Smart Meetings

MAY 17, 2021

Here are some ways you can make attendee experience a differentiator for your next event: Communication. Every time you communicate with customers is an opportunity to create an experience, yet most of the time this critical aspect is ignored or just phoned in. It is a critical role in making the experience memorable.

Speakers 299

Speakers Social Media Sponsors Communications 299

Smart Meetings

APRIL 15, 2022

Capturing the content produced at an event and leveraging for ongoing communication was one of the marketing strategies being stressed in many of the sessions. More efficiencies are on the way, Quattrone said, in the way of e-proposals and instant booking for smaller meetings. An Enhanced Event Marketing and Management Heart.

Meeting 264

Meeting Vendor Platform Proposal 264

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Additionally, let your client know what will happen next.

Proposal 201

Proposal Vendor Destination Management Contracts 201

Dana Communications

DECEMBER 5, 2023

Being named a preferred vendor for overnight accommodations can really boost your bottom line. A full-service agency has the media know-how to get you into the same vehicles, plus the creative talent to write and design the executions that will inspire these event-goers to take action (AKA book a room with you).

Travel 246

Travel Travel Events Advertising 246

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Are they responsive communicators?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Endless Events

MAY 19, 2020

For example, let’s say an attendee downloads an e-book and watches a video on the same topic, you can then send them personalized content related to those previously viewed pieces to create a custom experience. . Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications.

Virtual Events 334

Virtual Events Trends Events Communications 334

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Event on Ivy Tech Community College campus in Sellersburg; Photo credit: Courtney Cantor. Transitioning the Mission.

Events 244

Events Vendor Government Networking 244

Smart Meetings

APRIL 13, 2022

GBT suggested focusing on building internal team relationships at off-sites and within off-site programming, and having an active company communication channel that markets travel programming effectively. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On

Culture 263

Culture Travel Travel Remote 263

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. So it’s extremely important that you stay up to date with design trends , technology trends , and make a point to communicate your goals clearly.

Events 308

Events Vendor Technology Technology 308

Smart Meetings

NOVEMBER 2, 2018

In 2015, the top entrants in the awards included mostly apps, allowing for easier networking, real-time communication or streamlined translation. But recent years have seen an increasing number of event management applications, culminating in six of 2018’s nine finalists specializing in behind the scenes management or booking.

Management 185

Management Booking Technology Technology 185

Smart Meetings

NOVEMBER 19, 2018

Misrepresentation : Poachers misrepresent themselves to sell bookings outside of the official hotel block. Here are ways to prevent it: Communicate/Inform. Provide information to attendees and exhibitors on the event website clearly listing official vendors and logos, as well as potential personal risks. Limit Access.

Advertising 200

Advertising Social Media Attendee Website 200

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! You want to make sure you are still happy with the vendor’s services and getting what you deserve.

Vendor 204

Vendor Contracts Contracts Venue 204

Endless Events

JUNE 10, 2020

Communicating With Attendees. Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Or maybe better yet, one of your vendors is really good at social media marketing.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

NOVEMBER 15, 2019

For example, let’s say an attendee downloads an e-book and watches a video on the same topic, you can then send them personalized content related to those previously viewed pieces to create a custom experience. . Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications.

Trends 314

Trends Events Communications Communications 314

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. borders.

Attendee 293

Attendee Airlines Tourism Tourism 293

Smart Meetings

JUNE 15, 2024

Thousands of event professionals and leading third-party planners already rely on Reposite for their vendor sourcing needs and now they will be part of Cvent’s supplier discovery and coordination engine that sources more than $16 billion in 2023.

Registration 264

Registration Meeting Proposal Trade Show 264

Hotel Engine

AUGUST 9, 2022

I need you to book nine hotel rooms,” probably makes your heart sink. Booking business travel excursions — especially for multiple people at once — is stressful. Booking business travel excursions — especially for multiple people at once — is stressful. Check out our top five tips to keep in mind when you’re booking for a group.

Booking 98

Booking Travel Travel Location 98

Techsytalk

JULY 25, 2016

And, in doing lots of the new research over the years, there are a few things I think venues could do to provide a better experience for the planners looking to book them. From my experience, a lot of the websites were created with the venue in mind, not the planners who will be booking them. Comprehensive communication.

Planner 167

Planner Venue Website Events 167

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! 29 to Oct 1.

Government 239

Government Trade Show Rehearsal Planner 239

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Pro planners are constantly on the lookout for exciting new event venues, vendor options, potential suppliers, and other resources. Comparison and Selection. Collaboration.

Planner 145

Planner Vendor Certification Event Planning 145

AltexSoft Travel

MAY 13, 2021

One of the ways to do this is implementing a booking engine. What is a hotel booking engine and how it makes you competitive. That means that OTAs are not their first choice, rather the most convenient one to choose, book, and pay for hotel rooms. A booking engine is a software connecting customers and travel providers.

Booking 69

Booking Website SEO Vendor 69

Smart Meetings

JULY 24, 2024

This forces you to consider, ‘Okay, what vendors am I going to use, how am I really going to give entrepreneurs and small business the opportunity to benefit?’” Planners understand that we are in a very different cycle, and there is great communication right now in terms of the planner community and destinations.”

Tourism 278

Tourism Tourism Planner Attendee 278

Endless Events

DECEMBER 16, 2021

” As Will often does, he recommends a book that explains his tactic in greater detail: The Power of Full Engagement by Jim Loehr and Tony Schwartz. As long as they’re communicating, of course” Will agrees and offers the perspective of vendors, too. ” Vendors Vs. Partners.

Production 177

Production Vendor Planner Virtual Events 177

Smart Meetings

MARCH 28, 2022

Sheaks, who deals with law in the restaurant and hospitality division, breaks down the force majeure process and points out the risks and legalities event planners and producers should be aware of when booking an event in a world recovering from Covid—where last-minute changes have become a regular, anticipated occurrence.

Contracts 195

Contracts Contracts Insurance Government 195

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This is why booking these partners in advance is so important. Add vendor timelines. All in all, vendors can only work with the information you give them. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. AV quotes will always be part of an agreement.

Contracts 296

Contracts Contracts Venue Vendor 296

Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

Bizzaboo

NOVEMBER 13, 2023

However, what happens when you realize your current event management software vendor is no longer meeting your needs? of organizers are either switching or planning to switch their event software vendors within the next year, underscoring the dynamic nature of this industry. We just ran our conference with a new vendor.

Vendor 59

Vendor Management B2B Training 59

AltexSoft Travel

AUGUST 26, 2020

Connectivity with direct software vendors of hotels. About half of all hotel bookings happens indirectly, meaning that travelers book rooms at Booking.com, Expedia, Orbitz, and other online travel agencies (OTAs). So, where do these bookings come from? Book hotel rooms. Hotel booking requests are free!

Booking 85

Booking Management Banking Contracts 85

Endless Events

JULY 26, 2018

And this, of course, stems from Simon Sinek – well-known for his TedTalks and his book Start with Why. All the different aspects of your event’s structure should communicate the purpose of the event. Take a look: Produces more qualified leads when clearly communicating the “why” through marketing.

Speakers 185

Speakers Audience Events Event Apps 185

Motivation Excellence

AUGUST 22, 2019

Offer free e-book downloads. E-books attract new subscribers, especially with titles related to other content on your website or in your social media posts. Add gated content — specifically a link to industry-related content or an e-book — to your company’s page. Connect your email signature to a landing page.

Social Media 130

Social Media Automation Trade Show Booking 130

Social Tables

APRIL 17, 2019

100% of event professionals believe communication among their teams could be better. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Venue 149

Social Tables

OCTOBER 5, 2022

Before selecting a date for the party or booking a venue to host the eerie affair, spend some time brainstorming and building the grand design for your Halloween party. Step 6: Book event vendors, suppliers, and on-site entertainment. How many guests would you like to invite? How large is your party planning budget?

Vendor 29

Vendor Venue Entertainment Booking 29

Social Tables

MAY 6, 2019

Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Make sure you have a wide variety of vendors on your list that fit every budget and style. If you can get priority booking, that’s great! It’ll be worth it.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

JANUARY 17, 2018

You can create your own checklist template in Microsoft® Word® or find a template from a book on professional event coordination. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select. Start with the right template.

Event Planning 137

Event Planning Logistics Vendor Social Media 137