Smart Meetings

NOVEMBER 18, 2024

Inspired by Burning Man’s “Net Positive” approach, planners are designing events that don’t just minimize waste but actively leave a positive impact. In the same way, AI and supportive administrative teams work behind the scenes, handling the details so planners can focus on the heart of the experience.

Events 264

Events Preparation Attendee Technology 264

Smart Meetings

SEPTEMBER 24, 2024

Partnering with agencies can reduce cost and save time In many scenarios, planners have limited resources on hand. That often means seeking out third-party agencies and independent planners to attain their goals and create a stellar event. According to Crosby this amounts to 20-30% of what a planner could have spent.

Planner 246

Planner Management Contracts Contracts 246

Smart Meetings

OCTOBER 6, 2023

She operates her own consultancy, Matey Events , to help professionals, marketers and event planners with design, content and strategy. It makes us less productive, less satisfied with our personal relationships and less satisfied with our performance.” When it’s not so good, we feel more stressed, sad and anxious.

Planner 246

Planner Meeting Social Media Production 246

Smart Meetings

DECEMBER 2, 2021

You may not be the Amazon of the meeting planning industry who can provide just about anything to anyone, but that doesn’t mean small, third-party management companies and independent planners need to think small when it comes to wooing potential clients. For example, compare Tiffany’s to a big box jewelry outlet. 15 from 11 a.m.

Planner 299

Planner Education Virtual Events Meeting 299

Smart Meetings

MARCH 27, 2025

Incorporating movement and mental health activities improves how people feel, how much they remember and their productivity. Read More : Wellness at Work: How Meeting Planners Can Enhance Productivity, Engagement and Retention Nichols suggested what he calls the GLADS approach.

Events 230

Events Registration Entertainment Production 230

Smart Meetings

OCTOBER 30, 2024

This new global program is focused on helping meeting planners embed sustainability into their events at our hotels, with the aim of making us all better stewards of the communities and environments where we operate. In October, Marriott International was thrilled to announce Connect Responsibly with Marriott Bonvoy Events.

Sustainability 244

Sustainability Meeting Events Hospitality 244

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go.

Contracts 316

Contracts Contracts Planner Venue 316

Smart Meetings

FEBRUARY 7, 2023

You can be the best event planner in the world and have wonderful clients who love you, but none of that will matter if you don’t have a solid team of vendors to work with. Vendors and planners need each other. A planner without a vendor cannot produce an event. Always be sure to pay on time!

Vendor 278

Vendor Planner Production Networking 278

Smart Meetings

NOVEMBER 25, 2024

Her wealth of experience offers valuable lessons for planners organizing their own multiday events. I sat down with Murphy to discuss her insights, from coordinating Dickens on Centre to what other planners might learn from her experience. Read More : Hey, Busy Meeting Planner, You Feeling Stressed? Feedback is also key.

Vendor 237

Vendor Logistics Planner Production 237

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Meeting planners are the leaders of event teams.

Planner 235

Planner Meeting Training Audience 235

Smart Meetings

AUGUST 30, 2024

How the gig economy is impacting the events industry In honor of Labor Day, Smart Meetings chatted with Tracy Judge, founder and CEO of Soundings , to get the latest scoop on the trends currently emerging within the freelance meeting planner gig economy. SM What types of freelance meeting planner roles are most in demand?

Planner 233

Planner Meeting Regulations Insurance 233

Smart Meetings

DECEMBER 26, 2024

A hands-on technology learning lab encouraged attendees to test their prompt prowess as AI collaborators and take new tech products for a drive. Advanced Education Dedicated content tracks included health, wellness and safety , trade show design and operations.

Organization 245

Organization Trade Show Education Certification 245

Smart Meetings

MAY 23, 2022

If working with an event agency, make sure to ask specific questions before you hire a firm for your next virtual event around their production background. The post From Planners to Producers: Tech Tips for Virtual Event Success appeared first on Smart Meetings. Engage All the Senses. A distracted audience is a lost audience.

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Virtual Events Planner Audience Events 279

Smart Meetings

DECEMBER 29, 2022

But for meeting planners it may sound like, “New Year, New Venue!”. If meeting planners are aiming to leave attendees immersed in glamor and luxury, booking The Ritz-Carlton is always a good bet. For meeting planners seeking spring in the winter season, Florida answers the call. The production runs until early March.

Planner 238

Planner Venue Meeting Attendee 238

Smart Meetings

JANUARY 9, 2025

Corporate Events (meetings, conferences, tradeshows, product launches, brand activations, consumer shows, company parties). These verticals include nearly 200 unique roles, from event planners and production crews to performers and rental vendors. What Is the Live Events Industry?

Government 246

Government Sports Hospitality Events 246

Smart Meetings

OCTOBER 25, 2024

The initiative with Procure Impact, a B2B marketplace for products that support minority communities, works with people with disabilities, refugees, veterans and those who have experienced poverty, mental health challenges, homelessness, trauma, incarceration and addiction.

Sustainability 239

Sustainability Travel Travel B2B 239

Smart Meetings

OCTOBER 16, 2024

The dedicated local team is committed to working with planners to make their events a success, and can accommodate a variety of groups. Complimentary amenities include a 24-hour business and fitness center, an indoor pool and spa, free parking, valet and laundry service and Wi-Fi throughout the hotel.

Banking 245

Banking Retreat Entertainment Location 245

Endless Events

FEBRUARY 24, 2021

In fact, according to our State of The Industry Survey , 64% of planners believe hybrid events will be the most common experiences in 2021. Fresh off of the steep learning curve that was virtual, planners must now brace for the challenges presented by hybrid. And venues have been paying attention to the upcoming needs of planners!

Venue 358

Venue Remote Incentives Production 358

Endless Events

OCTOBER 14, 2021

However, event planners have a lot on their plates: from creating event timelines to getting budget approvals. So, let’s explore why event planners should use creative services! Creative services are not just for event planners with large event budgets. .” Event planners have a vision for their event.

Events 311

Events Production Consulting Planner 311

Smart Meetings

MAY 18, 2023

Jamaica Tourist Board released a statement saying, “While we are disappointed to continue to be listed at Level 3, it is important to note that there are very distinctly defined areas within Jamaica that the advisory cites as having a high risk for crime, so the majority of the island’s tourism product is not included in it.

Airlines 246

Airlines Planner Travel Travel 246

Endless Events

AUGUST 18, 2020

Back when the novelty of the pandemic was hitting the industry, it was more than excusable for planners to pivot their events to virtual in a very small amount of time. Ditch the misconception that these experiences take less time to plan, fewer resources, fewer headaches, and a lot less money and production. And now, here we are.

Virtual Events 348

Virtual Events Rehearsal Production Events 348

Endless Events

JANUARY 21, 2022

Most planners didn’t even hear of them prior to 2020! Hybrid event studios are perfect for product launches, educational and entertaining sessions, marketing purposes, times of uncertainty, and much more! Hybrid Event Studios Offer High Production Value. And production matters! Virtual Audience Engagement Galore.

Audience 316

Audience Production Events Virtual Events 316

Smart Meetings

NOVEMBER 26, 2024

Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. It’s more than just the physical of what they have available.

Registration 246

Registration Transportation Speakers Contracts 246

Endless Events

JULY 16, 2021

These considerations are basic for planners. Hiring a production partner! We strongly believe that the dynamic planners establish with their production companies should go beyond a mechanic relationship. No Production Company? Which partners should be hired? Should you source the venue and then the speakers?

Event Planning 317

Event Planning Production Events Audience 317

Endless Events

JULY 10, 2020

Today, we’ll begin by addressing questions related to hybrid events that most planners considered at least a couple of times. And simultaneously, the production aspects pertaining to virtual events will also require attention – the platform, the engagement, and the technology.

Virtual Events 347

Virtual Events Events Audience Rehearsal 347

Smart Meetings

MARCH 18, 2025

For suppliers looking to expand their business and stand out in a competitive landscape, one of the most lucrative opportunities involves connecting with meeting and event planners. Understand Your Target Audience: Who Are Meeting & Event Planners? Define Your Unique Value Proposition Event planners are inundated with choices.

Hospitality 130

Hospitality Marketing Marketing Social Media 130

Endless Events

SEPTEMBER 16, 2020

Simultaneously, planners learned how to harness the power of technology to continuously deliver exciting events. One of the most glaring hybrid event mistakes planners incur is ignoring the virtual audience (more on that later). This is yet another instance where planners must recall that hybrid means in-person plus virtual.

Rehearsal 358

Rehearsal Virtual Events Audience Sponsors 358

Smart Meetings

NOVEMBER 7, 2024

View this post on Instagram A post shared by Proto Hologram (@protohologram) Proto’s M and life-size Epic models can also be used to promote products at events such as sales kickoffs in a more interactive and engaging format with their touch screens and QR codes that comes with data metrics and analytics.

Events 246

Events Speakers Technology Technology 246

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Events Audience 348

Endless Events

NOVEMBER 24, 2021

If planners choose to evolve their event strategies the old way, they often struggle to allocate their budgets to cover all the new ground that’s been established since the virtual revolution. Roughly speaking, planners divide their entire budget into several distinct ‘areas’ of the event. Nothing more, nothing less!

Technology 334

Technology Technology Event Technology Virtual Events 334

Smart Meetings

MARCH 21, 2025

Surprise Perks Leave a Lasting Impression Most meeting planners evaluate hotels based on predictable factors: space, facilities, amenities, and cost. A thoughtful upgradebe it a complimentary spa voucher, a room upgrade, or a personalized welcome packagesticks in a meeting planners mind long after their initial visit.

Booking 130

Booking Retreat Planner Banking 130

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Aside from increasing their event budgets, what should event planners do? Brandt has noticed that now, with in-person events back, event planners are short on offering help onsite.

Event Technology 316

Event Technology Technology Technology Events 316

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Event Production Costs & Standards. Event production costs, too, have increased since the pandemic. The Rise of Energy Costs . The Prices of Raw Materials.

Event Technology 306

Event Technology Events Production Panel 306

Endless Events

MARCH 24, 2022

Thanks to an absolute boom of event technology solutions , event planners can now craft data-based event strategies and measure their event success better than ever before. First, planners define their event goals – what they want to achieve with this event – and break them down into measurable event KPIs. Product views.

Platform 334

Platform Sponsors Events Social Media 334

Smart Meetings

JANUARY 24, 2025

Aeros service eliminates the stress of traditional air travel, allowing planners to focus on delivering exceptional experiences for their guests. By limiting overtourism and focusing on sustainable practices, the city may position itself as an ideal location for planners prioritizing eco-conscious gatherings.

Marketing 200

Marketing Marketing Travel Travel 200

Endless Events

APRIL 28, 2020

Even though virtual events are set to become the new normal, not many planners have experience with this paradigm. Because planners and companies aren’t sure which way is North right now, it’s easy to disregard the things that could make or break the virtual experience for everyone involved. 6 Wrong Sponsors.

Virtual Events 349

Virtual Events Rehearsal Sponsors Events 349

Smart Meetings

DECEMBER 26, 2024

This plan will position AT&T Hotel & Conference Center as the premier destination for conferences and events taking place in Austin and ensures that planners coordinating events in Austin in the coming years will face little to no disruption even as they do not have access to the convention center during its closure.

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Affiliate Hospitality Trends Conference 246