Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A properly implemented procurement process directly impacts the bottom line, operational efficiency and the quality of products or services. Step 4: Site Tour and Evaluation Thoroughness and attention to detail are key.

Conference 246

Conference Site Selection Logistics Contracts 246

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. Nguyen suggested asking vendors what exactly is included in the total price tag.

Vendor 246

Vendor Meeting Planner Events 246

Endless Events

JUNE 10, 2020

Is it there so people can learn about new product ideas? Is it so they can go close a deal and get the new order placed for the year for the product that they need? Are they there to sign contracts and close deals? Are they there to showcase and launch a new product? Now, think about on-demand product demos.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Certification 105

Endless Events

OCTOBER 12, 2018

In-room AV production team. If you hire a streaming vendor, they may send a technician to set up and take care of the box. If you know you’ll be live streaming a large portion of your event to people around the world, make sure the venue’s internet can handle it before you sign the venue contract. Find a Vendor.

Remote 298

Remote Vendor Audience Events 298

MeetingsNet

APRIL 4, 2024

A veteran production manager gives advice on what to look for and how to make changes in a property’s agreements before you sign. During his main-stage presentation titled “Mastering Site Inspections for Audiovisual and Production,” Frankel noted that “almost everything is negotiable before you sign the contract.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. This means you are less likely to run into surprises in budget and production down the road. AV production can get expensive, quickly! Know When to Hire Your AV Company.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. And the same way that I hope as well that any vendor would also want to keep my company in check. And how they want to get people into contracts and kind of force you to work with them and things like that.

Vendor 271

Vendor Contracts Contracts Website 271

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Endless Events

APRIL 12, 2019

Specifically, your AV and event production are some of the most crucial factors for success at your event. Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. But AV can seem overwhelming if you aren’t familiar with the terms.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Ideation is productive brainstorming with accountability.

Planner 235

Planner Meeting Training Audience 235

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. Building good, long-lasting relationships with your vendors goes a long way.

Events 308

Events Vendor Technology Technology 308

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Social Media 120

Endless Events

SEPTEMBER 9, 2021

” “The vendors that live in both the corporate and the social world are okay right now because there’s such a flood for social coming back,” he explains. Can we really afford to lose key team members and productivity and make people sick because we’ve made them go to a show?

Regulations 311

Regulations Social Media Organization Contracts 311

Smart Meetings

AUGUST 16, 2018

Ask the vendors to use reusable containers rather than disposable items. Here are some tips to prolong the usefulness of your products without expending any extra money or energy: Repurpose and reuse packaging materials and plastic film. Try and avoid single servings as much as possible and serve condiments in bulk. Food service.

Manufacturing 170

Manufacturing Events Venue Contracts 170

Endless Events

JULY 14, 2022

“We’re managing multiple vendors and lots of attendees, and our job is to know if we have a margin on the event. If I told an event planner to talk to vendors about what furniture to use, or build a budget that determines your financial ROIs , they’re going to go after the design aspect. ” . .

Management 194

Management Events Event Apps Vendor 194

MeetingsNet

NOVEMBER 8, 2022

While audiovisual, production, and event technology have long been budgetary sore points, they’re even more expensive these days. Here are 22 ideas to consider—some basic, some unconventional— that could bring down your event technology and production costs. Talk it out with your AV vendor. Get quotes from multiple AV vendors.

Vendor 122

Vendor Events Contracts Contracts 122

Endless Events

MARCH 22, 2019

10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. Beware of Free Internet Services . Now we are starting to see a similar fee arise with the Internet. It’s a giant cost!

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Social Tables

MAY 30, 2019

You can also always borrow decor from other people’s parties and style it in a way that puts your own personal touch on their products. To give you an idea of how much is appropriate, children’s party entertainers usually expect $15-$20 in tips each while wedding vendors like chefs often see anywhere from $50 to $100 an event, on average.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

APRIL 20, 2023

Not starting early enough Leah McCrae, Director of Strike Productions, believes one of the most common mistakes event planners make is failing to allot enough time to successfully plan and execute an event. Complicated vendor setup. Event insurance can help protect event planners from vendor-related liability and expenses.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

NOVEMBER 7, 2018

Production assistant? So you’ll see this with a lot of event production companies. Usually, this person is working with vendors. Production Manager . All right, next up you see also another position that’s kind of similar to the technical director, which is the production manager. Technical director?

Production 227

Production Management Vendor Rehearsal 227

Alcor Mice

MAY 5, 2021

Event production is the careful planning, coordination and execution of every element in an event. It goes above planning and combines management with creative and technical production with the purpose of creating a unique and memorable event experience for your clients. Who Are Involved?

Production 52

Production Contracts Contracts Vendor 52

Social Tables

JANUARY 17, 2018

It could be anything from fundraising or celebrating employee success to imparting information or launching a new product. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select. Event Objectives.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Endless Events

AUGUST 9, 2019

if you’re indeed planning a concert, you will want to involve your production company in the whole ordeal, especially with the artists your bringing in. When you hit the rigging section, make sure you ask your vendor for a diagram or plot. So, it’s pretty clear that we’re looking at a concert AV audit.

Proposal 184

Proposal Contracts Contracts Vendor 184

Social Tables

NOVEMBER 23, 2017

They help establish a brand, market products, gain clientele, raise funds, and increase employee morale. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Events serve an important business purpose.

Attendee 156

Attendee Social Media Entertainment Banking 156

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. Can you beat this vendor? And I might think I need something but you’re the expert, and that’s why I work with a handful of selected trusted supplier partners, vendors” Nick’s Take.

Events 289

Events Logistics Vendor Proposal 289

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 91

Planner Vendor Insurance Contracts 91

Social Tables

DECEMBER 13, 2016

The design stage is also a good time to finalize a clients allotted budget and narrow down the vendor options to form a suitable team of professionals that will help turn the couple’s dreams into a reality. I tend to give this phase about three to four month before jumping into planning and production.

Vendor 96

Vendor Logistics Events Contracts 96

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Prices for services or products might escalate due to demand surges, seasonal variations, or external economic factors.

Vendor 117

Vendor Events Venue Entertainment 117

Eventtia

NOVEMBER 10, 2023

Whether setting up a pop-up store or planning a large-scale product launch, the right event platform facilitates all planning operations, enhances attendees’ experience, and provides invaluable data and actionable insights. This can result in missed opportunities, overlooked details, and reduced productivity.

Management 117

Management Registration Vendor Automation 117

Endless Events

APRIL 27, 2023

By the time they came to me, the contract was signed, and I was just fulfilling it.” After years of doing this, I realized people don’t care about the end product.” Production. “A A production company could give away its services most of the week from requests,” continues Nick. “I

Sponsors 177

Sponsors Events Attendee Audience 177

Alcor Mice

APRIL 14, 2021

The event production market is expected to grow at a significant rate in these upcoming years, both in its scope and in its applications. New emerging trends in the last two years have inspired event production companies to start thinking of new business models and implementations in order to keep up with consumer demands. PREPARATION.

Production 52

Production Vendor Events Preparation 52

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% Be sure to ask the vendor to walk you through an in-person conference registration setup to see what it looks like from start to finish. Do I have to sign a multi-year contract?

Management 98

Management Registration Vendor Event Apps 98

Convene by PCMA

OCTOBER 7, 2021

I’m the one that is securing those production vendors to come in and capture my content and to stream my event. I’m not the one who’s actually doing it — I’m the one signing the contract and paying for it. “My role in that has always been — I’m the lead, I’m the customer,” Monroe said.

Virtual Events 111

Virtual Events Remote Contracts Contracts 111