Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Vendor 206

Vendor Contracts Contracts Insurance 206

MeetingsNet

JANUARY 27, 2017

Thorough and appropriate contract coverage is a must. Hannah Kinnersley. Don’t let a series of unfortunate events derail your conference. Don’t let a series of unfortunate events derail your conference. read more.

Contracts 85

Contracts Contracts Insurance Events 85

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” You can’t insure against everything. Do Your Homework. The best practice is to instead have a back-up plan.”

Planner 209

Planner Contracts Contracts Vendor 209

MeetingsNet

MAY 12, 2023

With the full-on return of in-person events in 2023 a most welcome development—especially for associations who rely heavily on revenues from their annual meetings—one issue has gotten trickier for meeting hosts: event-cancellation insurance. Said the underwriter: “Covid changed the insurance market, and the changes aren’t done yet.”

Insurance 105

Insurance Trade Show Contracts Contracts 105

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

Contracts 244

Contracts Contracts Meeting Government 244

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Certification 105

Smart Meetings

DECEMBER 13, 2018

Insurance has become prohibitive, so having this Affordable Care Act option available is important to our members,” he said. A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications.

Planner 223

Planner Meeting Travel Agent Insurance 223

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Preparation 164

Preparation Management Contracts Contracts 164

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

Insurance 263

Insurance B2B Conference Retail 263

Smart Meetings

DECEMBER 19, 2022

Cassidy reported that financial and insurance companies were the first to see the value, but others have contracted as well when they saw how simple the program was to use. The post Out of This World Gifting appeared first on Smart Meetings.

Certification 243

Certification Incentives Insurance Airlines 243

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Sell refund protection.

Conference 279

Conference Sponsors Trade Show SEO 279

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

JANUARY 23, 2020

Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “And a lot of times, as a supplier I’ve seen clients who just sign off on the contract and don’t ever look at what’s inside of it. . So this was a big deal”, she concludes. And that you really read it in detail.

Contracts 229

Contracts Contracts Sustainability Speakers 229

Smart Meetings

NOVEMBER 17, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Meeting Benefits 130

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meeting 276

Meeting Virtual Events Platform Attendee 276

Social Tables

DECEMBER 6, 2016

Are you familiar with how union contracts work at this venue? Does your rental contract require me to add you to my liability insurance? Some equipment rental contracts require that renters add the rental vendor to their liability policies to protect the vendor in the event of accidents involving the equipment.

Vendor 119

Vendor Contracts Contracts Insurance 119

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

Management 246

Management Contracts Contracts Logistics 246

Smart Meetings

AUGUST 23, 2018

The union’s members voted August 15 to walk off the job at month’s end if a new contract deal isn’t reached. Negotiating points include pay, pension reform, year-round health insurance, staffing levels and job security. The most recent threat, by Unite Here Local 1 in Chicago, could impact 30 hotels. Security Issues.

Hospitality 124

Hospitality Automation Contracts Contracts 124

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. With the Summer Olympic Games in Tokyo postponed to 2021 , some of the biggest insurance firms in the world are breathing an enormous sigh of relief.

Contracts 57

Contracts Contracts Insurance Government 57

MeetingsNet

JANUARY 8, 2019

The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract. Look at the details of your cancellation insurance. .

Contracts 52

Contracts Contracts Insurance Venue 52

Traveler's Q

APRIL 3, 2023

Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event. Does the Venue Include a Flexible Contract with “Force Majeure”? What about Insurance?

Location 130

Location Venue Insurance Regulations 130

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. We suggest you check the fine print before signing your contract to see if there is a fee involved for using those points. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Fox World Travel

APRIL 21, 2023

As travel services manager for a 4000-employee business and personal insurance provider, Jenna Joswick thought she knew everything her online booking tool offered. Why is the relationship with your Travel Management Company the key to success?

Travel 98

Travel Travel Insurance Contracts 98

PlannerWire

FEBRUARY 11, 2020

But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. And if you are planning to include interactive events and/or alcohol, you had better be thinking insurance. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. Can we add that onto our contract?” Here’s our insurance. Conclusions.

Venue 321

Venue Contracts Contracts Conference 321

Endless Events

NOVEMBER 14, 2019

Thuy is a fan of COI or a Certificate of Insurance. “I use it maybe like every week asking for supplier partners to send their COIs additionally insured to us”, she explains. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about.

Events 166

Events Insurance Contracts Contracts 166

The MICE Blog

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? Another factor is the insurance needs. Some countries request some insurance, with policies that allow for COVID coverage, and then we especially include the group restrictions.

Incentives 162

Incentives Travel Travel Contracts 162

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Can you count on the ship you book being the ship you get?

Contracts 49

Contracts Contracts Planner Insurance 49

ADMEI

JUNE 22, 2021

More specifically, DMCs are reevaluating their existing proposal, site-inspection, time tracking, contracting, payment, and procurement processes, as well as their overall pricing models. To achieve this, DMCs are working together to develop improved business practices and standards.

Affiliate 100

Affiliate Proposal Panel Insurance 100

Redfin

MAY 26, 2021

This third party’s responsibility is to oversee the transfer of ownership from seller to buyer according to the terms of the contract of sale. . Once the seller accepts your offer, the agent drafts a written contract of sale with all of the details, including the price and the timeframe for closing. . Why are escrow accounts used?

Insurance 78

Insurance Contracts Contracts Banking 78

Smart Meetings

DECEMBER 8, 2021

Hotels understand this, but what planners need to have is language in their contracts that the facilities will hold harmless and will defend the planner in any suits resulting from the service of alcohol,” he says. The contract should also specify that the hotel or venue will not serve a drink to anyone noticeably intoxicated or underage.

Insurance 130

Insurance Planner Trade Show Attendee 130

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Make sure you plan for an emergency fund and insurance to cover such unexpected events. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Insurance 26

Insurance Transportation Vendor Planner 26

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? What about insurance? What is insurance for corporate events? What role does the venue play in the acquisition of insurance for the event? For larger and more complex events, be open to sending out invitations even a year or more ahead of time. testimonials?)

Venue 100

Venue Insurance Audience Proposal 100