MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. As soon as you find out who you want to hire, make sure they are certified by meeting the basic requirements as mandated by health departments and insurance agencies. Certifications. Preparation.

Vendor 122

Vendor Certification Preparation Contracts 122

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. Can we add that onto our contract?” Who are your vendors? ” Oh, yikes.

Venue 321

Venue Contracts Contracts Conference 321

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Make sure you plan for an emergency fund and insurance to cover such unexpected events. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Insurance 26

Insurance Transportation Vendor Planner 26

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 81

Planner Vendor Insurance Contracts 81

Bizzaboo

SEPTEMBER 1, 2023

Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers? What types of insurance coverage does the venue have?

Venue 93

Venue Booking Conference Vendor 93

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Purchase engagement ring insurance. Consider wedding insurance. The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

MeetingsNet

JANUARY 31, 2018

Note that to claim a “frustration of purpose,” the purpose must be clearly stated in the contract so that both parties are aware of it. . If you have to pay a minor amount on the original contract, but you will more than make up for it by moving your meeting to a location where people want to go, it’s a good business decision.

Meeting 65

Meeting Contracts Contracts Insurance 65

AltexSoft Travel

MARCH 13, 2020

It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them. IATA prohibits airlines from discounting published fares , or airfares available to all vendors. Large wholesalers have contracts with all main Global Distribution Systems or GDSs.

Airlines 113

Airlines Travel Agent Publishing B2B 113

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 84

Meeting Insurance Virtual Events Preparation 84

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

Convene by PCMA

JANUARY 27, 2022

For attendees, there is still the risk of testing positive and losing the financial investment they’ve made in the trip — although some travel insurance policies may cover some of those costs. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”. Then there is the issue of cost.

Logistics 98

Logistics Venue Insurance Attendee 98

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) sharing the event on their social networks) Finalize paperwork.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies.

Management 97

Management Automation Social Media Communications 97

Eventtia

JUNE 2, 2023

Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings.

Organization 91

Organization Social Media Insurance Events 91

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Event Insurance. Vendors, Sponsors, and Staff. 9 Live Event Safety Measures. Source: Bizzabo.

Communications 98

Communications Communications Virtual Events Events 98

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. If possible, have contracts finalized and signed.

Sponsors 62

Sponsors Social Media Registration Events 62

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Insurance and liability: Seek information on the venue’s insurance coverage and liability policies. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

National Association For Catering ane Events

OCTOBER 13, 2021

Knowing the reputable vendors in your area isn’t just great for establishing trust but will help you earn referral business as you’re starting out. For example, you need to procure the right insurance to protect your brand, your team, and your clients. Do you have an ironclad contract ready to go?

Venue 52

Venue Social Media Prospect Insurance 52

Brightspot Incentive Events

FEBRUARY 15, 2023

A bit of good news is that hotel rooms were likely contracted long ago before inflation surged, so hotel costs for company trips or incentive trips should be fixed with no risk of budget variances (unless the company exceeds its room block, forcing it to pay higher rates for incremental rooms).

Incentives 52

Incentives Travel Travel Contracts 52

Eventtia

OCTOBER 9, 2023

Ensure adequate insurance. They’ll often be the point of contact for vendors, stakeholders, and customers. Once an agreement is reached, ensure all terms are laid out in a written contract. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured.

Event Planning 88

Event Planning Retail Registration Social Media 88

AltexSoft Travel

OCTOBER 24, 2020

Ancillaries are extra sales that cover everything from seat selection to insurance and transfers that are available directly on airline websites. In 2020, they published a contract opportunity called Passenger Self Screening Systems for Aviation Checkpoint looking for manufacturers who would create this technology.

Technology 69

Technology Technology Travel Travel 69

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event. Vicky’s team creates standard company contract clauses that auto-populate on every RFP.

Social Media 40

Social Media Events Automation Planner 40

ADMEI

MAY 19, 2021

And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. They develop the bid, hire and manage the sub-contractors, relate to all outside agencies for permits, insurance, etc., If the client advances to contract, the Letter becomes null and void. PROPOSAL PROCESS.

Proposal 190

Proposal Contracts Contracts Destination Management 190

Smart Meetings

MAY 25, 2021

And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. They develop the bid, hire and manage subcontractors, relate to all outside agencies for permits, insurance, etc., The letter also sets a time frame for progressing to a contract. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Vendor 162

Redfin

MAY 9, 2022

If you’re not a regular W-2 employee because you’re an independent contractor or something, you’ll likely need to prove your earnings by providing a copy of your tax returns, 1099s, or client contracts. . Vehicle registration and proof of insurance. There are pets that insurance companies don’t accept for insured properties.

Insurance 59

Insurance Banking Prospect Contracts 59

AltexSoft Travel

SEPTEMBER 23, 2022

In this article, we’ll focus on the GDS part which serves as a mediator between travel providers and travel vendors. After signing a contract, you’ll be allowed to build and test your integrations against test data in the Enterprise APIs sandbox. Enterprise clients pay a monthly fee negotiated in the contract for access to the system.

Airlines 52

Airlines Booking Automation Certification 52

Convene by PCMA

MARCH 26, 2025

Throughout the lead-up to the show, Teplitz handled much of the legwork for collecting contracts and insurance as Stickles worked with Freeman to educate these vendors on the nuances of working in a convention environment versus their standard pop-up retail experience.

Conference 52

Conference Retail Meeting Insurance 52