Smart Meetings

AUGUST 21, 2023

Smart Meetings spoke with Heather Pilcher, CEO & executive producer of Blue Spark Event Design to get the nitty gritty on the current state of event budgets and what meeting planners should be aware of as they ramp up to their post-Covid events. Ultimately, the dynamic between hotels and event planners has shifted since the pandemic.

Planner 243

Planner Events Communications Communications 243

Smart Meetings

NOVEMBER 13, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 211

Transportation Planner Contracts Contracts 211

Smart Meetings

NOVEMBER 26, 2024

Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. It’s more than just the physical of what they have available.

Registration 246

Registration Transportation Speakers Contracts 246

Smart Meetings

OCTOBER 3, 2023

Whether you’re incorporating sustainable measurements into your RFPs, tracking down low-carbon menus or combing through LEED certified venues, you know you’re a green planner. Beyond learning how to design more sustainable events, participants learn how to communicate the business value of sustainability. So, what’s next?

Planner 246

Planner Certification Sustainability Education 246

Smart Meetings

DECEMBER 26, 2024

Case studies from Auto Care Association, CompuSystems and National Business Aviation Association brought the challenges and solutions to, in some cases, breathtaking life as meeting planners shared how they handled crises as severe as protestors handcuffing themselves to a $100-million private jet. Poultry & Egg Association.

Organization 245

Organization Trade Show Education Certification 245

Smart Meetings

DECEMBER 10, 2024

SM How does offering these resources improve the event experience for attendees and planners? For planners, these tools enhance the events value by fostering engagement, sparking ideas and empowering participants to create meaningful change. This in turn increases internal buy-in, likely event funding, attendee experience and loyalty.

Planner 130

Planner Events Attendee Communications 130

Smart Meetings

MARCH 18, 2025

For suppliers looking to expand their business and stand out in a competitive landscape, one of the most lucrative opportunities involves connecting with meeting and event planners. Understand Your Target Audience: Who Are Meeting & Event Planners? Define Your Unique Value Proposition Event planners are inundated with choices.

Hospitality 130

Hospitality Marketing Marketing Social Media 130

Endless Events

FEBRUARY 4, 2022

Even though there are now more than 100 event platforms on the market, many event planners still choose Zoom in its limited form for their virtual experiences. Zoom , in its limited form, is still a choice for many virtual event planners because it’s budget-friendly and easy to use. 10 Benefits Of Event Platforms.

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Platform Benefits Virtual Events Registration 348

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. As the technology sector within the industry grows, many planners are leaving traditional event planning for event technology jobs.

Preparation 334

Preparation Event Planning Certification Human Resources 334

Endless Events

APRIL 8, 2022

Chances are you’ve heard of asynchronous communication or learning before; the type of communication where participants don’t interact in real-time (at the same time). It seems that the asynchronous communication trend has also started making waves in the meeting and events industry , namely as asynchronous hybrid events.

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Audience Virtual Events Events Communications 306

Endless Events

MAY 5, 2022

And as event planners were somewhat forced into a technological era of event planning, many of them started seeing the benefits of event technology. Prior to event apps and platforms, event planners relied on pre-event and post-event surveys to measure event ROI. The Benefits Of Event Technology & Effective Communication.

Event Technology 317

Event Technology Technology Technology Benefits 317

Endless Events

MARCH 7, 2022

But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Event planners should have somebody available to them 24/7. And finally, software companies should see event planners as long-term partners rather than one-time customers. The success of their event depends on it!

Platform 380

Platform Event Apps Events Event Technology 380

Endless Events

APRIL 13, 2022

When event planners measure how many attendees have attended their events before, they are getting insights into attendee loyalty. Based on analytics reports, event planners can adjust their event strategy in the most optimal way to ensure higher attendee retention in the future. The Power Of Personalized Communication.

Audience 315

Audience Attendee Social Media Registration 315

Smart Meetings

MARCH 21, 2025

Surprise Perks Leave a Lasting Impression Most meeting planners evaluate hotels based on predictable factors: space, facilities, amenities, and cost. A thoughtful upgradebe it a complimentary spa voucher, a room upgrade, or a personalized welcome packagesticks in a meeting planners mind long after their initial visit.

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Booking Retreat Planner Banking 130

Endless Events

JULY 22, 2022

Event planners often forget to consider whether their tools are suitable for the job and their budget leading to overspending and inefficient processes. In today’s Event Tech Podcast episode, Brandt Krueger and Kyle Kocinski talk about the event tech stack and several tools that event planners might want to incorporate into their stack.

Vendor 348

Vendor Speakers Events Registration 348

Smart Meetings

NOVEMBER 28, 2023

RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial. Relying on event planners to ascertain the scope of work without this essential information can result in miscommunication and subpar planning outcomes.

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Rehearsal Communications Communications Preparation 246

Endless Events

NOVEMBER 24, 2021

If planners choose to evolve their event strategies the old way, they often struggle to allocate their budgets to cover all the new ground that’s been established since the virtual revolution. Roughly speaking, planners divide their entire budget into several distinct ‘areas’ of the event. Nothing more, nothing less!

Technology 334

Technology Technology Event Technology Virtual Events 334

Endless Events

JUNE 1, 2022

Consider adding one to your upcoming event and automate some of your event communications. Event planners can implement them in various ways: embed them into your instant messaging apps , such as WhatsApp or Messenger, use SMS texting , embed them on your event website. What they are, how to implement them, and their benefits.

Events 301

Events Automation Event Apps Event Technology 301

Smart Meetings

JANUARY 10, 2025

Conway joined the team in 2010 at vice president, communications and public relations, before moving into the executive leadership team in 2017. She will now work to further enhance marketing and communication efforts and partner relations. She steps into the role following Jeff Millers retirement, who served in the role for 19 years.

Travel 246

Travel Travel Hospitality Promotion 246

Convene by PCMA

JANUARY 8, 2025

While weve made progress as an industry toward more sustainable event practices, how can planners assume a climate-focused role to help move the needle further? In the scientific community, for example, potential registrants are opting not to travel to in-person events because of their environmental impact.

Planner 52

Planner Sustainability Site Selection Events 52

Smart Meetings

SEPTEMBER 8, 2022

Another example, Kleinfeld says, “After the Vegas shooting, many planners reconsidered holding outdoor events for fear of harm. So what will planners do?” Planners] should include it in RFPs, too, so venues know the planner and their organizations take it seriously. Same with a crisis communication plan,” he adds.

Meeting 278

Meeting Planner Attendee Communications 278

Smart Meetings

NOVEMBER 16, 2023

Concise communication and teamwork heralds a successful event Editor’s Note: Putting an event together is a lot of work. Read More : Oakland: A City Rooted in Community Solution: This required good communication internally and externally. Putting on a multi-day annual event is a higher level undertaking. AV, furniture etc.);

Fashion 263

Fashion Public Relations Communications Communications 263

Smart Meetings

NOVEMBER 15, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 130

Transportation Planner Contracts Contracts 130

Endless Events

FEBRUARY 10, 2022

For example, they know how to deal with bad weather at events and how to build a crisis communication plan. However, according to Event Brew , many are yet to master planning disruption-proof events amidst the pandemic – or at least master the way they communicate the unavoidable uncertainty. Let’s get brewing!

Sponsors 317

Sponsors Events Public Relations Communications 317

Smart Meetings

JANUARY 24, 2025

Read More : Work Smart: The Art of Communication Proactive collaboration is keyeach meeting should result in concrete action plans that demonstrate exhibitors input is being implemented. Strong communication, actionable support, and collaboration are the foundations of these partnerships.

Trade Show 130

Trade Show Communications Communications Certification 130

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

NOVEMBER 15, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 130

Transportation Planner Contracts Contracts 130

Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request.

Venue 246

Venue Planner Communications Communications 246

Endless Events

SEPTEMBER 15, 2021

Whether you’re planning a company event or an exhibition, it’s key that attendees all have the ability to efficiently communicate with one another and engage with the content. After the pandemic hit us, event planners had no choice but to make an unprecedented pivot to virtual events. Translation For Events Matters.

Virtual Events 317

Virtual Events SEO Events Speakers 317

Smart Meetings

NOVEMBER 14, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 130

Transportation Planner Contracts Contracts 130

Smart Meetings

NOVEMBER 14, 2024

Meeting planners are needed more than ever. The American Hotel & Lodging Association (ALHA) reported that an estimated 67% of hotels are experiencing staffing issues and shortages, and 68% of planners are new to the meetings industry since COVID. Planners may also want to consider disability as a factor. Is it race?

Insurance 130

Insurance Planner Organization Management 130

Smart Meetings

NOVEMBER 14, 2024

Our art scene, specifically glass, since we do have so much of it here, really gives people a view of Seattle that is so unforgettable and completely authentic to who we are as a community.” If you’re a planner interested in working some Refract events into your attendees’ experience, get in touch with the Refract team early.

Events 130

Events Attendee Planner Venue 130

Smart Meetings

NOVEMBER 15, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 130

Transportation Planner Contracts Contracts 130

Endless Events

AUGUST 22, 2022

AR for events can also significantly change how presenters and event planners communicate with attendees. . AR Can Help Planners and Venues. Communication and Networking. Moving onto the next topic, Will mentions the massive potential for new communication methods that AR brings to the events industry. asks Will.

Events 347

Events Technology Technology Audience 347

Smart Meetings

MAY 6, 2022

Having a Plan A and Plan B is important for planners going into their events. Clear Communication with Clients and Attendees. Clear and precise communication is crucial in producing a successful event during these unpredictable times. Flexible Contract Language. The post What Event Planning Best Practices Are Here to Stay?

Event Planning 317

Event Planning Contracts Contracts Communications 317

Smart Meetings

NOVEMBER 15, 2024

By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. Having this kind of advocacy is completely helpful.”

Transportation 130

Transportation Planner Contracts Contracts 130

Endless Events

MAY 2, 2022

How we communicate with our attendees matters, so it’s vital to learn what mode of communication they prefer and not be too spammy. But as always, what matters the most is that event planners know their stakeholders well. So, what is the best way to deliver email notifications? Is it push notification or a text?

Attendee 317

Attendee Platform Event Apps Events 317