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Or is it much earlier, at event registration? Since event registration is the first point of contact for your attendees, we think it’s important to make the best of it! In this blog post, we explore how to set up event registration and mention exciting features that will take your event to the next level.
While event organizers are getting good at planning in-person, hybrid and online events, booking the right speakers and keeping attendees engaged are still some of the biggest challenges. With online events especially, attendees can get distracted by looking at their phones or trying to multitask during presentations.
So, what can you do to make large online events more engaging? Registration and/or attendance rates are declining. Tools for boosting online event engagement. Fortunately, there are a number of ways to make online events more engaging, some based on tried-and-true methods for engaging in-person audiences. Listen to them.
We know how to build trust face to face at live events, but now, when everything is moving into the virtual world, we need to learn how to build trust online with our clients, supplier sponsors and other stakeholders. How does building trust online differ from building trust at face-to-face events? How do you build trust online? .
In recent years, many event organizers have observed a notable trend: despite offering enticing early bird registration discounts, many attendees are hesitant to commit to conferences well in advance. Networking Opportunities: Early access to networking events or one-on-one sessions with keynote speakers.
Registration & Attendee KPIs. Number of total registrations. Pageviews on the registration microsite. Speaker profile visits. Speakers logged in : number or %. Average speaker rating. Most/least bookmarked speakers. People online per time (hour) of day. Happy planning! Presenter KPIs.
Onlineregistration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. It is especially beneficial for organizers who need to manage a large number of registrations or who need to collect complex attendee data. The short answer is “No.”
It’s hard for the speaker to monitor the chat and answer Q&As while presenting. Rather than being active participants, they just sit and listen to your virtual speaker. Registration & ticketing. By adding traffic analytics to your payment processor, you can see how your attendees got to the registration form.
But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. It’s a good idea to have an event platform for in-person events just in case you need to take your event online at the last minute. How can you track attendee metrics?
As we discussed in our article about virtual attendee engagement , low-quality content and unprepared speakers are a sure way to drive the audience away. This won’t be as disruptive as an ad thrown in the middle of a speaker’s session, but still alerts the attendees’ minds to the existence of the sponsor.
The venue was perfect and the speakers top-notch. No wonder registrations soared off the charts. Speakers want to present remotely, and attendees and sponsors are starting to drop off. What if travel policies change, and speakers, attendees and sponsors start to cancel? What if registrants are divided?
However, it does not focus on event management tools, registration , streaming software, or your average webinar platforms. A note to planners : Registration and onsite services appear to be in the earlier stages of development, but the easy login experience makes it simple for the users once their information is on the platform. .
Beyond the data they provide, it’s also important to provide data security during the event itself when they access their accounts online. Online booking platforms have become important tools for helping professionals find ideal meeting rooms for their audience. Online security is an important aspect of events.
One of the things I’m seeing is that the most successful [virtual events] are making sure you have a team in place to start the online conversation,” Farmanfarmaian said. “If Ultimately, Gaudini believes what most people want is to be heard, and that’s something a speaker, talking for X minutes or hours, can’t fulfill.
But he’s been to many conferences both as an attendee as well as a keynote speaker that he knows all about engagement and networking at events. Our guest is Mark Herschberg , an MIT instructor, the author of The Career Toolkit , speaker, and CTO. “It starts with understanding the value that I deliver as a speaker.
To get the low-down on event engagement Smart Meetings chatted with Amanda Lea Kaiser, speaker, engagement strategist and author of “ Elevating Engagement: Uncommon Strategies for Creating a Thriving Member Community. If somebody on the other side of the registration table even just smiles at me or says, ‘How was your trip?’
Now we’re onto the next challenge: making the virtual event a great online experience. TED Talks are known for their speaker-based content— meaning, no flashy animation or stunts—that gain millions of online views. We were riding the bike while building it, and despite some early stumbles, most of us have mastered the basics.
Now, more than ever, meeting professionals need timely updates about how evolving technology can help them deliver smoother registration, better engagement and more valuable data insights for in-person, virtual and hybrid events. Activities such as trivia challenges that both in-person and online attendees can participate in were big hits.
In today’s digital age, having a successful event website is essential for maximizing your event’s online reach. An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios.
Endless monologues from the speakers wasn’t something attendees loved with in-person, to begin with. In order to combat webinar fatigue, presenters and speakers alike must make a serious effort in order to establish a consistent, engaging dialogue with the audience. The Art of Storytelling.
For instance, you probably read every article under the sun teaching you about virtual audience engagement, sponsorships, speakers, and more. We are eager to share ideas around enhancements you can add, and different approaches you can take to stage your speakers so they look their best. Speaker rehearsals scheduling.
Hybrid events—whether they are conferences, expos or training courses—are meetings that can be accessed in person at a physical location, or remotely via an online platform. Read More : How to Keep the C-level Engaged In-person and Online. Harness the power of social media at every stage. Good luck and enjoy!
“If there’s a little bit of feedback, audio technicians can get closer to the speaker. “Before the pandemic, you just had registration. People understand how to staff registration sufficiently. That can be the person at the registration area with a separate sign that says ‘Need help with the app?
You book the venue, organize speakers, send out tons of invitationsand then sit back, wondering, What is event marketing really doing for my brand? Good speakers, entertaining visuals, or games keep people interested. Keep the buzz going online with social media. Lets be honest: planning an event can feel like a big risk.
Yet, event professionals have the opportunity to create visionary events and plan meetings that replicate the vibrancy and liveliness that existed in person while enjoying the flexibility and safety that a hybrid/online event provides. Read more: How to Tell When You Online Meetings Are Not Engaging Enough-And What to Do About It.
The Association for the Sciences of Limnology and Oceanography (ASLO) has published some useful lessons learned from organizing six online scientific meetings during the COVID-19 pandemic. Online meetings improve access and attendance. Online events make it easier for them to attend. Check it out for full details!
Smart Meetings talked to industry experts for tips on how to produce meaningful experiences for everyone on the registration list. A dedicated online agenda, offering virtual participants features that wouldn’t be available to in-person attendees, can be elevated through a screen. Make it Tangible. Create a Dedicated Experience.
But what is a keynote speaker, exactly, and how do you go about finding the right one? In this post, we take a deep dive into what a keynote speaker is: Who they are, what they do, and where to find them. Well, for starters, harnessing the power of an accomplished and enticing speaker could help take your event to the next level. .
Either way, meeting planners need to organize with both online and physical attendees in mind. It may be listening to a certain speaker, visiting a particular sponsor, connecting with colleagues, or attending a new product demo. Either they found comfort and convenience in the virtual format or they’re still nervous for health reasons.
You will also save money in the long run because you will never need to reprint thousands of programs when you add a speaker or make a change to the schedule. You know that sign-up, registration and scheduling are areas you want to target to become sustainable, but how? Say you are planning an annual conference. Social Media Channels.
For instance, “Q&A systems, there should be no reason, if you have speakers, that you don’t use them. Registration Technology. “Registration isn’t overly complicated”, says Adam. Essentially that’s what a registration form is. Some food for thought!
Its full suite of event management tools includes event registration and check-in, advanced analytics, mobile event apps, customizable branding and design, engagement and networking tools and more. It’s really hard to try to record a gala ceremony and get people to watch that online,” he explains.
“What we did was really take the program, the scientific program, and literally move it directly online”, Magdalina explains. We kept the registration fees the same, it didn’t change anything. We didn’t have as many cancellations as we expected, and we also got new registrations coming in, which was great.
But 40% of events are expected to be virtual this year, and recreating the excitement of an in-person experience in an online setting can be a challenge. If you’re hosting an online event, here’s what you need to know about virtual venues: What is a Virtual Event Platform? Event registration tools. Integrations.
I had never actually done what would now be considered a virtual event or an online event. We looked at what that would look like in an online environment.” Everybody was really happy to be able to come together and see some of these speakers that we were all excited about even in this online setting.
Let’s discuss how you can write the perfect invitation email for your virtual event to drive more registrations in 2021. Use your event’s agenda to outline what the event will consist of, who the speakers are, and what topics will be covered. Open with an Engaging Subject Line. Your subject line matters considerably.
Event ticketing and registration are the first — and perhaps most important — opportunities to impress attendees with a seamless, personalized experience and set the stage for a successful event. of event organizers have seen growth in registration. of event organizers have seen growth in registration. Meanwhile, 56.2%
.” “So a lot of people, when they’re thinking about the virtual world and event technology, we’re trying to recreate the offline online. We can do so much more online,” she adds. You don’t have to send people a bunch of different registration links. Why are we trying to recreate offline?
When planning any event, in-person, virtual, or hybrid alike, ensuring optimal registration and ticketing process is always crucial. Today’s attendees simply expect fully functional, 24-7 onlineregistration so they can attend from anywhere, anytime, and on any device. What is OnlineRegistration?
Event professionals engaging AMEX M&E will have access to venue sourcing from Cvent and Lanyon, onlineregistration from Cvent and Splash, and mobile app software from DoubleDutch, Attendify, GoEngage and EventsMobileApp—plus experts who can help choose the right solutions and integrate the flow of information.
Your speakers and emcees should also know about the experience you’re planning. And what better place to create an emotional setting for your event than your online community ? Make sure your event staff is familiar with the concept of your experiential event and instruct them to make people feel a certain way.
Go to them, see as many online events as you can, and talk to your colleagues.” You can do it at registration as well. The speaker needs to engage the audience. . “You need to know your stakeholders and then decide what event platform you’re going to use. So how do you find new venues?
Use SEO to boost search results SEO, or search engine optimization, is the process of optimizing online content to improve how high it ranks in search engine results. Link online event resources Connect all of your event pages and content together to widen your audience reach and keep track of online engagement.
These events can take different forms: In-person Events: People, speakers and companies meeting on-site in a dedicated venue. Virtual Events : People and speakers meeting online with virtual conferences and online workshops. Hybrid Events: People, speakers and companies meeting both on-site and online.
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