Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up. Can I Negotiate Venue AV Charges?

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Contracts Contracts Venue Training 176

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

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Vendor Contracts Contracts Insurance 206

Traveler's Q

FEBRUARY 27, 2025

Companies just need to book the best business travel destinations, as shown by their $269.3 Modern venues throughout the Financial District host regular industry mixers that create valuable connection opportunities. Outdoor Business Venues Chicago’s lakefront provides unique spaces for spring business gatherings.

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Travel Travel Healthcare Trade Show 130

Endless Events

MAY 13, 2022

Today, there are many ways to prepare for a career in event planning: Work on your soft skills, Get a degree, Get a certificate, Look for free content (webinars, podcasts, e-books, blogs), Work at events (as a volunteer), Build a strong network of event profs (join communities).

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Preparation Event Planning Certification Human Resources 334

Smart Meetings

NOVEMBER 9, 2021

Destinations International Large Market Roundtable outlined initiatives to establish Destination Booking Agreement Guidelines to create certainty for all parties. Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore.

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Meeting Entertainment Booking Planner 299

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

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Contracts Contracts Venue Rehearsal 199

Smart Meetings

SEPTEMBER 1, 2022

For example, Unite Here used union contracts to protect more than 200,000 members from anti-LGBT discrimination before the 2020 Supreme Court ruling that included the LGBT community in the 1964 Civil Rights Act. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue.

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Benefits Contracts Contracts Hospitality 246

Endless Events

AUGUST 16, 2019

there could be accidental damage to the venue. It protects you and all other insured parties involved, for essentially anything that is out of your control within the realm of the venue, event planner, caterers, etc. The general rule of thumb is that most venues require event liability insurance for at least $1,000,000. .

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Insurance Vendor Certification Events 366

ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes. Is another expected?

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Management Destination Management Vendor Certification 215

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. When it comes to utilizing the resources at a venue, it helps to know who is using the space before and after you.

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Planner Contracts Contracts Consulting 264

Endless Events

FEBRUARY 25, 2019

Unrelated to this news I was already starting to see people saying, “Wow, it just feels like hotels and venues and in-house AVs are bending a lot less. You can negotiate these contracts. And the venue is being nice and letting us have them be the exclusive provider of the Breakout Sessions. This is non-negotiable.

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Contracts Contracts Events Planner 249

Endless Events

AUGUST 17, 2018

For example, start with venue design that both attracts and engages people as they enter your venue. Make Your Next Conference Memorable via Venue Design. The secret is to make an impression with the venue design itself, even before they get to the keynote speakers. To do this, you need to make your conference memorable.

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Conference Contracts Contracts B2B 196

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. Platforms expand the number of attendees you can fit at an event without booking a larger space. How can you track attendee metrics? Or engagement?

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Platform Event Apps Events Online 330

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. In one fell swoop, allow them to: Register for your event Book their hotel room Identify any special food requirements Purchase other items (VIP tour, networking event, clothing, books) Commit to one or more sponsorships 6.

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Conference Sponsors Trade Show SEO 279

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Contracts Contracts Venue Vendor 296

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

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Venue Booking Conference Vendor 93

Endless Events

NOVEMBER 8, 2019

In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year. You also want to find a backup option should your go-to company be booked or you have an event too small or too big for their capabilities. You were told by your venue you had to use their in-house provider. .

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Vendor Contracts Contracts Venue 204

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

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Vendor Virtual Events Audience Venue 246

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . And will virtual events be the new normal?

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Advertising Events Technology Technology 327

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects.

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Preparation Management Contracts Contracts 164

Endless Events

FEBRUARY 11, 2021

Recently, Marriott International announced COVID-19 testing capabilities if you wish to book one of their hotels for an event. Will venues’ testing capabilities signify the full return to live events? The venues are going to do it. So I’m going to a venue. Is this setting yet another precedent in our industry?

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Venue Logistics Contracts Contracts 287

Smart Meetings

JUNE 29, 2022

The fundamentals are the same for both shows, but the venues and attendance are unique,” she said. “We New at Frankfurt was a Listening Lab staffed by trained coaches where people could book 20 minutes to talk about personal or business issues with professional listeners instructed to ask probing questions. Focused Learning.

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Seminar Education Speakers Social Media 246

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

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Vendor Contracts Contracts Events 158

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

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Contracts Contracts Vendor Events 204

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

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Location Venue Insurance Regulations 130

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

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Management Contracts Contracts Logistics 246

Skift Meetings

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. The New Marketplace Philosophy for Meeting Bookings.

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Booking Planner Meeting Platform 88

Smart Meetings

OCTOBER 28, 2021

and accessibility; Innovation and tech; Business recovery, Contract negotiations, Personal branding and Sustainability.?. Donate a book: More than 400 have already been donated, bring one to keep the momentum going. During the show, new tracks including Creativity in communication; Diversity?and With a 5K on The Strip at dawn.

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Preparation Sustainability Registration Panel 279

Smart Meetings

MARCH 1, 2024

You always see in cities the lasting impact of the Super Bowl, it can be more corporate meetings that book or high-end leisure travel or, in this instance, diversity programs, give backs and corporate social responsibility programs. Kevin Ferguson, our vice president of external affairs, is working with our member community and NFL on that….You

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Corporate Meeting Contracts Contracts Media 264

Travel Daily Media

MARCH 22, 2024

The post FCM Meetings & Events launches global venue finder platform appeared first on TD (Travel Daily Media) Brand TD. The new FCM Venue Finder, powered by Hubli, includes over 200,000 spaces around the world with fast and easy online booking, as well as sustainability solutions with contracting and cost controls.

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Platform Venue Meeting Booking 85

Smart Meetings

MARCH 4, 2022

A lot has changed in two years since the actors Tom Hanks and Rita Wilson announced they had contracted what was then known as novel coronavirus on a film set in Australia. What hasn’t varied is the desire around the world to visit California for business, pleasure or both.

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Planner Panel Attendee Contracts 246

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. A crucial step in building a successful event is working with the best.

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Events Vendor Technology Technology 308

Conferences that Work

DECEMBER 18, 2023

Though I love my work, it was nice to reduce the number of high-intensity workdays booked in 2023! ” — Jessica Connolly , Head of Global Events, Meltwater The above program was interspersed with interesting visits to venues and fun activities (e.g. 2023 book sale! (If And, you know what? Happy Holidays!

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Booking Conference Meeting Design Online 98

Social Tables

DECEMBER 5, 2016

You Lose the Venue. Contracting a venue can be a chore within itself. At times, a venue could offer space to two organizations, sometimes issuing contracts to both. At times, a venue could offer space to two organizations, sometimes issuing contracts to both. Click To Tweet. Everyone has been there.

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Contracts Contracts Website Registration 122

Smart Meetings

DECEMBER 11, 2023

One great place to start is with these incredible sustainable venues , sure to make your Montréal event shine. Most airlines now offer the opportunity to offset carbon emissions while booking the ticket, plus organizations such as Montréal’s own Carbone boréa l can also help. Partner with ecologically sensitive venues.

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Sustainability Tourism Tourism Venue 147

MeetingsNet

APRIL 23, 2018

Gucu, who is a professional singer and entertainer as well as the owner of New Moon Entertainment, a booking agency for talent and production experts in Las Vegas, began his presentation with the five-ingredient-formula for a great entertainment event: venue, décor, audiovisual, catering, and talent. Make Good on Promises.

Entertainment 71

Entertainment Booking Contracts Contracts 71

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

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Rehearsal Vendor Proposal Booking 130