Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Proposal 149

Proposal Communications Communications Venue 149

Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Proposal 100

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. Nguyen ( in photo ) provided a real-life example: Just 30 days out from a technology company’s 3,000-person customer conference, one executive came to Nguyen and said he wanted to change the venue for an evening reception.

Rehearsal 114

Rehearsal Contracts Contracts Proposal 114

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. There are new rules, clauses, and regulations to be mindful of. Be Detailed Upfront.

Contracts 52

Contracts Contracts Proposal Incentives 52

Endless Events

FEBRUARY 6, 2023

I shared my world-famous request for a proposal (RFP) back in the day. Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So It isn’t going to work.

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

MAY 30, 2019

In this post: Items Needed for a Birthday Party Party Planning Tips: 2-3 Months Before Party Planning Tips: 1 Month Before Party Planning Tips: 1 Week Before Party Planning Tips: 1 Day Before Party Planning Tips: Day of Party Party Planning Tips for Working with Venues What does a successful party look like? Book an event venue.

Venue 199

Venue Entertainment Preparation Event Planning 199

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Endless Events

AUGUST 9, 2019

And this is fantastic because you can show it to the band and the venue, making your event that much better! Same goes for the venue! Don’t shy away on saying that this is what you expect, you see what’s being presented, and you won’t accept anything less than what’s being proposed. AV Quote Audit #2.

Proposal 184

Proposal Contracts Contracts Vendor 184

ITA Group

AUGUST 3, 2021

So, making your proposal more memorable can help you land the sponsors you need who are often operating on a limited budget. Consider Venue Sponsorship Options. Venue in-kind items or contracted concessions can be your best friend. Whenever you are thinking of something you need to pay for, get creative with your venue.

Sponsors 98

Sponsors Contracts Contracts Proposal 98

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Contracts Proposal Planner 98

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. How to plan an event budget For a normal event, most of your money is going to go toward the venue rental, food and beverage costs, and A/V needs. Find a venue that fits your event purpose (and budget!).

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. But it’s better to keep these piles of contracts, vendor agreements, and proposals organized and out of sight until needed. Form relationships with wedding event venues.

Vendor 134

Vendor Contracts Contracts Planner 134

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Proposal 105

Proposal Incentives Contracts Contracts 105

Traveler's Q

MARCH 2, 2023

Choose an easily accessible venue Going over the top for your venue can be counter-productive, especially if you’re not planning an event for the super-rich to attend The harder the venue is to reserve, the harder it will be to efficiently manage your event.

Organization 100

Organization Contracts Contracts Events 100

Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

MeetingsNet

NOVEMBER 8, 2022

In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. • Negotiate multi-year contracts with the same venue or hotel chain. Event-Tech.

Venue 52

Venue Contracts Contracts Proposal 52

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 117

Management Registration Vendor Proposal 117

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! When you are at your venue, you may hear “If you use this AV company we will give you the internet for free.” We have heard of WiFi costing upwards of 30K at venues. We will break them down live on air showing you the good, the bad and the ugly.

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Eventtia

FEBRUARY 27, 2024

Tripleseat Tripleseat is a software company that delivers event management solutions for the hospitality industry, targeting restaurants, hotels, and venues. Additionally, Tripleseat provides features for online booking, guest management, and direct communication between venues and clients.

Platform 62

Platform Hospitality Logistics Proposal 62

PRA

APRIL 20, 2021

We just recently developed an Immersive Theater Concept at an iconic historic venue (Dinah Shore’s House). I’ve pitched versions of it in my proposals for years and always find myself going back to it for inspiration. Fun Fact: Kristi has a recording contract and worked with the top concert producers in the world!

Training 98

Training Proposal Contracts Contracts 98

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 96

Management Registration Vendor Proposal 96

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venue 40

Venue Contracts Contracts Online 40

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors. After, carefully document your time and receipts so your records are easy to reference if needed.

Planner 99

Planner Contracts Contracts Vendor 99

Travel Daily Media

JANUARY 18, 2021

Founder of DMCfinder.co.uk , Ms Jo Joshi offers regional DMCs the gift of exposure to MICE and Event Buyers across the world via its online portal for MICE Request For Proposals (RFPs). If you would like further information or would like to list your Venue or DMC on DMCFinder.co.uk please contact Jo on jo@dmcfinder.co.uk.

Proposal 52

Proposal Destination Management Incentives Contracts 52

Meeting Tomorrow

MAY 7, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. ” Be prepared to elaborate on the main components in a quote or proposal. It happens. Ok, deep breaths. You may get quotes back and ask yourself, “Why do I need a mixer, exactly?”

Speakers 60

Speakers Proposal Contracts Contracts 60

Meeting Tomorrow

APRIL 17, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. Be prepared to elaborate on the main components in a quote or proposal. It happens. Ok, deep breaths. You may get quotes back and ask yourself, “Why do I need a mixer, exactly?” Is the theme on-point?

Proposal 60

Proposal Speakers Contracts Event Technology 60

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

MARCH 10, 2021

“Learn best practices in venue selection; creating a theme; how to select and work with caterers, florists, bands, printers, and more. You get self-paced lessons and templates for key items such as contracts and task lists that remove the guesswork. Learn to be part of a team, and to lead that team as well.”

Online 78

Online Planner Certification Training 78

Social Tables

MAY 16, 2019

Experts say the most common wedding color mistakes include: forgetting to factor in your venue colors, waiting too long to choose, and picking bridesmaids colors that don’t flatter your party. Reserve your venues. Book your rehearsal and rehearsal-dinner venues. Request a PDF floor plan from your venue. Pick a date.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Travel Daily Media

SEPTEMBER 15, 2019

For small meetings, get access to basic services at fixed prices per person, with a tailor-made proposal that lets you adjust and control costs. Access to contracted Rates. No sweat in planning big events with the guarantee that you only get the best possible price. Appropriate locations and features for your MICE needs.

Management 52

Management B2B Booking Proposal 52

Stova

DECEMBER 19, 2024

Look for an EMS solution that handles registration, venue sourcing, attendee tracking, analytics, and reporting. Venue Sourcing Solutions: Get Better Options, Faster In todays compressed market , smart venue selection requires robust technology. Streamline venue sourcing. Power negotiations.

Attendee 52

Attendee Sponsors Event Apps Registration 52

Alcor Mice

APRIL 24, 2021

Your list should start with the things you know you will definitely need, these include: venue options, a production team, marketing, food and beverage providers, and maybe even decorators. Venue Sourcing. Searching for the right venue can be both challenging and time consuming. Production Team. Decorators and Food and Beverage.

Vendor 52

Vendor B2C Preparation Events 52

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Reach out to potential partners and influencers with a clear and enticing proposal. Provide essential information: Mention the date, time, and venue.

Event Planning 88

Event Planning Retail Registration Social Media 88

Eventtia

OCTOBER 10, 2023

Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications. Scope of Service : Ensure that the scope of services you receive is clearly defined in the contract.

Registration 118

Registration Online Automation Platform 118