If you are serious about improving your conferences, my meetingdesign workshop can be the game-changer your organization needs. In a world where passive listening no longer satisfies attendees, traditional lecture-based conferences are ineffective and outdated. What are the nature and sizes of other attendee groups?
If you want maximum learning, interaction, and connection at a meeting, small meetings are better than large meetings. This is the classic hybrid hub and spoke format that we used 10 years ago at Event Camp Twin Cities (ECTC). Producing Event Camp Twin Cities 2011. Increased learning, interaction, and connection.
I still believe that these events, when well-designed and facilitated, offer the best attendee experience for the majority of conferences that are held today. 2—Poor unconference design Half a century ago, as a lowly graduate student, I attended tons of traditional academic conferences. Here are my six reasons.
At traditional conferences with fixed programs set in advance, at best half of sessions offered are what attendees want. I was an amateur in the meeting industry, and that led to some mistakes, but it also gave me a fresh perspective at a time when meetingdesign wasn’t really a “thing.”
I’ve not always agreed with Freeman’s Reports , but, if you’re in the meeting industry, Freeman’s Trends Report Q4 2024 is a must-read. “We’ve calibrated our research and confirmed our hypothesis: many organizers are operating on outdated definitions of attendee and exhibitor value. The good news?
I think of status at events as the relative levels of proclaimed or perceived social value assigned to or assumed by attendees. And power at events is an individual’s capacity to influence the actions, beliefs, or conduct of attendees. Typically, but not always, higher status implies greater power at meetings.
For decades, I’ve championed responsible conference designs that prioritize participants. This approach benefits everyone—participants, sponsors, and organizers—because when attendees’ wants and needs are met, their satisfaction positively impacts all other event stakeholders.
This new set of values brings significant opportunities for the gaming industry and events. Now, after one year of hosting and attending virtual events, the events industry is facing the challenge of how to engage attendees and combat ‘zoom fatigue.’ Attendees must take the essentials of a certain problem area (e.g.,
You have all your ducks in a row: awesome venue booked, killer catering secured and tickets to your event are sold out. But you’ve forgotten one important piece of the puzzle: how do you plan on engaging your attendees? Attendee engagement is an oft-overlooked component that is just as important as the venue or food and beverage.
Why mention this on an eventdesign blog? Well, the most effective aspect of China’s online censorship regime illustrates what happens when you don’t incorporate covenants into your meetings. The Chinese government runs a massive online censorship program. Tech In Asia explains: “Imagine being near a steep cliff.
We’re tapping the talent of PCMA’s staff so they can share the design thinking and process behind the innovative experiences they create for PCMA events. In other words, we’re showcasing the event professionals behind the events for event professionals. One participant later said she cried during the song.
Let’s look at these three conclusions in the context of meetingdesign. Most meeting presenters still lecture. And most meeting session presenters resort to lecturing as their dominant session modality. Attendees learn more when presenters use active learning modalities.
I decided to design the wake as a three or more hour event. This timing is not great for potential European attendees. Attendees (~90 right now) are registering on an online platform that’s free for free events. It’s scheduled to be optimum for North American participants (6:00 — 9:00+ pm EDT).
Fun fact: the testing community often uses my term “peer conferences” for their get-togethers, due to a chat about meetingdesign I had with tester James Bach at the 2004 Amplifying Your Effectiveness conference.) Most meeting conveners concentrate on feedback about meeting content (“great speakers!
Participant-driven and participation-rich peer conference designs improve on traditional events because they don’t treat openings and closings as necessary evils but as critical components of the meetingdesign. Let’s examine each phase of the peer conference arc in more detail.
Given the fundamental human need to tell, meeting stakeholders owe it to participants to create opportunities and environments for rich conversations in the sessions, rather than just the gaps between them. Let’s give attendees the priceless gift of someone to tell it to at our events.
Venue owners can make other attendees co-hosts. The host can broadcast a text announcement to all attendees in all rooms. A Rally attendee just needs a link to the venue, and only needs to provide their name. Right now, it’s good to have a dedicated host who notices when new attendees appear and helps them acclimatize.
Imagine that each event has a “window” into all the other locations, and that the focus can be shifted from place to place–like a group video chat but with an event in each window. There are a number of meetingdesign elements that need to be accounted for, but the cost savings and expanded participation seem well worth it.
Back in 1992 , I developed The Three Questions as a fundamental opening process for participant-driven meetings and conferences. Those who offer it are usually first-time attendees. At subsequent community conferences, my experience is that such a response is less likely. How well does this refinement work?
To execute a successful virtual event, our team was tasked with developing a strategy that enhanced meetingdesign, optimized the attendee’s experience, and increased attendee engagement. Virtual Event Platform and AV Partner. Attendees have shorter attention spans when viewing a screen for several hours.
I’ll bet that even today, if you asked attendees what they remembered about the event, most would immediately recall the There Was No Coffee moment. Experienced meeting planners know that every meeting has its share of unexpected surprises. Surprising Meetings But not all meeting surprises are bad.
Ultimately, the attendees are the losers when this happens. A client asked me to facilitate a 90-minute workshop for 600 attendees. But when it was time to start, no attendees appeared. But I was disappointed and puzzled that so many attendees had missed out on an excellent experience. Obviously, I wanted to find out why.
PSFG has a deep appreciation for the importance of meetingdesign. ” Its members include over fifty well-known international foundations, non-profits, and collectives.
So here’s my review of Butter, a meeting platform for facilitators to shine. In this review of Butter, I’ll share a big picture overview, what I think is Butter’s finest feature, an example of how to implement a meetingdesign in Butter, and my closing thoughts. Meetingdesign case.
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