Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. As you read through what you should include in your virtual event RFP document, some things will be very familiar. How often do you want to meet with your vendors?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

SEPTEMBER 22, 2021

That’s why the event timeline serves as a guiding document that sets expectations and deadlines for each individual member of the event staff. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers.

Vendor 334

Vendor Registration Events Speakers 334

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Traveler's Q

FEBRUARY 16, 2023

Within 1 to 2 weeks Pick up your dress/tux Confirm your travel plans Ensure you have the proper cash (in the right currency!)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Endless Events

JANUARY 9, 2023

Every time there was a change in the program, you had to update documents manually. I can input costs in terms of time, vendor expenses, and flights. Similar to sending speakers a link to put in their info, vendors can also receive a link. This is especially important for large events managing large budgets or a lot of vendors.

Management 177

Management Vendor Events Platform 177

Smart Meetings

OCTOBER 8, 2024

Identify community organizations and establish vendor and supplier relationships. Whether or not you are a signatory or supporter [of NZCE],” says Rees, “it is a free of charge initiative where the process progresses and documentation is there for the entire industry to utilize in their journey towards net zero.”

Trade Show 246

Trade Show Sustainability Conference Vendor 246

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. “We call it a sponsorship marketplace.

Production 282

Production Management B2B Meeting 282

Endless Events

JUNE 10, 2022

If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. Don’t forget to include your vendors in this exercise as well, especially if they are also present during the event. Start planning. Have an agenda.

Meeting 348

Meeting Sponsors Audience Events 348

Endless Events

APRIL 9, 2021

Check out the full document to know how much you can expect to spend on each! Includes everything from Google ads to vendor and sponsor associated costs. Depending on the scale and scope of the experience, the costs associated with each of the aspects presented in the checklist can vary widely, but we added ballpark figures for them.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

AltexSoft Travel

JULY 3, 2020

This organization facilitates discussion around hotel technologies, and joins: hospitality businesses, technology vendors, and. Vendor Advisory Council represents a council of technological vendor executives that also provide consulting and support to the Board of Governors. Vendor membership is dedicated to technology vendors.

Hospitality 76

Hospitality Technology Technology Publishing 76

Endless Events

FEBRUARY 7, 2019

Trello is an effective way to connect with others, share documents, give assignments, and create checklists. Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers.

Planner 396

Planner Management Automation Vendor 396

MeetingsNet

FEBRUARY 10, 2023

The ISO says reporting on emissions must be impartial, evidence-based, fair, documented, and conservative. Documentation is key for sustainability claims. There are principles that apply to this reporting from the International Standards Organization.

Sustainability 59

Sustainability Meeting Certification Regulations 59

MeetingsNet

JULY 14, 2023

Ovation’s survey reveals that only 14 percent of respondents say their organization mandates the use of vendors actively working towards net-zero carbon events. We’re still implementing these measures” when asked about mandating sustainable vendors. Only a third said they do not mandate it.

Sustainability 52

Sustainability Vendor Events Planner 52

Endless Events

DECEMBER 18, 2020

As a collaboration tool, the whiteboard allows you to import documents and images that you can edit in real-time from your PC, Mac, or tablet. Even your event partners and vendors can have access to the most important aspects of the strategy and work alongside planners in order to execute an event to perfection.

Remote 324

Remote Virtual Events Technology Technology 324

MeetingPool

MAY 17, 2022

Contracts, company accounts, sensitive documentsThe results seem to be strongly tied to the fact that everyone’s sending and receiving secure documents remotely, more than ever before. In the past year, roughly two-thirds (64%) said the number of secure documents received either stayed the same - or increased.

Technology 52

Technology Technology Telecommunications Contracts 52

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

Social Tables

MAY 6, 2019

Oh and make sure you follow up the meeting with written documentation of everything you’ve discussed. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Clients, vendors, event space managers. It’ll be worth it.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

JUNE 21, 2018

It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly. Ask your vendors the hard questions and make sure their products and practices are safety-compliant too.

Vendor 265

Vendor Events Certification Planner 265

Convene by PCMA

MAY 20, 2024

Honeycomb collaborated with PCMA to work with key vendor partners to collect sustainability metrics and qualitative information on impacts for CL24 Jan. That’s why redesigning RFPs is key for sustainability development, but we must consider it a live document that will be assessed regularly to maximize possibilities globally.”

Certification 59

Certification Sustainability Sponsors Vendor 59

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Well, AV quotes will always be part of an agreement.

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

NOVEMBER 29, 2021

Grip makes it very easy to show interest in other attendees and participating vendors. It provides an immense array of virtual lobby templates to implement as the home page, vendor booth, VIP lounge, or theater. The user’s briefcase allows them to see their notes, connections, and bookmarked users and documents. Albert’s Aha!

Platform 334

Platform Registration Sponsors Events 334

Gavel International

JANUARY 15, 2024

Put together digital documentation that lists all the criteria employees need to meet. However, working with a partner experienced in meeting planning often offers the best options for venues and a bigger network for buying power and vendor choices. Once you have a smaller list, compare vendors that offer the same service or product.

Incentives 52

Incentives Travel Travel Vendor 52

Eventtia

OCTOBER 20, 2022

Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors. If you are evaluating past events, evaluate expense areas you’ve overspent or underspent on, and evaluate which vendors you’d like to keep and which you wouldn’t keep.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Blue Spark Event Design

MAY 3, 2022

Now that we’ve shared our plan with the venue, we need to make sure our vendors are also in the know. To do this, we will prepare a Vendor Sheet to convey pertinent information to our partners. Source and manage event staff. Event elements come in all shapes and sizes. Ensure cohesiveness of design elements.

Event Design 52

Event Design Vendor Communications Communications 52

MeetingsNet

OCTOBER 29, 2018

Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals. These details will make any load in or load out much easier and keep your AV/IT and event vendors happy. Load In / Load Out. Technology Labor. Exhibitor Order Forms.

Planner 91

Planner Vendor Insurance Contracts 91

Brightspot Incentive Events

SEPTEMBER 29, 2020

In addition to weather, other significant causes of event disruption are medical issues, vendor failure, flight cancellations or delays, dietary needs, hotel attrition, program inclusions, and pandemic. Vendor emergency procedures: Make sure to meet with vendors to understand their emergency procedures and communication plans.

Corporate Meeting 52

Corporate Meeting Management Vendor Meeting 52

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. Use platforms such as Capterra to compare and evaluate.

Management 117

Management Registration Vendor Proposal 117

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. The worst thing you can do is assume every vendor and event staff are ready for your event. It might even be helpful to create a document that states each person’s role and send it out to the team. Planning an event? Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Tembusu Events and Communications

AUGUST 26, 2024

This paper seeks to discuss various advantages that accrue to one in hiring an event planner possessing these certification documents. Better Vendor and Third-Party Management The challenges of event planning include vendor monitoring—third-party service providers like catering or locations—ensuring appropriate data protection.

Certification 40

Certification Planner Vendor Regulations 40

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. Add vendor timelines. Choose your venue, caterer, and other main vendors.

Event Planning 138

Event Planning Vendor Events Sponsors 138

AltexSoft Travel

MAY 29, 2023

To apply for IATA accreditation, you will need to: Prepare the following documents: Proof of general business operations Proof of your qualifications Confirmation of travel agent experience Proof of financial viability Register at the Customer Portal. Submit the application form with required documents. Pay the registration fee.

Travel Agent 59

Travel Agent Travel Travel Airlines 59

Smart Meetings

AUGUST 16, 2018

Ask the vendors to use reusable containers rather than disposable items. Use the blank side of your printed documents. You can conserve your energy and resources with these tips: Use napkins instead of disposable plates for “finger foods”. Try and avoid single servings as much as possible and serve condiments in bulk.

Manufacturing 170

Manufacturing Events Vendor Venue 170

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. Use platforms such as Capterra to compare and evaluate.

Management 96

Management Registration Vendor Proposal 96