Smart Meetings

MAY 6, 2022

Having a Plan A and Plan B is important for planners going into their events. Clear Communication with Clients and Attendees. Clear and precise communication is crucial in producing a successful event during these unpredictable times. Flexible Contract Language.

Event Planning 317

Event Planning Contracts Contracts Communications 317

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. As the technology sector within the industry grows, many planners are leaving traditional event planning for event technology jobs.

Preparation 334

Preparation Event Planning Certification Human Resources 334

Endless Events

MARCH 7, 2022

But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Event planners should have somebody available to them 24/7. And finally, software companies should see event planners as long-term partners rather than one-time customers. The success of their event depends on it!

Platform 380

Platform Event Apps Events Planner 380

Endless Events

SEPTEMBER 23, 2022

Billion valuation, making the events industry well positioned to make an economic impact should planners support social movements like boycotts. But should event planners boycott? . In this episode of Event Brew, the entire Brew Crew shares their thoughts on planners and organizations boycotting venues, hotels, destinations, and more.

Planner 177

Planner Events Venue Organization 177

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Protocols Communication. As far as updates, since we are about 60 days out, we have been making sure that it’s a part of our marketing and communication plan. You’ve been here before.

Meeting 246

Meeting Contracts Contracts Vendor 246

Endless Events

MARCH 6, 2020

?? The Best of the Best: Saving Money: 6 Best Ways To Save On An Event AV Contract. Event Safety: Better Safe Than Sorry: How To Implement An Event Crisis Communication Plan. ? There are ways to save money on your AV contract! (15-minute However, there are some opportunities to cut costs in your AV contract!

Contracts 156

Contracts Contracts Remote Communications 156

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. But we’ve anticipated this. State laws are varied.

Contracts 130

Contracts Contracts Insurance Planner 130

Smart Meetings

FEBRUARY 8, 2024

At Meet with Momentum, planners learn about Marriott, about the industry and what is changing in the industry. They learn how to become better planners and how they can become better partners with Marriott.” What can they see, and taste and feel?” asks Pfeffer, as he explains what Meet with Momentum helps attendees discover. “We

Panel 246

Panel Meeting Trade Show Contracts 246

Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request.

Venue 246

Venue Planner Communications Communications 246

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Event safety has become a priority, if not for meeting planners, then for attendees. Meeting planners don’t need to be IT gurus. Here are some things to consider. They merely need to make sure it’s something IT is on top of.

Trends 264

Trends Meeting Site Selection Contracts 264

Skift Meetings

JUNE 27, 2022

If you thought event contracts were tricky before the pandemic, buckle up for even more complications. In 2020, executing the force majeure clause in a contract was fairly straightforward. Performing the activities stipulated in the contract had been made impracticable. A lot of contracts don’t specify that.

Contracts 103

Contracts Contracts Trends Government 103

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. said that “it is incumbent on us to keep planners informed of all the changes we’ve made to our sales organizations” since last March.

Planner 121

Planner Contracts Contracts Trade Show 121

Smart Meetings

NOVEMBER 26, 2024

Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. It’s more than just the physical of what they have available.

Registration 246

Registration Transportation Speakers Contracts 246

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

Preparation 164

Preparation Management Contracts Contracts 164

Smart Meetings

JULY 25, 2022

The MPAV merger intended to create a one-stop shop for meeting planners organizing in-person, hybrid and virtual events, Smart Meetings reported. The return to live events wasn’t anticipated until fall but changing Covid restrictions motivated event planners to convert virtual meetings to in-person affairs as fast as possible. “We

Registration 245

Registration Technology Technology Platform 245

ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Our book, Best Practices in Destination Management , covers three important aspects of risk management that all event planners and DMCs should incorporate into their event strategy. Is another expected?

Management 207

Management Destination Management Vendor Certification 207

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

Vendor 246

Vendor Meeting Planner Events 246

Smart Meetings

SEPTEMBER 23, 2021

May, along with Desi Whitney, senior vice president of sourcing operations and industry relations with HPN Global, shared their experiences working with attendees and companies as third-party planners—and what makes them the industry’s secret weapon. Many topics were discussed, among them the phasing-out of hybrid and contract negotiation.

Contracts 246

Contracts Contracts Planner Attendee 246

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. Choices, Choices.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

Trade Show 164

Trade Show Planner Communications Communications 164

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

NOVEMBER 16, 2018

Skimping on event planners means the event will skimp in other ways, too. The two people on this committee can bounce ideas off of each other, get a second opinion from one another, and easily communicate with the team lead and other committees. Many teams use contracted labor for duties such as photography and videography.

Event Planning 325

Event Planning Social Media Events Trade Show 325

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. In this kind of a massive shutdown, we need a better communication system.

Airlines 245

Airlines Transportation Travel Travel 245

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

DECEMBER 10, 2024

SM How does offering these resources improve the event experience for attendees and planners? For planners, these tools enhance the events value by fostering engagement, sparking ideas and empowering participants to create meaningful change. This in turn increases internal buy-in, likely event funding, attendee experience and loyalty.

Planner 130

Planner Events Attendee Communications 130

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Customize communication. And will virtual events be the new normal? Post-Pandemic Events: Where to start?

Advertising 327

Advertising Events Technology Technology 327

Endless Events

OCTOBER 25, 2019

As an event planner, you’re juggling a dozen or more balls. Permits comments, assignees, attachments, checkboxes, and other useful features for event planners. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Convene by PCMA

APRIL 15, 2024

Almost seven out of 10 of those planners chose “talent is priced well/good value” as a reason for choosing a speakers bureau, making it the top response. By juxtaposing the responses to these two different questions, one could assume that planners don’t see the speakers they select as critical to moving the needle on registrations.

Speakers 101

Speakers Planner Audience Booking 101

Endless Events

FEBRUARY 6, 2019

If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! So, let’s start it right off with planners are asking us all the time, “Hey, is that really … do we need all that gear, that’s more than I asked for?” This Whiteboard Wednesday is all about the *?#!

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

MeetingsNet

JULY 26, 2022

At least one show lets attendees step to the microphone on the final day to offer their unvarnished opinions to planners sitting on the stage. From the stage, David Glanzer, chief communications and strategy officer for the convention, said that the two-year hiatus made things “a little rougher than they have been in the past.

Planner 98

Planner Panel Contracts Contracts 98

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

NOVEMBER 8, 2019

In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year. We get it event planners are some of the busiest people out there! It’s no wonder that event planners have one of the most stressful jobs. However, as long as you have not signed a contract yet you most likely don’t have to!

Vendor 204

Vendor Contracts Contracts Venue 204

Smart Meetings

JUNE 28, 2024

Communicating this data to C-levels and clients can help manage expectations and justify budgets,” said Catherine Chaulet, president and CEO of Global DMC Partners , from the stage. If you can contract far enough in advance, you can secure better rates before supply is squeezed. Like most things in life, timing makes a difference.

Incentives 187

Incentives Contracts Contracts Vendor 187

Smart Meetings

OCTOBER 12, 2022

A total of 11 new digital walls will enhance communication. Planners: “Make your meetings Boricua” says @MeetingsInPR with the island’s rich history, culinary tradition, nature-based activities and vibrant culture to elevate team building, attendees can hold breakout sessions to break out the dance moves! “It

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Attendee Airlines Tourism Tourism 293

Endless Events

MARCH 22, 2019

With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote. We will break them down live on air showing you the good, the bad and the ugly. Final Page.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. More than Ever, Communication is the Key. Some planners say they find hotels taking a more proactive approach to partnering on this issue after their events encountered property-side missteps in 2021.

Contracts 122

Contracts Contracts Planner Events 122