Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Vendor 206

Vendor Contracts Contracts Insurance 206

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract. The long form is the exhausted list.

Contracts 244

Contracts Contracts Meeting Government 244

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. But we’ve anticipated this. State laws are varied.

Contracts 130

Contracts Contracts Insurance Planner 130

MeetingsNet

MAY 12, 2023

Especially for autumn events in the Southeast and winter events in the Midwest, planners should understand the current market for cancellation coverage. As a result, it’s best for meeting planners to obtain cancellation insurance right after they sign their venue contracts for events set to happen in a destination’s storm season.

Insurance 105

Insurance Trade Show Contracts Contracts 105

Smart Meetings

NOVEMBER 30, 2021

But what does this mean for meeting planners and business travelers? Argentina requires these steps of anyone arriving from any part the African continent, and noncitizens and nonresidents have to show proof of health insurance that covers Covid-19 infection to enter the country. Is it time to “lift and shift” events again?

Travel 264

Travel Travel Contracts Contracts 264

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

Preparation 164

Preparation Management Contracts Contracts 164

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. Contracting for Internet.

Contracts 105

Contracts Contracts Vendor Certification 105

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Sell refund protection.

Conference 279

Conference Sponsors Trade Show SEO 279

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Self-fulfilling in some ways, for our industry because it affected so many planners and I think it’s going to totally change 2020.

Contracts 229

Contracts Contracts Sustainability Speakers 229

Smart Meetings

NOVEMBER 17, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Meeting Remote 130

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. My advice for planners is to look for a solution with the breadth to support lots of different use cases,” he said.

Meeting 276

Meeting Virtual Events Platform Attendee 276

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

DECEMBER 6, 2016

I know this sounds like a basic, no-brainer question, but it gets overlooked often and results in unhappy planners, unhappy customers… and sometimes… sore backs. Are you familiar with how union contracts work at this venue? Event Planners know that the unexpected should be expected. This goes back to question 2.

Vendor 119

Vendor Contracts Contracts Insurance 119

PlannerWire

FEBRUARY 11, 2020

But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. And if you are planning to include interactive events and/or alcohol, you had better be thinking insurance. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. To avoid any roadblocks come load in time, have your Certificate of Insurance (COI) up-to-date and ready.

Planner 81

Planner Vendor Insurance Contracts 81

Endless Events

NOVEMBER 14, 2019

Thuy is a fan of COI or a Certificate of Insurance. “I use it maybe like every week asking for supplier partners to send their COIs additionally insured to us”, she explains. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. Text Expander.

Events 166

Events Insurance Contracts Contracts 166

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. With the Summer Olympic Games in Tokyo postponed to 2021 , some of the biggest insurance firms in the world are breathing an enormous sigh of relief.

Contracts 57

Contracts Contracts Insurance Government 57

Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Additionally, it provides helpful advice on legal requirements, insurance, and risk management that should be taken into consideration when preparing for an event.

Location 130

Location Venue Insurance Regulations 130

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes.

Contracts 49

Contracts Contracts Planner Insurance 49

Smart Meetings

DECEMBER 8, 2021

That could be why more than two-thirds (71 percent) of respondents to our meeting planner survey say free-flowing alcohol at events now concern them from a duty-of-care perspective. Several respondent planners offered tips and techniques. Others planners say they have found surprising acceptance for serving only beer and wine. “So

Insurance 130

Insurance Planner Trade Show Attendee 130

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. But just how much do event planners make for all of that work? First, exactly what does an event planner get paid to do? Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers.

Insurance 26

Insurance Transportation Vendor Planner 26

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Remote Sustainability Contracts 130

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Remote Sustainability Contracts 130

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Remote Sustainability Contracts 130

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Remote Sustainability Contracts 130

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Remote Sustainability Contracts 130

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? What about insurance? What is insurance for corporate events? What role does the venue play in the acquisition of insurance for the event? For larger and more complex events, be open to sending out invitations even a year or more ahead of time. testimonials?)

Venue 100

Venue Insurance Audience Proposal 100

Social Tables

FEBRUARY 17, 2017

Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. As soon as you find out who you want to hire, make sure they are certified by meeting the basic requirements as mandated by health departments and insurance agencies.

Vendor 122

Vendor Certification Preparation Contracts 122

Skift Meetings

AUGUST 19, 2024

Meeting planners have been seeing more “Open to Work” badges on LinkedIn and hearing from colleagues who left in-house jobs to start their own firms. The planner employee base was forever changed after Covid,“ he continued. She now finds herself contracting for fellow FICP members.

Contracts 61

Contracts Contracts Meeting Insurance 61

Smart Meetings

NOVEMBER 16, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Remote Contracts 130

Smart Meetings

NOVEMBER 16, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Remote Contracts 130