Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

Meeting 246

Meeting Platform Vendor Networking 246

Endless Events

APRIL 12, 2021

Those are different types of vendors,” says Brandt. “If you have vendors that are looking for targeting, online is great. “Being targeted and using the rest of your conference to help target and to help funnel toward those vendors is a huge thing.” You can qualify those leads before they even hit you.”

Virtual Events 317

Virtual Events Trade Show Vendor Events 317

Endless Events

JUNE 10, 2020

Virtual Trade Show Ideas: The Sponsor & Exhibitor Side. Also, think about what is the purpose for your sponsors and your exhibitors. Communicating With Attendees. Figure out how to do intimate sessions with, for example, the vendors. Or maybe better yet, one of your vendors is really good at social media marketing.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Social Tables

JULY 31, 2018

The marketing team will focus on event promotion , communicating with attendees and donors, and generating buzz around the big day or night. This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors. Branding/Design. Sponsorship. Fundraising.

Sponsors 149

Sponsors Logistics Vendor Events 149

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. So, we recommend that all AV vendors make their quotes 100% inclusive of all of the costs so you, the client, can see the real cost of the event.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. You should approach sponsors at this early stage as well. Of course, there should also be a way for the sponsors and attendees to suggest how to create these engagement opportunities. But that’s just the first phase.

Trade Show 219

Trade Show Remote Events Sponsors 219

Endless Events

JULY 26, 2018

All the different aspects of your event’s structure should communicate the purpose of the event. You can find ways to project your event’s values through chatbots and the way they communicate, right down to recommending sessions that best match an attendee’s interests. You must look for brand alignment when choosing event sponsors.

Speakers 185

Speakers Audience Events Event Apps 185

Traveler's Q

NOVEMBER 2, 2023

By utilizing event presentation software and taking the time to design effective slides, organizers can better communicate their message to the audience. It can also provide a valuable opportunity for sponsors and partners to reach a wider audience, as well as generate post-event content.

Event Technology 130

Event Technology Technology Technology Social Media 130

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about the community model: one of the most exciting event trends of 2022!

Trends 156

Trends Virtual Events Platform Vendor 156

Bizzaboo

DECEMBER 10, 2024

For event experience leaders, effective lead retrieval ensures your team along with sponsors and exhibitors can turn attendee interest into actionable follow-ups while maintaining a smooth and engaging event atmosphere. Post-event communication Effective post-event communication plays a critical role in converting leads to customers.

Automation 59

Automation Social Media Sponsors Attendee 59

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

Event Technology 116

Event Technology Platform Technology Technology 116

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. Not staying in touch with attendees prior to a free event While pre-event communication is always recommended regardless of the cost of attendance, the no-show rate can be as high as 50% for free events. Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JUNE 6, 2018

Adding conference event apps to your next event will create accessibility with content, notifications, feedback, and everything else you will need to communicate with your attendees. A great app will also allow you to track your ROI and monetize sponsors. How can you leverage your app to include sponsors? Monetize Sponsors.

Event Apps 184

Event Apps Conference Sponsors Audience 184

Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

Endless Events

MARCH 30, 2020

And communicate times where the presenter will come back and answer the questions in that platform. Because where a conference vendor might’ve once said the 15-minute speaker slot on stage, I think there are some mixed reactions to that. And the mixed impact of it, depending on how engaging the sponsor is.

Virtual Events 265

Virtual Events Events Platform Sponsors 265

Convene by PCMA

JANUARY 8, 2025

Regular Audits Similar to the best practice of evaluating vendors on a regular basis, planners may want to implement regular sustainability audits to stay ahead of industry standards. There will be reporting requirements for companies holding events, and possibly for their employees attending events.

Planner 52

Planner Sustainability Site Selection Events 52

Social Tables

JULY 31, 2018

Marketing The marketing team will focus on event promotion , communicating with attendees and donors, and generating buzz around the big day or night. This team will get deep into the details in order to plan every piece — from searching for venues to working with vendors and sponsors.

Sponsors 97

Sponsors Logistics Vendor Events 97

Bizzaboo

NOVEMBER 13, 2023

However, what happens when you realize your current event management software vendor is no longer meeting your needs? of organizers are either switching or planning to switch their event software vendors within the next year, underscoring the dynamic nature of this industry. We just ran our conference with a new vendor.

Vendor 59

Vendor Management B2B Training 59

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. AV quotes will always be part of an agreement.

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers. Lock in your event budget.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

AUGUST 13, 2021

To help combat all of this, partner with local vendors, artisans, and farmers to set up a Farmer’s Market for students. If you have room, dedicate a spot on campus to a community garden where students can learn how to grow farm-fresh foods first-hand. Host film festivals and student film competitions.

Social Media 35

Social Media Events Promotion Online 35

Social Tables

SEPTEMBER 14, 2021

Maximize event communications. Make it easy for attendees and potential attendees to communicate with the event planning team. Encourage guests to get to know one another by choosing a seating arrangement type that promotes communication. Use a mobile app to communicate with event attendees.

Social Media 176

Social Media Registration Virtual Events Audience 176

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Clear Communication Budgets are not just internal tools; they are communication devices.

Vendor 117

Vendor Events Venue Entertainment 117

Convene by PCMA

FEBRUARY 16, 2024

Start by weaving small segments about your event app into all pre-event communications,” VenuIQ suggests. Offering early access to a select group of attendees — such as VIPs, speakers, or sponsors — can be one path toward organic marketing, as these early adopters can share their experience on the app via social-media channels.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Eventtia

MAY 11, 2022

You can then start planning for the target sponsors, event speakers, and exhibitors. Marketing coordinator: responsible for promotion and communication strategy and the execution of event promotions before, during, and after the event. Sponsorship: sell sponsorship opportunities and maintain relationships with secured sponsors.

Event Planning 123

Event Planning Sponsors Registration Events 123

Eventtia

NOVEMBER 7, 2022

Created by an event organizer for sponsors who might be willing to sponsor the event. In this case, the event proposal’s main function is to communicate the event’s concept, Unique Value Proposition (UVP), and especially how the event would benefit the client in achieving its goals. Marketing and communication departments.

Proposal 118

Proposal Prospect Sponsors Events 118

Bizzaboo

OCTOBER 18, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% They can also use the app to communicate with speakers and other attendees and engage in interactive polls and surveys, among other things. This is where having a custom-branded mobile app can be a game changer.

Management 110

Management Sponsors Registration Speakers 110

Eventtia

JUNE 8, 2023

Do you need to find sponsors? Finding venues (or online event platforms), vendors, speakers, sponsors, etc. How many attendees can I expect? Who will be speaking at the event? Am I offering activities or entertainment? How can I keep attendees engaged? Will you be charging for tickets? What event tech do I need?

Management 109

Management Logistics Events Speakers 109

Social Tables

JUNE 29, 2023

Will the event require sponsors? Communications Manager: The communications manager is in charge of marketing for the event. Operations Manager: An event operations manager oversees vendor communication. Optimize nonprofit event planning efficiency by organizing all communications in one place.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% Be sure to ask the vendor to walk you through an in-person conference registration setup to see what it looks like from start to finish. Are there options to promote sponsors and exhibitors?

Management 98

Management Registration Vendor Event Apps 98

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Communicate Changes As They Happen. Stage One: Adapt.

Management 97

Management Automation Social Media Communications 97

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized platform for the promotion, registration, and communication of all event-related information to the attendees. In addition, it is highly recommended to integrate social media links and other contact details of the speakers to allow for easy communication and networking possibilities.

Website 130

Website Online Social Media Registration 130

Stova

JANUARY 9, 2025

Grouping cybersecurity vendors next to cloud storage providers and IT management software exhibitors not only enhances attendees understanding of the tech stack but also positions these exhibitors as essential components of a cohesive solution. Imagine youre hosting a tech-focused trade show. Offer interactive educational opportunities.

Panel 52

Panel Event Apps Trade Show Networking 52

Bizzaboo

MARCH 26, 2020

How to communicate a COVID-19 related event cancellation to your attendees. But that doesn't make the decision any easier to make nor does it make it any more straightforward to communicate to attendees. Being a non-profit, the event especially relies on sponsors to make their event possible. Mobile World Congress.

Sponsors 82

Sponsors Events Vendor Registration 82

Bizzaboo

SEPTEMBER 29, 2022

Ensure the vendors you work with use sustainable sourcing and delivery practices. . ? Partner with venues and vendors with third-party sustainability certifications (e.g., Communicate your sustainability efforts to attendees before and during the event. . LEED, APEX/ASTM, Green Key, and GreenLeaders). ?

Event Planning 111

Event Planning Sustainability Events Virtual Events 111

Convene by PCMA

FEBRUARY 24, 2025

I (and on behalf of my guest(s)) waive and release PCMA and its sponsors and exhibitors, and their employees and agents, from and against claims, liabilities and expenses arising from injury, sickness or death or other communicable disease due to travel to or attendance at this event.

Registration 40

Registration Sponsors Banking Speakers 40