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Eventsponsors are often crucial contributors to event budgets and therefore highly affect the overall attendee experience and the overall success of the event. However, eventplanners still struggle to secure long-lasting relationships with eventsponsors. Think about your attendees.
Virtual eventplanning is taking the stage as the next big thing in the industry. Ponder this – in a world where technology develops and improves at an impressive speed, it’s our job as events profs to keep up with the motions. So to help you, we put together the ultimate virtual eventplanning checklist!
There’s no room for that in eventplanning. The cornerstone of a successful event is a dream eventplanning team where everyone has a role to play and eagerly contributes to the success of the event. It’s impossible to put together an event on your own. Committees where people butt heads and argue.
As an eventplanner, you’re juggling a dozen or more balls. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. Includes everything you need for event management on the free plan. Pros: Offers everything eventplanners need on the free plan.
With the threat of COVID-19 planners are facing mandates and calls to cancel events globally. Event profs around the world are facing the challenge of turning their in-person event into a virtual event and fast. This will allow you to make decisions based on the needs of your event and cut out what you don’t need.
Check out this blog I wrote for Eventoozi about one of techsytalk.com’s favorite subjects – EventPlanning Tools! Planning an event, whether it’s a corporate event, networking event or fundraiser, is a cumbersome process. Logistics are a bit hairy, even for the most seasoned event professional.
Thanks to an absolute boom of event technology solutions , eventplanners can now craft data-based event strategies and measure their event success better than ever before. Event KPIs (key performance indicators) therefore directly drive event ROI and inform how successful was the event.
They give us concrete advice on building out backup plans and communicating with attendees, sponsors, and exhibitors. Where Are All The Disruption-Proof Events? “Eventplanners are considered to be good at having multiple plans for one event. “We need a technology plan. .”
We get to see a general view of the meeting space on an hour-long site visit, and maybe even some guest rooms, but every eventplanner really cares about the customer service and the guest experience. This is a sponsored post – I received compensation in exchange for writing this review.
Another question is, “What does this mean for corporate eventplanning?”—if MH is releasing its first set of physical NFTs at the fourth annual NFT.NYC event , which began yesterday, June 20, and ends June 23—and it’s also a sponsor of—in the form of rings, as opposed to digital key cards, it’s most common form. “We
Event gamification has revolutionized the way we planevents and measure their success. It boosts audience engagement and helps eventplanners reach their event goals in quantifiable and seamless ways. No wonder it has become one of the most popular benefits of event platforms !
Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place. Feed your eventplanning into your existing marketing calendar. Source EventSponsors One of the biggest hurdles for eventplanners is cost.
To kick off a new week, we’re going to lay out the most common virtual event mistakes. Even though virtual events are set to become the new normal, not many planners have experience with this paradigm. There are still plenty of misconceptions flying around in regards to virtual events. 6 Wrong Sponsors.
Virtual events are one solution to the problem, but sponsors are rarely willing to pay the same rates for virtual events as they do for in-person events. So you need new revenue streams and new opportunities for your sponsors! Exploring the potential of podcasting as a new revenue stream for events!
The most common mistake we’ve noticed is that many eventplanners still plan their virtual or hybrid events based on an in-person-only format. But here’s the situation: the events industry is not going back to how things used to be. Which virtual event platform features to look for? Albert’s Aha!
Event platforms can be an eventplanner’s best friend. They have become the building block of a modern event strategy because they offer continuous audience engagement and help eventplanners measure event ROI in new, better ways. Event ROI Challenges: A Lack Of Analytics.
Whether you’re planning an in-person or virtual program, gaining sponsors is crucial to any successful event. And for virtual event-planning in particular, you need additional tools to connect online attendees from your business to those sponsors.
When we talk about the most popular event platform features , we typically think of registration and ticketing , integrations, gamification, and analytics reporting, for example. But what good are any of those if eventplanners are not taught how to use them or if they stop working mid-event? Who will enter the data?”
The pandemic sped up the adoption of technology and software solutions in the events industry. After all, virtual and hybrid events fully depend on technology. And as eventplanners were somewhat forced into a technological era of eventplanning, many of them started seeing the benefits of event technology.
Achieving longevity and consistent success is a challenge every eventplanner faces Events are not merely one-time occurrences; they should be a strategic investment that yields returns over time. So, what can you do to make sure your event is seen as a necessary strategic tool every year?
When you start planning an event, one of the first things you should do is figure out your eventplanning timeline. The next time you start to plan an event, consider using this helpful guide to create an eventplanning schedule that works for you. What is a long-term eventplanning timeline?
The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. Event professionals have to come to follow-up meetings after events well-prepared.
Promoting your event on social media is a given. However, most planners have a tendency to just stick to prominent social networks like Facebook and Twitter. Never used LinkedIn for event promotion ? Sponsored updates can be seen on a user’s update stream and even on their mobile devices. LinkedIn Sponsored Update.
Of course, every meeting planner out there wants to know about their meeting space. The first thing I noticed, though I didn’t say anything about it, was a dedicated office for their Event Technology Manager, right on the meeting floor level. Although this post is sponsored, all opinions are my own. Photo by Liz King.
Eventplanning consistently ranks as one of most stressful jobs in the U.S. Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix eventplanning mistakes, or balance dozens of last-minute event changes, eventplanners have plenty of reasons to feel stressed.
After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Over the course of these challenging months, many event profs came to us with a series of different problems and doubts. What does your sponsor forecast look like?
There, she began working closely with the eventplanner. “As In the app, participants build their schedules, check in to sessions, complete surveys and connect with speakers, sponsors and one another. To manage the team communication necessary to execute a great event, Dolecki develops a staff playbook.
Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!
Event profs have heard it time and time again: hybrid events are the way of the future in the events industry. Two years later, they are one of the most important event trends of 2022. However, many eventplanners still ask: what are the benefits of hybrid events? Hybrid Events Are More Sustainable.
Getting caught up in the glitz and sparkle of planning an event is easy. Attendees should enjoy your event, but planning an event isn’t a pure act of kindness. As an eventplanner, you host events to get results. But even so, you’ve got to ensure your event is a money-maker for your company.
She notes that, indeed, some events look a lot like 2019 in 2022. What would the Brew Crew have eventplanners do to plan better events? This is a well-rounded and pragmatic episode that touches upon the reality of eventplanning, budgeting, event marketing, event strategy, proving event ROI, and more.
Then you feed the data into amazing algorithms which translate boring ol’ numbers into insights – insights that allow eventplanners like you to mold and refine the event so attendees have the best experience possible. After all, eventplanners have been crowdshaping for years, from their gut feelings.
While we were cooped up inside our homes, waiting for the return to in-person events , many event technology companies got to work and came up with amazing software solutions that make the event registration process even more valuable to eventplanners. Event Registration Basics.
We’re living in a world where attendees are inundated with millions of brands and marketing initiatives, eventplanners and companies. You’re searching for the formula of how to get eventsponsors that will positively resonate with your attendees. Relationship 2: Company and Sponsors. Click To Tweet.
Eventplanners are often too busy with the actual event to even worry about what will happen next. Be it virtual, hybrid, or live, eventplanning is exhausting. But coming up with a post-event strategy is something we highly encourage you to do. Event video storage can make all of these wishes come true!
Instead, schedule wisely, see if you can pick out a date when there are no other events. Every eventplanner needs staff for their events. Without your own people helping with everything, there can be no event. Finding a partner or a sponsor oftentimes isn’t easy. Look for volunteers. It’s plain and simple.
As an eventplanner, you know virtual and in-person events require a completely different setup. But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. And how can you get more mileage out of this in-person event?
While travel might be exciting, eventplanners know that it can be tough at times. Check out our free eventplanning checklist to make sure your next event runs smoothly and stress-free. Put your sponsors front and center and give them an opportunity for exposure they could only get at your event.
Our goal is to help you excel in your eventplanning endeavors. By addressing and overcoming these obstacles, we aim to simplify your planning process, enhance your events, and significantly improve your return on investment. We’re committed to ensuring the best possible outcomes for you and your events!
Understandably, the advent of virtual events came to shake the very core of the industry. With countries shutting down and social distancing measures put in place, virtual experiences are the only choice planners have to stay afloat. Obviously, a virtual event platform is an integral part of the entire experience.
But the importance of networking often gets overlooked in the grand scheme of the eventplanning process. Eventplanners often offer cocktail mixers as a relaxed way to get to know one another. They can then see an entire list of different challenges relating to the event. But it shouldn’t. I have been to Italy.
When it came to challenges facing eventplanners, we asked: “What’s the biggest change you’ve seen since you started working in our industry?”. In Social Tables’ latest trend report, 35% of planners we surveyed told us that the arrival of event technology has made the most noticeable impact on the industry.
Friends and family are already gathering for casual meet-ups, and smaller-scale events are popping up everywhere, signaling that our industry might be ready to make a slow return to its former state – and even achieve higher heights, given that the lessons learned don’t go to waste. The Role Of Hybrid In The Return To Live Events.
Finding sponsors for events can be difficult especially if you don’t have a core set of sponsors established. What companies do you know of that can join your event and be of added value? When businesses agree to sponsor your event they are wanting to increase their sales and build their brand.
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