Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says.

Planner 209

Planner Contracts Contracts Vendor 209

Social Tables

DECEMBER 6, 2016

From monitors and lighting, to sound boards and microphones, to tents and bouncy houses, equipment will always play a major role in your event. . The questions should vary based on a number of variables, including the location and venue, the type of event, and the equipment being rented. Better events, less stress.

Vendor 119

Vendor Contracts Contracts Insurance 119

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

Event Planning 138

Event Planning Vendor Events Sponsors 138

Motivation Excellence

JANUARY 8, 2020

One area where communication can fail, especially for clients, is understanding the difference between event management and event planning. A client looking for someone who can do all the functions of event management may not understand why an event planner isn’t able to meet their needs.

Event Planning 130

Event Planning Management Vendor Events 130

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Consider the following categories of potential risks in your event planning: Regulations : Are there local or federal regulations that may impact an aspect of your event?

Management 207

Management Destination Management Vendor Certification 207

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. Again though, it all has to happen before you sign your venue contract as well.

Contracts 229

Contracts Contracts Vendor Venue 229

Endless Events

JULY 26, 2019

These questions will guide you through all of the choices you need to make the best event WiFi experience possible and set your WiFi providers up for success. . No different from anything else in event planning, to have the best event wifi you need to know your audience. Don’t Forget Exhibitors and Event Staff .

Vendor 282

Vendor Events Venue Contracts 282

Social Tables

APRIL 20, 2023

Event planning consistently ranks as one of most stressful jobs in the U.S. Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

OCTOBER 12, 2018

Instead, plan for a live stream like you plan for the rest of the event. Make it part of your event strategy and plan from the very early stages. For larger events, it can be helpful to have a member of the event planning team totally focused on the live stream strategy. Find a Vendor.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

NOVEMBER 28, 2022

As a Vancouver corporate event producer with over 34 years of experience planning events before the pandemic, I believe our industry had well-established and reasonable resources to work with. There were many vendors to choose from, all of which had plenty of options and ample supplies. How Do We Cope?

Vendor 246

Vendor Virtual Events Audience Venue 246

Endless Events

APRIL 12, 2019

Some of these event AV mistakes will cause a minor annoyance, others can completely ruin your event, check out the list below to make sure you avoid these pitfalls at your next event. Planning an event? Watch our free webinar How To Avoid An Event AV Disaster. #15. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. Ask them: where it is? Is it needed? Then, what are they going to do about it?

Contracts 523

Contracts Contracts Vendor Transportation 523

Social Tables

JANUARY 17, 2018

Keeping all of those details in your head will result in constant mental chaos and present unnerving stress on event day. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. The event budget isn’t a checklist line item that can simply be marked off.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Social Tables

FEBRUARY 17, 2017

When at events, people use food as bonding moments, as the opening line to tell someone else about that event, or even just as an excuse to indulge a little more than usual. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Detail Oriented.

Vendor 122

Vendor Certification Preparation Contracts 122

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Event planning within a budget is no small task, so it’s no surprise that a question we’re often asked is “how can I save money on event AV?” Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Bizzaboo

AUGUST 30, 2023

Event planning is both an art and a science. In this article, we’ve rounded up some of the most powerful event planning tips to help you save time, reduce stress, and deliver an exceptional experience to your attendees. Curious about how to set objectives and long-term event goals?

Event Planning 95

Event Planning Vendor Events Automation 95

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget. Before signing any contracts make sure your quote is final.

Vendor 267

Vendor Events Preparation Venue 267

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Transportation is included for all participants.”

Proposal 195

Proposal Vendor Destination Management Contracts 195

Endless Events

JUNE 10, 2020

Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Well, that’s not always true. And think about the purpose.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Video Transcription – How AV Unions Work .

Contracts 199

Contracts Contracts Venue Rehearsal 199

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

Achieve Incentives

OCTOBER 6, 2021

Want to host a super special event but don’t have the budget for fancy décor? Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Planning firms know exactly how much each component and the labor should cost. That’s where planning firms come in to negotiate.

Event Planning 98

Event Planning Contracts Contracts Vendor 98

Achieve Incentives

OCTOBER 6, 2021

Want to host a super special event but don’t have the budget for fancy décor? Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Planning firms know exactly how much each component and the labor should cost. That’s where planning firms come in to negotiate.

Event Planning 98

Event Planning Contracts Contracts Vendor 98

Endless Events

SEPTEMBER 10, 2021

Before we dive into more technical details about event AV costs , we have to talk about AV companies in general. A crucial step in building a successful event is working with the best. And this, of course, includes the AV company you’re signing a contract with. Event planning within a budget is no small task.

Events 308

Events Vendor Technology Technology 308

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. In this guide, we walk you through the process of planning a nonprofit event step-by-step. Master nonprofit event planning in 10 simple steps 1.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Social Media 120

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. But if you’re using the same vendor again, there might be a chance they don’t need as much time because they understand the technology even better. No,” he says. They’ll note those hidden items.

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

MAY 30, 2019

Your party planning checklist Whether it’s for a graduation or sales goal celebration, parties require the same event planning skills required to host any other type of group gathering. Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself.

Venue 199

Venue Entertainment Preparation Event Planning 199

Bizzaboo

APRIL 27, 2023

Ever wonder how the alphabet soup of CMP, CSEP, CPCE, and CGMP can prepare you for a successful career in event planning? Curious whether event planner courses and event planning certifications are worth it? Not sure how to become an event planner? This is the article for you! Learn more: ILEA 3.

Certification 98

Certification Event Planning Trade Show Planner 98

Smart Meetings

AUGUST 16, 2018

Ask the vendors to use reusable containers rather than disposable items. Getting started—a simple plan to create a zero-waste event. Plan ahead. Plan your event out well in advance so that you have time to incorporate environmental considerations. Minimize waste from the very beginning.

Manufacturing 170

Manufacturing Events Venue Contracts 170

Social Tables

MAY 6, 2019

First you’ll need to set and manage expectations in accordance with budgets, dates, and other major wedding event components. You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. It’ll be worth it.

Vendor 134

Vendor Contracts Contracts Planner 134

Eventtia

OCTOBER 20, 2022

Planning an event can be overwhelming with all the different moving parts and challenges. In this guide, we’ll share an event planning template you can use to easily plan your next event. Event Planning Template: Checklist and Timeline. Securing event sponsorships.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Traveler's Q

APRIL 3, 2023

To make the process easier, it’s important to be aware of the various event planning tips that can help you ensure that your event is successful. From setting realistic goals to creating an effective budget, many things need to be taken into consideration when it comes to planning a corporate event.

Organization 130

Organization Contracts Contracts Automation 130

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Types of Event Management Software Event planning solutions take multiple forms, catering to different needs and requirements.

Management 117

Management Registration Vendor Automation 117

Endless Events

AUGUST 9, 2019

Here at Endless, we’re all about helping you get better at event planning. When you hit the rigging section, make sure you ask your vendor for a diagram or plot. And this is fantastic because you can show it to the band and the venue, making your event that much better! Another month, another AV audit.

Proposal 184

Proposal Contracts Contracts Vendor 184

Eventtia

OCTOBER 20, 2023

This proactive oversight prevents overspending and helps maintain financial health throughout the event planning and execution phases. Prioritization Not all aspects of an event hold equal importance. Some elements are critical to the event’s success, while others, though desirable, may not be necessary.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

JANUARY 25, 2017

If you have something to say or an idea for a part of the event, it’s important to be open and honest about it. Events involve a lot of missing pieces and, if you need something, it has to be known or else it could get overlooked. Events involve a lot of moving parts, if you need something, it has to be made known. Be Patient.

Vendor 100

Vendor Contracts Contracts Events 100