Smart Meetings

JUNE 22, 2023

Read More : The True Cost of Postponing an Event Documentation : When planning an event, documents, such as contracts, agreements and schedules are essential, but when they become overly complicated, it can make the process of implementing changes far more difficult.

Venue 246

Venue Planner Communications Communications 246

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Read More : Weaponization of Travel: Navigating Cultural Obstacle Courses Lowest Rate: Every contract is a futures agreement.

Meeting 246

Meeting Contracts Contracts Education 246

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Once these tasks are complete, I schedule time to walk them through each document.

Vendor 240

Vendor Events Banking Education 240

Smart Meetings

MARCH 2, 2022

Specifically, our planning document stated that, “In work, everyday life and leisure, people will be looking for intelligent solutions that reduce clutter and stress.”. People are rejecting the old social contract, reevaluating their personal hierarchy of needs, and exploring a new path to happiness. It seems so clear now.

Trade Show 246

Trade Show Trends Contracts Contracts 246

Convene by PCMA

DECEMBER 2, 2024

Demystifying Contracts When Borelli demonstrates in Spark’s legal section how easy it is to upload a legal contract and then ask questions in plain English — “something that seems like it wouldn’t be exciting at all” — his audience is impressed “10 out of 10 times,” he said. And it does, Borelli said.

Contracts 98

Contracts Contracts Events Planner 98

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

SEPTEMBER 1, 2021

He told me we can actually build a solution to analyze content within a file securely, without opening it up, for missing logos, colors, fonts, and any words that you want or don’t want in the documentation.” “You don’t need an annual contract for that. Maybe it’s a two-month contract.

Management 317

Management Automation Trade Show Consulting 317

Endless Events

JULY 26, 2019

Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed. After the contract is signed you no longer will have the power to do this. . Was it fast enough? Any outages?

Vendor 282

Vendor Events Venue Contracts 282

Techsytalk

APRIL 12, 2019

Don’t just sign contracts, get YOUR terms when you can and have those written in too. “One should confirm all conversational agreements in a follow up email for clarity and documentation. This especially goes for industry “non-compete” clauses. Negotiate the scope, narrow it so it is fair to both sides.”

Contracts 237

Contracts Contracts Consulting Benefits 237

Endless Events

FEBRUARY 7, 2019

Trello is an effective way to connect with others, share documents, give assignments, and create checklists. Reserve integrates with other programs to manage reservations, budgeting, contracts, and more. As users move cards through the various steps in the process, they can add different users to the cards. Pros: Trello is free to use.

Planner 396

Planner Management Events Automation 396

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Hiring Your AV Company Too Late. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Motivation Excellence

SEPTEMBER 29, 2021

Ready your tool kit with policies and templates for the pandemic’s 3 T’s: testing, tracing and treatment Compose messaging that will assure and instruct both internal and external audiences Include key decision-makers in your plan to be prepared for the unexpected Document disruptions for a “learning lookback” review process later.

Meeting 130

Meeting Incentives Contracts Contracts 130

Endless Events

NOVEMBER 16, 2018

Documenting all sessions and program of activities. Many teams use contracted labor for duties such as photography and videography. Let this committee have some free reign to let their creative juices run wild, but make sure that there efforts still tie into the strategic goals of the event. Engaging with audience and media.

Event Planning 325

Event Planning Social Media Events Trade Show 325

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Grimes says he recently was unable to print a document on a hotel business center computer because, for the hotel’s security, the computer didn’t have a USB port he could plug his thumb drive into.

Contracts 57

Contracts Contracts Regulations Venue 57

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Ask for suggestions about how to work better with a partner based on their LinkedIn profile.

Events 278

Events Technology Technology Automation 278

Smart Meetings

AUGUST 16, 2018

Use the blank side of your printed documents. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Donate floral arrangements and decorations to group homes, shelters, hospitals and schools after your event. Minimize waste from the very beginning. Food service.

Manufacturing 170

Manufacturing Events Venue Contracts 170

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

MARCH 4, 2020

As you’re doing this, you might want to turn this into your own checklist and actual physical document. Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. Can we add that onto our contract?” Conclusions.

Venue 321

Venue Contracts Contracts Conference 321

AltexSoft Travel

FEBRUARY 20, 2020

These include airline designator code for reservation, ticketing, scheduling, and documentation; a prefix code to classify passengers and cargo; a baggage tag issuer code to simplify baggage handling; and location code for easier package handling. To get it, you need a heavy package of documents to prepare and quite a few steps to make.

Travel Agent 124

Travel Agent Airlines Travel Travel 124

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Oh and make sure you follow up the meeting with written documentation of everything you’ve discussed. Brainstorm together to fill in the gaps. Remember that clients get the final say.

Vendor 134

Vendor Contracts Contracts Planner 134

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g. florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

AltexSoft Travel

APRIL 16, 2021

Documents — you’ll have to provide entity papers, an Employer ID Number, and any licenses for local jurisdictions. Review the eligibility criteria and the Agent Reporting Agreement (ARA) which is basically the contract between your agency and ARC that delineates your partnership and outlines the rights and obligations of parties.

Airlines 115

Airlines Travel Agent Certification Booking 115

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Redfin

JULY 16, 2024

Step 1: Assess financial health, set budget, and gather documents Check your credit score: A higher credit score often means better mortgage rates —for instance, 750 vs. 650. Gather financial documents: Recent pay stubs Last two years of tax returns Bank statements Proof of assets (e.g.,

Insurance 69

Insurance Contracts Contracts Banking 69

The MICE Blog

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? In general, the hygiene protocol documents have 30 pages, or at least our last one did. There is no need to fly out for a two hour meeting anymore due to sustainability considerations.

Incentives 162

Incentives Travel Travel Contracts 162

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. An essential document that exhibitors complete and send to the contractor, outlining all the technical equipment required for the event.

Planner 81

Planner Vendor Insurance Contracts 81

Endless Events

NOVEMBER 6, 2019

And it needs to be able to be sent to anyone who needs to see it, and it needs to be a living document. If you don’t have legal counsel in-house for your organization, make sure that you’re contracting with someone who will help you through this process, because you want to protect yourselves when you’re creating your plan.

Communications 268

Communications Communications Events Social Media 268

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Proposal 149

Proposal Communications Communications Venue 149

Social Tables

JANUARY 17, 2018

Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track. Create the event design. It isn’t just a to-do list.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Redfin

MARCH 30, 2021

Submit documents and answer requests from the lender. If you do have this contingency in your contract, you can ask your agent to recommend an inspector they know and trust. If you have an appraisal contingency in your contract, you can walk away if the appraisal comes in low. Review documents before closing.

Insurance 76

Insurance Contracts Contracts Certification 76

Eventtia

OCTOBER 20, 2023

Review Contractual Obligations When engaging with vendors or venues, contracts are standard. It’s imperative to read through these documents carefully. Document Everything Maintaining a thorough record of every financial transaction, contract, and communication helps ensure transparency.

Vendor 117

Vendor Events Venue Entertainment 117

Traveler's Q

MARCH 2, 2023

Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where. Prioritize costs accordingly, ensuring wedding items and services that have the most meaning for you and your partner.

Insurance 26

Insurance Transportation Vendor Planner 26

Travel Daily Media

OCTOBER 31, 2023

Another winner was the startup BuscoExtra, which was recognised with La Fábrica de Sevilla Award for providing hoteliers with a technological solution that allows them to hire a worker in 2 hours including all the procedures for registering and signing the contract anywhere in Spain.

Tourism 90

Tourism Tourism Automation Hospitality 90

MeetingPool

MAY 17, 2022

Contracts, company accounts, sensitive documentsThe results seem to be strongly tied to the fact that everyone’s sending and receiving secure documents remotely, more than ever before. In the past year, roughly two-thirds (64%) said the number of secure documents received either stayed the same - or increased.

Technology 52

Technology Technology Telecommunications Contracts 52

Social Tables

APRIL 20, 2023

Make a habit of documenting contracts, deposits, cut-off dates, and vendor communications to provide your event planning insurance representative. Thorough vendor documentation will help protect you from being held financially liable for last-minute cancellations or vendor disruptions.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141