Smart Meetings

MAY 31, 2022

For sure, there are a significant percentage of meeting attendees that can’t wait to participate in person; but organizers and planners found out during the first several months of 2022 that a sizable audience of previous attendees were more than happy to participate virtually. Preparation matters. Account for accessibility.

Meeting 306

Meeting Social Media Trade Show Technology 306

Smart Meetings

AUGUST 6, 2024

Many Canadian vendors have focused on elevated food and beverage options to stand out in an increasingly competitive global market for meetings and events. Smart Meetings spoke with representatives of Canada’s top vendors about the positive evolution of F&B.

Vendor 246

Vendor Sustainability Trends Attendee 246

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Virtual attendees were able to see the general sessions and the main education rooms.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. First, they had just met in June at the postponed 2021 event, but summer is the busy season for attendees who need to get the job done while the sun shines, so they were eager to get back on track. “I All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Bizzaboo

JANUARY 6, 2025

Its about bringing all the moving parts together in a way that feels effortless to your attendees while ensuring nothing slips through the cracks behind the scenes. At its heart, its all about delivering a seamless experience that leaves attendees feeling engaged, valued, and eager to participate again.

Conference 105

Conference Management Automation Social Media 105

Endless Events

OCTOBER 12, 2018

Live streaming allows attendees to share the event with friends and co-workers who might enjoy it, which expands your reach. Attendees don’t have to take the time to travel to an event, and their employer doesn’t have to foot the bill. If you hire a streaming vendor, they may send a technician to set up and take care of the box.

Remote 298

Remote Vendor Audience Events 298

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. Additionally, make a point to provide your attendee personas. Vendor Qualifications.

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge.

Communications 245

Communications Communications Sustainability Preparation 245

Smart Meetings

DECEMBER 7, 2018

In the same fashion, planners need to do their research when hiring vendors. Too often, planners end up footing the bill for mistakes and mismanagement on the part of vendors, all of which could have been avoided beforehand. You hired the vendor. Prepare for GDPR. It’s going to be a major, major, major issue,” Howe says.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. Ideally, there would also be an A2, stage manager and graphics op.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

OCTOBER 4, 2022

Attendees should enjoy your event, but planning an event isn’t a pure act of kindness. The issue is that some costs, like labor or third-party vendors, are tricky to calculate. Attendee surveys. Whether you want to increase brand awareness, bring in more revenue, or engage your attendees , you need to measure ROI differently.

Registration 317

Registration Sponsors Events Trade Show 317

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

OCTOBER 12, 2023

Hotels and venues typically have unique offerings and features that help ensure attendees have a wonderful time, plus these event teams are experts in the space and will make sure nothing is overlooked and everything is taken care of. This ensures that the client and venue are on the same page when all of the preparations are underway.

Networking 246

Networking Events Technology Technology 246

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! Hargrove, however, was prepared with a swift response. 29 to Oct 1.

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

NOVEMBER 21, 2018

As attendees are seeking more unique and distinctive food experiences , below are my top recommendations for the most important elements to keep in mind when developing your next menu. Highlighting area breweries, distilleries and wineries helps give attendees a further glimpse into life in the destination. Customize the Experience.

Vendor 227

Vendor Attendee Planner Preparation 227

Endless Events

MARCH 31, 2021

In this new age of events, planners and vendors alike will have to push for innovation whilst expertly marrying the best aspects of virtual and live. Virtual attendees have been sitting on their couch all of 2020. It’s time to up accommodations for comfort to please the in-person attendees. Okay, that sounded a tad scary.

Venue 296

Venue Regulations Audience Networking 296

Endless Events

MAY 19, 2020

2020 Virtual Event Trend: Personalization for Attendees. Personalization allows each attendee to get exactly what they need. Personalization for attendees leads to a more successful event. Your attendees will feel they got much more value out of attending when their needs are met. Tailored Break Out Session Paths .

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. Planning an event?

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The Great Reprioritization. Lastly, travel is always a way to exemplify company values—like sustainability.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

AUGUST 28, 2023

Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider. When attendees walk away, what do they say?” You may have 1,000 attendees or more. We’re done, right?” we may ask.

Planner 235

Planner Meeting Training Audience 235

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. They affect the way your employees or attendees view your company as a whole. Be memorable in the best of ways by executing well.

Destination Management 193

Destination Management Vendor Events Advertising 193

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. At the end of the day, it’s going to be a great investment, because it will allow you to see through the smoke and mirrors of vendors, and ultimately make the best choice for your event.

Events 308

Events Vendor Technology Technology 308

Endless Events

NOVEMBER 29, 2021

Attendees are free to explore on their own or follow a leader. Feature : Spatial video enables attendees to easily move in and out of conversations as if they were in person. In either variation, utilize the HD native streaming player that allows attendees to raise their hand to join the stage. Explore a public world here. .

Platform 334

Platform Registration Sponsors Events 334

Endless Events

APRIL 27, 2018

This will not give you the results you want at best by not preparing you are in for an unpredictable ride. You can use these to learn what will best resonate with the attendees during the live event. Make sure to prepare surprises as well, and to understand just what figures you are gunning for a truly successful event.

Corporate Meeting 209

Corporate Meeting Trends Meeting Entertainment 209

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. We’ve been talking a whole lot about Av quotes.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

NOVEMBER 16, 2021

So, your attendees pay for access to that content. We were very careful to make smart choices about data and the privacy of our attendees.” And I say project management because a technical project manager knows enough technology to be able to work with your vendors in a smart way. Well, they were well prepared.

Technology 317

Technology Technology Event Technology Virtual Events 317

Endless Events

NOVEMBER 15, 2019

2020 Event Trends: Personalization for Attendees. Personalization allows each attendee to get exactly what they need. Personalization for attendees leads to a more successful event. Your attendees will feel they got much more value out of attending when their needs are met. Buckle up it’s going to be an exciting ride! .

Trends 314

Trends Events Communications Communications 314

Social Tables

APRIL 13, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Want to learn how to plan an outdoor event that attendees will love? Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. Keep reading! Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

Smart Meetings

JUNE 28, 2024

The behind-the-scenes coordination required to deliver a moving spectacle with high entertainment value takes months of preparation. “We First-aid stations, private security, police, fire, water, fencing, bleachers, restrooms, parking, signage, pre-parade notification to locals and garbage removal will all be needed for your attendees.

Sponsors 203

Sponsors Production Entertainment Sports 203

Endless Events

AUGUST 1, 2018

But all those factors mean if you take a shortcut, a lot of attendees could be affected, and the success of your event may be a disappointment. Not preparing for the restroom situation. Particularly when a festival is a full-day length or spanning multiple days, and attendees might be eating several meals there. Nourishment.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

AUGUST 1, 2022

We are meeting differently by design because attendees are asking for it,” she said. The allure of data is not going to go away, but in person will be dominant,” she predicted, noting that her insights also come from how customers are using Encore’s Chime platform, which helps with engagement during virtual and in-person events.

Meeting 246

Meeting Technology Technology Event Technology 246

Smart Meetings

OCTOBER 8, 2024

Identify community organizations and establish vendor and supplier relationships. Harrah’s team members are actively involved in meal preparations and distributions in addition to hosting separate donation drives for non-perishable food, clothing, water and more. Your attendees certainly will, and well, too!

Trade Show 246

Trade Show Sustainability Conference Vendor 246