Convene by PCMA

DECEMBER 9, 2024

Technology while planners comments dont indicate a resistance to the proliferation of tech tools, they expressed some frustration about slow adoption, being able to stay abreast of new tools and platforms, and finding staff with tech skills, including AI experience.

Planner 115

Planner Registration Events Logistics 115

Endless Events

OCTOBER 12, 2018

There’s a lot of benefits to live streaming events, but truly successful live streamed events are more about audience engagement and less about technology. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Find a Vendor. In general, you get what you pay for with live stream vendors.

Remote 298

Remote Vendor Audience Events 298

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Certification 105

Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. And the same way that I hope as well that any vendor would also want to keep my company in check. And how they want to get people into contracts and kind of force you to work with them and things like that.

Vendor 271

Vendor Contracts Contracts Website 271

Endless Events

AUGUST 22, 2018

New AV equipment is coming out all the time, and it can be hard to keep track of the advancements in technology. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. Your AV vendor should be able to clearly explain the reasons for transportations costs within the quote.

Contracts 523

Contracts Contracts Vendor Transportation 523

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

Vendor 246

Vendor Virtual Events Audience Venue 246

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. Building good, long-lasting relationships with your vendors goes a long way.

Events 308

Events Vendor Technology Technology 308

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. It’s great to have this awesome piece of technology, but in reality, it’s not needed because it’s just over-scoping of what’s necessary.” “So You might think all the baggage will go away, right?

Contracts 177

Contracts Contracts Events Vendor 177

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. Why is AV priced the way it is? How can you save money on AV? How can you be sure you get the right equipment? Closing The Gap.

Education 299

Education Events Vendor Regulations 299

Social Tables

OCTOBER 5, 2023

In a rapidly evolving digital landscape, event technology continues to push the boundaries of what’s possible. In this article, we’ll delve into the cutting-edge and up-and-coming event technology options that are reshaping the industry and catering to the diverse needs of event planners, venues, and attendees alike.

Event Technology 88

Event Technology Technology Technology Vendor 88

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. “It

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

SEPTEMBER 9, 2021

” “The vendors that live in both the corporate and the social world are okay right now because there’s such a flood for social coming back,” he explains. Also with where we’re at right now in technology, some opportunities can mitigate the risk to the organization while still accomplishing goals,” he adds.

Regulations 311

Regulations Social Media Organization Contracts 311

Endless Events

MARCH 22, 2019

10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. We all know technology seems to break at the absolute time, so cover your bases and have a backup! It’s a giant cost!

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. Sometimes, unfortunately, that is easier said than done.

Planner 235

Planner Meeting Training Audience 235

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. While audiovisual, production, and event technology have long been budgetary sore points, they’re even more expensive these days. Talk it out with your AV vendor. Want more?

Vendor 121

Vendor Events Contracts Contracts 121

Social Tables

APRIL 20, 2023

Before we dig deeper into the discussion of individual errors, here are some big-picture strategies to help you avoid common event planning mistakes: Keep up with event planning trends and technological developments to stay ahead of the competition. Complicated vendor setup. Research local events that overlap with your function.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 14, 2022

“We’re managing multiple vendors and lots of attendees, and our job is to know if we have a margin on the event. If I told an event planner to talk to vendors about what furniture to use, or build a budget that determines your financial ROIs , they’re going to go after the design aspect. ” . .

Management 194

Management Events Event Apps Vendor 194

Endless Events

FEBRUARY 6, 2019

Brandt Krueger of Event Technology Consulting will be walking us through commonly heard s**t AV people say, as well as why they say it. This Whiteboard Wednesday is all about the *?#! AV people say. If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! Don’t Force Us to Understaff.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Endless Events

AUGUST 9, 2019

Even though you’re in the industry, that doesn’t mean you’ll be familiar with everything that’s on the technology side. When you hit the rigging section, make sure you ask your vendor for a diagram or plot. And looking at the AV quotes easily becomes a bit of a puzzle, especially because no two are the same.

Proposal 184

Proposal Contracts Contracts Vendor 184

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% of attendees say they expect in-person conferences to use modern technology (e.g. wearable event technology) ( Bizzabo , 2023) 67.5% Do I have to sign a multi-year contract?

Management 98

Management Registration Vendor Event Apps 98

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Competence with event technologies are crucial—but technologies are constantly changing and it's something many end up having to learn on the fly.

Planner 81

Planner Vendor Insurance Contracts 81

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Stova

JULY 17, 2023

In recent years, the event industry has witnessed a rapid evolution driven by technological advancements. From virtual conferences to interactive event apps, technology has revolutionized the way events are planned, executed, and experienced. This means organizers have more time to spend on the show floor.

Event Technology 52

Event Technology Technology Technology Platform 52

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Bizzaboo

MARCH 15, 2023

Techsytalk Techsytalk is a digital platform with more than 550 members that bridges the gap between event technology and the event planner. Published by the parent company to Trade Show News Network ( TSNN.com ), Corporate Event News offers venue news, event marketing insights, tips on vendor sourcing, content creation, upskilling, and more.

Website 98

Website Planner Certification Publishing 98

Social Tables

APRIL 17, 2019

Both properties and planners need to create consistent systems that minimize communicative pain points, doing so through a mix of smart internal processes and innovative technologies that streamline them. of event professionals believe venues need to invest more in event technology for groups and meetings. ” 17.

Proposal 149

Proposal Communications Communications Venue 149

Eventtia

NOVEMBER 10, 2023

Integration non-negotiables ensure that your software can work harmoniously with your existing technology stack. Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria. Discover how Eventtia compares with other event management software vendors.

Management 117

Management Registration Vendor Proposal 117

MeetingsNet

JUNE 22, 2023

In terms of job responsibilities within the travel department, 47 percent of respondents say that their team is populated by “jacks of all trades” who handle a wide variety of duties, while 26 percent have teams with specialized roles such as handling RFPs and contracts, overseeing travel-vendor relationships, and managing technology.

Management 92

Management Travel Travel Human Resources 92

Bizzaboo

AUGUST 30, 2023

So, experiment and create a custom event technology stack that fits your needs and budget. Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiating with vendors doesn’t merely revolve around reducing prices; it’s about striking a balance where both parties find value.

Event Planning 95

Event Planning Vendor Events Automation 95

AltexSoft Travel

OCTOBER 24, 2020

Self-service technology has been sporadically implemented at different stages of travel experience, and different locations as well. But the growing need for self-service technologies only shows how lacking it is in certain areas and where the potential lies. Let’s go through these technologies.

Technology 69

Technology Technology Travel Travel 69

Endless Events

MARCH 11, 2019

Intro: Welcome to the Event Tech Podcast were we explore the ever-evolving world of event technology every week. It’s not gonna be the vendor’s responsibility. Will and Brandt will share their top three ways to protect your events information, how and what cyber attackers will look for, personal anecdotes and more.

Events 269

Events Registration Networking Banking 269

Stova

MARCH 7, 2023

What matters most in event technology in the year ahead? Having a partner that knows what the market wants now and which technologies will matter most is important, but with hundreds of options available, how do you find the right fit? Read on to learn how to leverage technology to bypass the hurdles and thrive in 2023 and beyond. #1.

Event Technology 52

Event Technology Technology Technology Platform 52