Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. In today’s world, a hotel block is considered a professional courtesy because it makes it easy for guests to book their travel and make a reservation.

Contracts 189

Contracts Contracts Booking Online 189

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

Management 215

Management Destination Management Vendor Certification 215

The MICE Blog

AUGUST 17, 2020

But her previous experience has prepared her to navigate through the uncertainty. It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. You have a new book coming out.

Management 246

Management Contracts Contracts Logistics 246

Smart Meetings

AUGUST 11, 2023

ADR for group bookings follow the same trend. Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning.

Travel 246

Travel Travel Transportation Airlines 246

Endless Events

OCTOBER 31, 2018

It’s best to be educated and prepared when working with an AV Union to prevent being caught off guard. He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Here’s our contract.” Something to keep in mind.

Contracts 199

Contracts Contracts Venue Rehearsal 199

Smart Meetings

MARCH 1, 2024

The Big Easy prepares for its 11th Super Bowl When the NFL added another week to its usual 17-week schedule in 2021, this created a small problem between the Super Bowl LVIII and this year’s Mardi Gras in New Orleans. Kevin Ferguson, our vice president of external affairs, is working with our member community and NFL on that….You

Corporate Meeting 264

Corporate Meeting Contracts Contracts Media 264

AltexSoft Travel

APRIL 20, 2023

Hotel shopping today To understand how the current hotel room booking experience works, we need to first talk about how hotels control room inventory and pricing via combinations of Room Types and Rate Plans. Room type examples A Rate Plan represents essentially the practical terms and conditions that go with a booking.

Booking 111

Booking Airlines Hospitality Website 111

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

DECEMBER 3, 2018

A detailed history of an event’s annual performance gives planners a major asset to share with a city while preparing. The most important thing that a customer can do is book as early as they can right now,” Pavlovich says. Open and honest communication sets up reasonable expectations.

Trade Show 164

Trade Show Planner Communications Communications 164

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 89

Preparation Contracts Contracts Marketing 89

Conferences that Work

DECEMBER 18, 2023

Though I love my work, it was nice to reduce the number of high-intensity workdays booked in 2023! Consequently, I spent more time than usual helping with precon preparation and the real-time run of show to ensure things ran smoothly. 2023 book sale! (If Go to my Buy Books page and add the ebooks you want to your cart.

Booking 98

Booking Conference Meeting Design Online 98

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Book a videographer to capture the highlights of an international corporate convention or wellness retreat. What should you look for when booking event vendors?

Vendor 158

Vendor Contracts Contracts Events 158

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Find out from the venue the booking process, and about all other interested parties.

Contracts 122

Contracts Contracts Website Registration 122

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. One of the biggest reasons so many people settle for their AV company is because they simply waited too long to book one, and now they’re stuck with what’s left. A crucial step in building a successful event is working with the best.

Events 308

Events Vendor Technology Technology 308

Endless Events

JUNE 29, 2020

By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Venues will play a key role in the restoration of the events industry. Post-Pandemic Events That Ensure Safety Will Emerge As Winners.

Advertising 327

Advertising Events Technology Technology 327

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Hotel Engine

AUGUST 8, 2022

The hotel industry tends to overlook attracting SMERF bookings in favor of the greater bang-for-buck that comes with booking business meetings and conferences. Nonetheless, SMERF groups still book room blocks, event spaces and food and beverage services like corporate travelers do. Table of Contents. SMERF Defined.

Booking 98

Booking Marketing Marketing Social Media 98

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 78

Preparation Contracts Contracts Marketing 78

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. It was not a good sign.

Entertainment 71

Entertainment Booking Contracts Contracts 71

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. Consider closing your contract at the end of a quarter or year.

Contracts 52

Contracts Contracts Proposal Incentives 52

MeetingsNet

JUNE 27, 2023

Be prepared for how deposits, billing, rebooking, concessions, and more are being handled by meeting properties today. Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. This is no longer the case.

Contracts 111

Contracts Contracts Trends Incentives 111

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. Saves You Time.

Incentives 130

Incentives Travel Travel Contracts 130

Social Tables

MAY 30, 2019

Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself. Book an event venue. Prepare tip envelopes for party entertainers and staff. For outdoor events, prepare according to the weather forecast. Choose a theme. Determine your budget.

Venue 199

Venue Entertainment Preparation Event Planning 199

The MICE Blog

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. Sometimes we have three months instead of one year to prepare for the trip, especially at the moment. What are some other aspects that can help clients to convince them to book incentives? We can release the booking for free.

Incentives 162

Incentives Travel Travel Contracts 162

Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

Booking 62

Booking Contracts Contracts Events 62

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked.

Organization 105

Organization Rehearsal Preparation Events 105

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Contracts 105

Contracts Contracts Preparation Trends 105

Traveler's Q

APRIL 3, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. It is typically located either adjacent to the stage or backstage and is used for people to relax, prepare, and change costumes.

Location 130

Location Venue Insurance Regulations 130

Convene by PCMA

JULY 12, 2021

As the pandemic stretches on, those planning in-person events need one or more backup plans, he said, including preparing strategies for shifting meetings to virtual or hybrid events. Hotels, Venues, and Contracts. Rebooking clause: Ask for 100 percent rebooking within a year, with no limits.

Remote 98

Remote Contracts Contracts Speakers 98

The MICE Blog

MARCH 11, 2021

A common example is booking websites. The gamification strategies on these websites endeavour to make us book as soon as possible. It’s not about fun but to make us book.’. The idea: One trade fair, unfair rules, one contract, one winner takes all. Teresa shared, ‘The best gamification is that which is unnoticed.

Contracts 130

Contracts Contracts Virtual Events Online 130

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. This is why booking these partners in advance is so important. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people. They’re not flexible.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Hotel Engine

JULY 20, 2022

You’ve probably heard the saying before — fail to prepare, prepare to fail. Or in the context of construction, prepare to pay more. By securing everything you’ll need in advance, your team will also begin your project feeling prepared and secure. Tip #1: Buy your materials in bulk.

Preparation 98

Preparation Contracts Contracts Benefits 98

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Are there other events, conferences, or retreats taking place?

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

AltexSoft Travel

OCTOBER 9, 2019

Global Distribution Systems are responsible for providing booking websites with unified access to a massive inventory of flights, hotel rooms, car rental companies, cruises, and much more. This is a beginner-friendly guide to starting your travel booking business or at least its online part. What is a GDS? Sign an agreement.

Travel Agent 23

Travel Agent Airlines Certification Insurance 23

Traveler's Q

APRIL 3, 2023

For larger events or those held on special dates, like holidays, it is best to book even earlier – up to a year or more in advance. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Automation 130

Convene by PCMA

OCTOBER 11, 2022

That plays a big part, say husband and wife authors Nathan Furr and Susannah Harmon Furr in their recent book, The Upside of Uncertainty: A Guide to Finding Possibility in the Unknown. The book draws on hundreds of interviews, research in psychology, innovation, and behavioral economics, as well as their own lived experiences.

Contracts 98

Contracts Contracts Publishing Booking 98

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. They can book suppliers on your behalf and coordinate details between multiple vendors giving you peace of mind that your DMC partner is helping you stay within budget while making sure that everything runs smoothly when the event arrives.

Benefits 153

Benefits Vendor Destination Management Transportation 153