This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Siteselection often focuses on the things we can see—ballroom size, architecture, even how well the carpets match the theme. Get attendees involved by taking them to a Cajun dance hall, such as Mulate’s , for French-inspired gumbos and accordion-fueled zydeco. But some cities are going the extra mile to engage all the senses.
These events usually last three to four days, and when you add on travel time, attendees may be gone from their families for a week or longer. This can mean each attendee must find someone to care for their children or ask their spouse to do double duty while they are gone. Select a hotel or conference center with family suites.
Cautious, Ready & Excited: Freeman’s Event Research Report, which has been gauging attendee and exhibitor sentiment every few months since the pandemic started, shows their Confidence Index rising from.75 ELI CEO Howard Givner will be moderating the panel and invited Smart Meetings to listen in on the pre-event prep call. 81 in April.
A 7-Step Process A true process will go beyond RFP sourcing and siteselection, contracting and negotiations. This iterative approach includes additional evaluations beyond post-event survey from attendees, and not only refines the planning process but also contributes to the industry’s collective growth and evolution.
Event safety has become a priority, if not for meeting planners, then for attendees. If you, your staff, or attendees are experiencing depression, anxiety or other strong emotions, professional help is available and worthwhile. His safety topics have included siteselection, event safety, emergency operations and crisis communications.
In fact, she’s meeting planners’ go-to expert in Canadian hotel siteselection, helping hotel sales connect better with planners. Download our free virtual event planning checklist today and learn what you have to do every step of the way to create an unforgettable experience for tour attendees. Try going virtual!
A new MeetingsNet survey finds nearly 70 percent of planners expect fewer attendees on site due to high airfares, while nearly 60 percent have narrowed their destination options due to potential air delays and cancellations. percent of respondents said they expect to see fewer attendees at their upcoming events.
The conclusions of the Cvent report support the notion that siteselection is much like pumpkin picking. This could mean fewer people are attending meetings, more attendees are opting to share rooms or attendees are finding alternative lodging off-site. As meeting demand goes up, so do RFPs—and prices often follow.
convention destination that consistently appears at the top of site-selection lists. A New, $150-Million Downtown Design By 2025, the experience that greets attendees just a few blocks outside that convention center will feel new, too, with an overhauled 1.25-mile That’s exactly what’s happened in one U.S. Here are five hints.
How culture and history elevate events Celebrating cultural heritage, whether one’s own or that of others, is an engaging method to provoke thought and inspiration in attendees at events hosted at venues focused on celebrating various backgrounds. in the world.
A significant percentage of meeting professionals say the NAACP’s advisory will be a factor in siteselection. Another 46 percent believe that the advisories will not affect their site-selection decisions, while 14 percent of respondents are unsure. The advisories in Florida are likely to affect our choices : 24.3%
Maintain your momentum by creating events that stick to your attendee’s minds. Finally, end with a workshop or breakout session that creates a positive emotional experience between attendees. How do you make sure that your next conference doesn’t melt into the “same old, same old” status in your attendees’ minds?
And they assume that when attendees are not in sessions, we should ply them with food and drink and entertainment. The traditional bread and butter of a meeting planner’s job. They assume that meetings will consist of sessions with speakers on a stage.
Balance the Attendee Experience Against Sustainable Practices Develop a smart, audience-focused strategy to make decisions about signs, handouts, and giveaways. Many attendees opt out because they are intimidated, so providing clear and simple how-to guides is key. How clean do they need to be? And where do 5s go?
A new toolkit for employees at hotels, convention centers, and special-event venues can provide planners with deeper perspective on what to ask during siteselection.
They estimate that 20 percent of the nearly 6,000 attendees will book their own group’s convention there within five years. If you haven’t already, it’s time to get to the drawing board to book off-site activities and venues for next August 10 to 13. It has 12 meeting spaces for receptions and presentations for up to 6,000 attendees.
Should planners add this factor to their site-selection research? For meetings that take place over a Monday or a Friday in a first- or second-tier city, planners might want to consider hosting an on-site evening event rather than scheduling a free night for attendees to roam around the host city. The reason?
If you’re looking for unique settings to host your attendees, we’ll be happy to introduce you to over 80 unique and distinctive venues and spaces that are perfect for corporate meetings , retreats, reunions , and social events of any nature. The post Hosting Your Perfect Meeting in Northern Virginia appeared first on Smart Meetings.
Team Achieve’s siteselection specialists have been traveling to meet with our partners in top incentive destinations. As you get started on selecting your hotel partner, you’ll want to make sure the property can safely host your attendees.
Meeting professionals may see an attendee-emissions tracking tool as a good next step in their sustainability efforts, giving them data to make year-over-year comparisons or siteselection decisions, or to provide to stakeholders if carbon budgets come into play.
The 2019 Global Meetings and Events Forecast survey found that North American planners anticipate per-attendee costs ranging between $1,200 and $1,700, depending on meeting type. Siteselection often requires some give and take on both sides of the negotiating table. More : Breaking Brand News from #IMEX18. Negotiating Room.
Julia Levene , CEO, Hotel SiteSelection Specialist, Association Planner Partners Otherwise, I would definitely request a room audit after your group checks in so that the hotel can search for any guest rooms that were booked outside of the room block. Then, you have accurate history and pickup toward any attrition clause.
Flight connectivity, meeting venues, and hotels — these are the basics of siteselection. Baltimore, Maryland, already offers planners options that will meet their attendees’ needs in all those areas. But equally important is the city’s culture — the food, entertainment, and potential for memorable experiences.
convention centers used criteria generally understood as key to siteselection: exhibition space, meeting rooms, total space, distance from the airport, hotel availability, meal price, arts/entertainment, food availability, and walkability. The Wall Street Journal ranked the Las Vegas Convention Center at No. convention centers.
Rhanee Palma Rising global temperatures impact not only the health and safety of participants, but meeting design and site-selection strategies, said Rhanee Palma, CDME, operations and events manager for the Davis, California–based UC Davis Air Quality Research Center (AQRC).
events industry many would-be international attendees, buyers, and exhibitors. has a system where event organizers can submit their conference details to the State Department, so when potential attendees apply for a visa, they can name the conference and help expedite their visa interview date, but “it didn’t help much.” “We
It can change the suppliers it works with and how attendees travel to it. Climate change is making its way into more than the site-selection process for many associations by becoming part of their curriculum. For in-person events, Smith thinks that big venues can be part of the solution. “A On the Program.
A healthy number of meetings-industry companies made the list, and the rise of unique experience providers shows what your attendees are excited about. How many of your attendees want to be locked up? It’s a serious question. With multiple locations in conference cities like Orlando, Fla., Gating level. anonymous user. Media Image.
Venue and Logistics ( siteselection ): Select a venue that aligns with the event’s purpose and audience size. Strategic Execution Engagement Tactics: Encourage attendee engagement through networking activities, Q&A sessions, workshops, and interactive exhibits. Not sure what staff to have onsite?
Educating attendees and planners upfront about how they, too, can make more environmental choices ahead of an event – like opting for train travel instead of air travel if applicable – is vital to ensuring everyone is on board. Looking to promote greener meetings in your destination?
Meeting organizers are constantly on the lookout for the best hotels in every city (if you need help with siteselection and negotiation , let us know!) It also has over 12 dining outlets and lots of parking for attendees. Overwhelmed with siteselection and negotiation? Let us help!
Business travel can impact attendees, local communities, and the environment in many significant ways. This compares to 39% of respondents from the Americas. Food and beverage offerings, even for smaller boutique venues, can have a major impact on the environment. A venue’s food and beverage offerings are just one part of the equation.
Meeting organizers are constantly on the lookout for the best hotels in every city (if you need help with siteselection and negotiation , let us know!). Overwhelmed with siteselection and negotiation? Let’s take a look at the top hotels in Nashville and why we like them. Let us help!
With so many things to consider, siteselection will challenge more and more and event planners. This decade will see a lot of events banding attendees together in demand for impact. They must weigh the needs and values of different stakeholders with the long-term environmental impacts of the event. Enabling Movements.
Client Objective: Create a custom brand-activation event experience for 500 attendees at the The Westin Hilton Head Island Resort & Spa that offered a beautiful product-focused event design , perfect for product marketing shots(wanna see the PHOTOS ?), Services we provided: SiteSelection and Negotiation. Entertainment.
Event planners worry about meeting growing attendee expectations while dealing with rising costs, reduced staffs, and smaller budgets. Furthermore, nearly 7 out of 10 meeting planners see themselves as the primary party responsible for the “experience creation” for meeting attendees. The thing that keeps most planners awake at night?
applications for creating titles and descriptions for event sessions as well as for marketing and other communications aimed at attendees, exhibitors, sponsors, and others. Most meeting planners have likely discovered the benefits of ChatGPT and other generative-A.I. However, a new academic paper titled “Human-A.I.
Utilizing these tools to enhance the corporate brand, entice customers, re-energize employees and educate attendees are all great reasons to gather. Event planners have extensive knowledge of different elements in the event industry that can help you convey a specific message to your attendees.
Planning for full accessibility ensures that attendees with disabilities can actively participate in all aspects of at an event. Not everyone can easily register online, so planners should also be sure to include a phone number would-be attendees can call as well. Service Animals — Some attendees will bring service animals to an event.
The site offers daily articles, industry reports, webinars, and more. Over the last three years, Skift Meetings has hosted more than 80,000 attendees at 26 webinars and events, published 27 reports, written more than 500 articles, and more. If you’re not subscribed to this blog’s updates, now is the time!
Attendees can explore nearby UNESCO World Heritage sites and ancient agricultural villages , visit the Louvre Abu Dhabi , and journey through the marbled halls of the Sheikh Zayed Grand Mosque to discover the magic of the destination.
Need help with siteselection? Whether you’re visiting for the first time or are a regular attendee, there’s always something exciting happening on this beautiful Caribbean island. Kitts to choose from. This is how we can help. Here are a few to consider for your next event: Park Hyatt St. Let’s Go!
Beyond these dynamic venues, attractions like Six Flags Over Texas, the International Bowling Museum and Hall of Fame, and the Arlington Music Hall give attendees plenty of reasons to tack on an extra day or two, along with outdoor diversions like Lake Arlington and the Texas Rangers Golf Club. Need help narrowing down the options?
The Impact of SiteSelection Reduce 2’s Glenn Hansen worked with Maritz on reducing one of its clients’ carbon footprint by focusing on siteselection. That’s when the siteselection contracts end — that’s now 2025,” Hansen said. The client had moved from host destination California to Barcelona, Spain.
We organize all of the trending information in your field so you don't have to. Join 10,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content