Conferences that Work

AUGUST 12, 2019

Can a rehearsal be better than a concert? Last week my wife and I attended the free morning rehearsals for two pieces of chamber music — Mozart’s Horn Quintet and Dvo?ák’s The rehearsal. Earlier Festival rehearsals are held in classrooms scattered around the Marlboro College campus. Rehearsal versus concert.

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Rehearsal Audience Conference Venue 69

Smart Meetings

JULY 14, 2022

The ninth nSight conference was held in Raleigh, North Carolina, an up-and-coming technology hub between three major universities. Marisa Roberge, nCino’s associate director of global conferences & events, had prior experience with TSEC in her previous job. On the nCino side, sentiments were the same. Takeaways for Planners.

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Rehearsal Virtual Events Vendor Events 246

Endless Events

JULY 10, 2020

But stuff like robust Internet with good speed, state of the art cameras and microphones, onsite technical support, and the ability to test and rehearse as many times as possible should be things the venue either provides or somehow facilitates. Depending on whether or not you hire a production company, things can vary.

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Virtual Events Events Audience Rehearsal 347

Endless Events

OCTOBER 14, 2019

As he puts it, “you never want to jeopardize your general session” But even though it presents a reputational risk, “there is an opportunity to consider that as you might scale down people or if you’re building your session but you have a pre-conference meeting, maybe somebody can pop over. ”, he continues.

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Management Rehearsal Proposal Production 218

Smart Meetings

AUGUST 16, 2021

This can be accomplished in a pre-conference poll, or during data collection throughout the year. With all live content, there is the benefit of immediate audience engagement, but the con of this route is the lack of editing and rehearsals. The easiest way to solve this is to (drum roll…) ask! Live vs. Pre-recorded.

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Audience Rehearsal Attendee Planner 279

Endless Events

APRIL 12, 2019

Imagine, your presenter arrives for the most anticipated keynote of the conference with their presentation in the wrong format. As an extra precaution, schedule a rehearsal with your AV company. Make sure they know you want a rehearsal ahead of time so they can accurately quote labor for your event. This is a huge fail!

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Rehearsal Vendor Events Venue 297

Conferences that Work

AUGUST 16, 2021

At a Marlboro Music Festival rehearsal last week, I heard the words entrance and layer used in a single sentence. Marcy Rosen, right, leads a rehearsal. The rehearsal. On August 8, my wife and I attended a rehearsal of Beethoven’s String Quartet, Op. And it made me think about meeting design. No related posts.

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Rehearsal Meeting Design Conference Planner 139

Smart Meetings

NOVEMBER 28, 2023

Here are our suggested lead times for various types of events: Large-scale events (like conferences and trade shows): 9-18 months in advance. It also allows the audiovisual team to finalize technical preparations during the rehearsal, ensuring they work with the correct presentation version when the event begins.

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Rehearsal Communications Communications Preparation 246

Endless Events

APRIL 10, 2020

Do you need a conference merchandise store or sales capability? . But first, consider the following: Do you want someone to train your presenters and manage rehearsals? Do you want small group interactions/breakout rooms? Are there any CRMs or analytics abilities needed? . Virtual events can still include entertainment.

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Virtual Events Production Meeting Registration 347

Endless Events

AUGUST 23, 2019

We’ve all been there, you’re at a conference, you’ve been waiting for months to hear a particular speaker. Instead of choosing the predictable speakers which you can find at every conference in your industry think outside the box to find new interesting perspectives. . A great example of a conference doing this right is INBOUND.

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Speakers Audience Rehearsal Conference 246

Endless Events

APRIL 1, 2020

Rehearsals are not reserved for in-person events only! You can’t expect remote attendees to take part in a three-day-long conference with six-hour sessions each day, due to the many factors we’ve already discussed. It’s not uncommon for many virtual conferences and webinars to be recorded and then made available on other platforms.

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Remote Audience Attendee Virtual Events 311

Smart Meetings

OCTOBER 8, 2018

The historic 150-year-old mansion, which is undergoing renovations, and conference center were not damaged. Meeting organizers are responsible for keeping attendees safe, so an emergency contingency plan needs to be well thought out and rehearsed. Silverado has 340 guest rooms and 25,000 sq. of meeting space. In the Words Of A Planner.

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Conference Tourism Tourism Rehearsal 202

Bizzaboo

FEBRUARY 20, 2023

Achieving conference success ultimately requires careful orchestration between the event team, partnering agencies, and other departments, which is where a pre-event checklist template comes into play. Keep reading for our pre-event checklists that will help you optimize conference and event planning. We did the work for you!

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Conference Sponsors Virtual Events Speakers 98

Endless Events

MAY 10, 2019

Your scenic design and conference staging are great opportunities to include your franchisee committee. Schedule Presentation Rehearsals. Even just the shape, texture, and color of the design elements at the center of your event can evoke the right mood in your audience. Ensure Your Environment Is Balanced.

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Speakers Rehearsal Audience Communications 263

Endless Events

MARCH 4, 2020

I only need it from this date to this date, because that’s when the actual conferences.” ” Well, it turns out your third-party AV company says, “We want to come in and load-in the day before your conference, to make sure everything’s running perfectly before you get in there.”

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Venue Contracts Contracts Conference 321

Endless Events

FEBRUARY 17, 2020

They’re thinking about the theme of the conference, the theme of the event. “Especially when you’re dealing with combining decks, when you’ve got people moving from presentation to presentation, you want to have a holding slide or a conference logo in between each one of those presentations”, explains Brandt.

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Events Rehearsal Speakers Planner 272

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. While rehearsals are critical for virtual event success , they are also a vital part of in-person event success.

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Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 26, 2019

Maybe they are running dress rehearsals and notice that videos are buffering, or the AV company tells them they don’t have adequate speeds to Livestream, they find dead zones and can’t get WiFi in certain rooms and the list goes on. Plan Way Ahead .

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Vendor Events Venue Contracts 282

Conferences that Work

MAY 16, 2022

We tested this during our tech rehearsal and the delay was acceptable (a few seconds) with the setup and bandwidths we had. After splitting my presentation into three separate decks, I began a rehearsal. I had assumed that what I’d rehearsed might take a little longer when I went live. The Zoom/Keynote bug. Consequences.

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Online Rehearsal Logistics Advertising 118

MeetingsNet

APRIL 15, 2024

In addition, “rehearsals are so important for planners to learn what type of glitches could happen, and how to solve or work around them if they do happen. She also explained that “the new action plan his internal team had to take on would keep them from doing other things they had to do to make the conference a success.”

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Rehearsal Contracts Contracts Proposal 114

Bizzaboo

JULY 25, 2022

Whether you’re planning a virtual conference , a workshop, or a hybrid event, communication is key to building relationships with your speakers before, during, and after the event. Below, you’ll find everything you need to know about the event, including upcoming rehearsals and speaker prep. Technical Rehearsal.

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Virtual Events Speakers Rehearsal Management 98

Endless Events

OCTOBER 31, 2018

This is probably my number one asked question whenever I’m at conferences. The last thing that you want to do is need someone to work through a rehearsal during lunch and they say, “No. I have to walk away and leave,” and that screws up your entire rehearsal. Today, we’re talking about how AV Unions work.

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Contracts Contracts Venue Rehearsal 199

Conferences that Work

DECEMBER 21, 2020

The best and most engaging moderated event I’ve seen was a workshop on “visual thinking strategies” at Innovation Leader’s Impact conference, where the moderator of the discussion spent about 45 min having a group discussion about a Picasso painting. Lots of rehearsals too. Anonymous. I’ve gotten the box sent to me for an event.

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Panel Online Audience Virtual Events 163

Convene by PCMA

JULY 27, 2022

To best prepare you, here are seven kinds of curveballs we’ve seen thrown at event organizers of large conferences in 2022 — and how to deal with them. Lock in your run-of-show and rehearse more than ever before. Short-staffed. Plan to bring extra staff to pitch in where needed. If you need 20 volunteers, get 25. Main Room Gaffes.

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Organization Rehearsal Preparation Events 105

Blue Spark Event Design

JUNE 7, 2021

When it comes to producing meetings or conferences, we find this to be extremely applicable. Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Need Help Being Everywhere at Once for Your Next Conference?

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Management Conference Rehearsal Vendor 52

Bizzaboo

FEBRUARY 20, 2023

Achieving conference success ultimately requires careful orchestration between the event team, partnering agencies, and other departments, which is where a pre-event checklist template comes into play. Keep reading for our pre-event checklists that will help you optimize conference and event planning. We did the work for you!

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Conference Sponsors Virtual Events Speakers 52

Convene by PCMA

AUGUST 2, 2021

At some associations, board meetings are the least-stressful events to plan, with far fewer logistics for business events organizers to wrangle than conventions, conferences, and trade shows. At our Chicago headquarters, we had added on a conference level to our building. Rehearsal Requirements. (Photos courtesy NAR).

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Meeting Rehearsal Remote Production 98

Conferences that Work

MAY 30, 2022

My client had arranged a car and driver to pick me up from the airport and drive me to the convention center for a couple of technical rehearsals and then to my hotel. The conference center. The conference center was far from maximum capacity and I only saw readings well below 1,000 ppm. Luckily we were both masked. Travel safe!

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Transportation Rehearsal Proposal Conference 23

Convene by PCMA

AUGUST 20, 2024

It’s an industry practice or an event element that every conference [has] always implemented. Josh Henry Long Conference Days “When our attendees have flown out to a location to attend a conference, our understandable approach is to make sure they get the most out of their time. That’s on us as planners.

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Panel Speakers Events Conference 98

Meeting Tomorrow

FEBRUARY 16, 2022

Below are additional tips I shared about playing trivia or other virtual games for large groups at virtual events or conferences. . #1 You also want to rehearse your game just like you would another session. It showed how games can be a powerful way to engage your virtual attendees. 1 Have a Goal for the Virtual Game.

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Virtual Events Rehearsal Events Platform 92

Eventtia

MAY 29, 2024

1: Get to Know the Video Conference Platform The first thing you need to do when planning a virtual event (of any kind) is to familiarize yourself with the platform. These people can connect to the conference as speakers, so there is no need to have them in the same location. Quick tip : Don’t expect everything to go smoothly.

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Rehearsal Seminar Virtual Events Speakers 62

Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. Meals and breaks are abbreviated or, in extreme cases, eliminated.

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Rehearsal Logistics Contracts Contracts 79

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year.

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Rehearsal Venue Contracts Contracts 80

Creative Group Inc

MAY 12, 2021

Today’s flurry of virtual events offers an increased amount of well-rehearsed, thoughtfully produced content. Here are our Top Four Tips to help you repurpose your content with purpose: On-Demand Conference. Consider selling a single session or the entire conference as pay-per-view. keynote speakers, market updates, training).

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Rehearsal Social Media Virtual Events Training 52

Eventtia

JANUARY 11, 2022

Rehearse and test the content over and over again. Rehearsals are essential for hybrid events since both the live and especially virtual aspects of the events are prone to many potential issues, especially technical glitches. Rehearse and test your event’s content thoroughly, both physically and virtually. Keynote session?

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Management Rehearsal Virtual Events Events 62

Travel Daily Media

SEPTEMBER 30, 2020

From live streaming to separate Dolce meeting rooms in the same location, large-scale online conferences, to on-site broadcast studios connecting various Dolce hotels in Europe. Every event comes with a dedicated Dolce hybrid meeting expert, state-of-the-art technology, high-speed internet and pre-event technical rehearsals.

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Rehearsal Meeting Remote Regulations 52

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Book a venue for the press conference and serve refreshments. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session. Reiterate the event date, location, and time.

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Event Planning Social Media Vendor Advertising 78